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Page 1: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Vidyo Desktop User Guide

Telemedicine Development Center of AsiaApril 2011

Page 2: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop
Page 3: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

The VidyoPortal – VidyoDesktop

‐ VidyoPortal —refer  to  the  server  that provides  audio/video  communications services as  the VidyoPortal, also  refer  to the  Web  interface  of  the  Vidyo Conferencing System as a VidyoPortal.

‐ VidyoDesktop — The  Vidyo  software client  (program)  running  on  your  local computer, enabling you place direct calls and to participate in conferences.

* There are VidyoDesktop  versions  for Window, Macintosh and  certain  types of Linux. Mac OS has a similar configuration as Window.

Page 4: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Minimum/Optimum Requirements (from Vidyo)

• Bandwidth Recommended:‐ At least 2.0MB downstream and 768KB upstream per user.

• Supported OS: ‐Windows XP, Vista and Windows 7 ‐Mac OS X 10.5 “Leopard” and later (Intel CPUs only)• Minimum Configuration (Encodes CIF and   Decodes up to SD) ‐Windows XP SP2 ‐ Pentium 4 ‐ 1Gb RAM ‐ 40 Mb free space on HDD‐Webcam, Microphone, Speaker (Headset, Speakerphone,..)• Recommended Configuration (Encodes SD and Decodes up to HD) ‐Windows XP SP2 ‐Core 2 Duo 2Ghz ‐2Gb RAM ‐40 Mb free space on HDD

Page 5: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

• Recommended WebCams: 

‐ Creative Live! Cam Socialize HD

‐Logitech Webcam (Pro C910, C510, C310, 

Pro 9000, C600, C905, QuickCam Pro 9000 

• Recommended USB Headset or Echo‐Cancelling Speakerphones:

‐ Logitech USB ClearChat headset series ‐ Plantronics USB headsets,  Plantronics P420 speakerphone

‐ ClearOne Chat 50 or Chat 150 speakerphone

Page 6: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Tips for Vidyo preparation

• For personal use: You can use Webcam, Microphone, Speaker (built‐in laptop webcam, microphone, speaker or external equipment)‐ 1 person use: you can use headset for best performance.  ‐ Small group: speaker phone with internal echo canceller is recommend.

Page 7: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Setup for Video Conference room

Tips for Vidyo preparation

Page 8: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

* If you use these method as above, you can use audio and visual equipment for DVTS setup, with DV Driver installed.

* DV driver trial version available here   http://www.trackercam.com/TCamWeb/download.htm

Tips for Vidyo preparation

Page 9: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Installing the VidyoDesktop Software• To gain access to the VidyoPortal, you must be assigned a user name 

and pass‐word by the administrator. • Open a web browser and navigate to  the VidyoPortal IP address or URL 

set by your administrator, enter your user credentials, click Login button.

• Temdec Vidyo portal : http://vidyo‐portal.med.kyushu‐u.ac.jp

Page 10: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

• After your first login, you will need to install the VidyoDesktop software. The VidyoDesktop runs locally on your computer and connects to your organization’s VidyoPortal. Upon logging in to the VidyoPortal, the system detects whether or not you have the software installed and whether or not you have the latest version of the software.

• If you do not have the VidyoDesktop installed, you see the following web page after logging in: 

Or new version updating

Page 11: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

• To  install  the  VidyoDesktop,  click  the  Install VidyoDesktop  (or)  Update  VidyoDesktop  button. When the  installation or upgrade  is  finished, you are taken to the VidyoPortal home page.

• When  the VidyoDesktop  is  installed  for Windows  (or Mac),  a  Vidyo  icon  appears  in  your  desktop  system tray.

Page 12: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Overview of the VidyoPortal Home Page

1. Contact Search field2. My Contacts/Search 

Results3. Join Room button4. Call Direct button5. My History tab6. Add/Delete Contact7. Control Meeting8. User Name/Status9. Informational Links/

Invite by Emails10. Settings

Page 13: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Tips for Vidyo configuration

• Change languages in the VidyoPortal:From the VidyoPortal home page go to Settings then go to 

Language (3rd item)

Page 14: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Actions You Can Take in the VidyoPortal Home Page: 

• Contact Search Field: search for a user or public meeting room• My Contacts: displays suggested users  that match  the  search criteria 

you enter in the contact  search field. The My Room button:  join your room for a meeting you host. When you click this button, you can view the participants in your room on the right side of the home page. 

• My History: displays a list of users with whom you have recently met. You can select one of these contacts to  join their room or call direct. You can also add them to your My Contacts list.

• Join Room:  to  join  a  room  to participate  in  a meeting.  You  can  join your  own  meeting  room  for  a  meeting  you  host  yourself,  or  join another user’s room. The owner of the meeting room is the host. The Join Room button becomes active when you select your own room or any private or public room that is not full, busy or locked. 

Page 15: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Actions You Can Take in the VidyoPortal Home Page: 

• Call Direct:  starts  a  direct  (point‐to‐point)  call with another contact. 

• Add Contact/Remove Contact: To add a  contact  to My Contacts,  search  for  the  contact,  click  to  select the contact, and then click the Add Contact button. 

Page 16: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Using the VidyoDesktop During a Meeting 

• The first time you launch VidyoDesktop and after any change to your camera or audio settings, you are prompted to select the webcam,microphone and speakers you want to use in the configuration/devices window. (or you can right‐clicking the VidyoDesktop icon in the Notification area and select Configuration).

• Choose the appropriate devices and Save to proceed to VidyoDesktop. Changes take place duringthe current call.

Page 17: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Starting a VidyoConference Using the VidyoDesktop (basic)

• You can start a VidyoConference by right‐clicking the VidyoDesktop icon in the Notification area (system tray) on a Windows PC or Control‐clicking it  in the dock on the Apple Macintosh :‐ Place a Call — Logs into the Vidyo

Portal to place a direct call to anavailable user or participate in a meeting.

‐ Start My Meeting — Launches the VidyoDesktop and puts you in your meeting room.

• From the VidyoPortal : ‐ Join Room (Join your own room), or Call Direct  (join another contact’s room)

Page 18: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Starting a Multi‐Point Call

• Select My room, then click Join Room to join your own room.

• Tell other users to Search for your name, then Join your meeting room.

• Click the Invite by Email to copy the link to invite a guest participant.

Ex. http://133.5.230.31/flex.html?roomdirect.html&key=x8MBvmvDH8cL&noguest

Inviting an outside guest to join your meeting

Page 19: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Connect to the Video Conferencing system (or MCU)• Use Call Direct to connect to Video Conferencing system:‐ “03 + IP” connect to SD system:  03192.168.1.11‐ “04 + IP” connect to HD system: 04192.168.1.11‐ With room ID “03 + IP, room ID” 03192.168.1.11,031

“04 + IP, room ID” 04192.168.1.11,031

Page 20: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

Overview of the VidyoDesktop Window and Toolbar

‐ Layout: change screen layout (only functions with 3+ participants)‐ Full Screen: full screen mode.‐ Share Screen: share an application window with other participants‐ Toggle: toggle among shared application windows‐ Self‐View: Turn on/off Self‐View, including Picture‐in‐Picture (PiP)‐ Volume: Speaker volume‐up/down and muted‐ Microphone:Microphone volume‐up/down and muted‐ Privacy: turns your camera off and on;  If you are showing a document,  it will 

continue to be visible.‐ Dial pad: for calls to legacy and voice endpoints (via VidyoGateway)‐ Disconnect: to ends your session.

Page 21: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

• Layout: control  personal  layout,  choosing  a  lower number  by  clicking  on  the  drop  down  menu  and selecting a number in the 0‐8 range.

• Full Screen: switch to Full Screen mode.• Share  Screen: share  applications  screen  on  computer. Clicking the button itself toggles between sharing and stopping the share. Click the drop‐down arrow  to select  from  the open applications on your local  machine  to  share  with  other  meeting    participants.  You  can  also  choose  to  share  your entire  desktop  by  selecting  your  display  from  the share list (Windows only). 

Overview of the VidyoDesktop Window and Toolbar

Page 22: Vidyo Desktop ver1.ppt[読み取り専用]temdec.med.kyushu-u.ac.jp/data/Vidyo_Desktop_ver1.pdf · the Web interface of the Vidyo Conferencing System as a VidyoPortal. ‐VidyoDesktop

• Privacy: to stop the video you’re sending. If you are showing a document, it will continue to be visible.

• Configuration: turns red when there isan alarm, indicating that your settingsneed attention. Click the configuration button to configure your VidyoDesktop,including Status Attendees, Network, Devices, Video, Languages ...

• Disconnect: to end your session.

* For advanced manual, please visit http://www.vidyo.com/support/support_manuals_v2.0.4.php

Overview of the VidyoDesktop Window and Toolbar


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