Web Time EntryApproval of
Student Time Entry
Via the Web
Advantages to WEB TIME ENTRY
•No More Paper Time Sheets!
•Both employees and Supervisors/Approvers can submit and approve from any computer anywhere.
•Supervisor/Approvers can set up a proxy to approve timesheets in their absence.
•Once approved, timesheets are pulled into the payroll electronically through payroll process.
•The payroll department no longer has to enter time manually.
Click BannerWeb
Click Enter Secure Area
Type in Banner ID or Social Security NumberType PIN
Click Login
Your name shows here
Click Employee
Click Time Sheet
To access timesheets of Students you supervise, use Radio button here
If you are designated as a superuser,checking this box will allow you to not only
approve, but edit and extract any missing timesheets
Select
Proxy information
If you are acting as a proxy foran approver, use down arrow to
select approver’s name.
Approver must have previouslyset you up as a proxy beforeyou can act as an approver in
their absence.
Time Sheet Approver Department
Pay Periods open-use drop down box to access the correct pay-period
Use Radio Button to choose your
sorting choice
Department Summary Page Appears – Your employees are listed.Department Summary Page Appears – Your employees are listed.
The Timesheet Status is in First Column:The Timesheet Status is in First Column:
Not StartedNot Started – time sheet has not yet been accessed by student – time sheet has not yet been accessed by student
In ProgressIn Progress – time sheet has been opened and/or hours entered – time sheet has been opened and/or hours entered
Pending Pending – time sheet has been submitted, but you have not approved– time sheet has been submitted, but you have not approved
ApprovedApproved – you have approved and it has been submitted to payroll – you have approved and it has been submitted to payroll
Return for CorrectionReturn for Correction – your have returned timesheet to student for correction and – your have returned timesheet to student for correction and resubmissionresubmission
Error MessagesError Messages – entry errors need to be corrected and resubmitted – entry errors need to be corrected and resubmitted
CompletedCompleted – time sheet has been processed in payroll – time sheet has been processed in payroll
ApproverApprover
As an approver, you can only access timesheets in the As an approver, you can only access timesheets in the “pending” status“pending” status
You can approve the hours submitted by the employeeYou can approve the hours submitted by the employee
You can change hours submitted if incorrect and approveYou can change hours submitted if incorrect and approve
Or you can return the timesheet to the employee for Or you can return the timesheet to the employee for correction if hours are wrongcorrection if hours are wrong
Timesheet Status
Click on Student’s name to see detail of hours and days worked
Total hours shown by day and per week
In and out times entered each day
You can approve each timesheet
individually
You can return to employee
for correction
You can add a
comment
You can change record
Or you can return to Department Summary
Page and click Approve onNext to each employee,
then Save
You Are Done!
You Are Done!
Timesheet Status Changes to Approved.
Once a timesheet is approved, you can no longer make corrections
or changes, it will be pulled into payroll with the approved information.
Please review timesheets carefullyto make sure they are correct.
Important InformationImportant Information
Time Sheets must be approved by you by Time Sheets must be approved by you by the same the same Submit By Date Submit By Date on the Time on the Time and Leave Reporting page, so your and Leave Reporting page, so your students must complete their timesheets in students must complete their timesheets in enough time to allow you to do the enough time to allow you to do the approvals.approvals. If students wait until the cut off If students wait until the cut off time to submit, you will not have time to time to submit, you will not have time to approve for payroll processing.approve for payroll processing.
Time Sheets must be approved by you by this date!
Please check your hours for TuesdayI do not show in my recordsthat you worked that day?
Remember to Save
Superuser PrivledgesSuperuser Privledges
If you are designated a superuser, you can access all timesheets If you are designated a superuser, you can access all timesheets except those returned for correction, approved or completed.except those returned for correction, approved or completed.
Approve as is or correct hours then approve Approve as is or correct hours then approve PendingPending timesheets timesheets
Submit Submit In Progress In Progress timesheets, edit and approvetimesheets, edit and approve
““Extract” Extract” Not startedNot started timesheets, enter hours, submit and approve timesheets, enter hours, submit and approve
Depending on the error, you can correct Depending on the error, you can correct ErrorsErrors by restarting by restarting timesheet, entering correct information, submit and approve or the timesheet, entering correct information, submit and approve or the employee has to correct and submit for your approvalemployee has to correct and submit for your approval
As a superuser, you can access “In Progress” timesheets,change hours and submit. Then as the approver, you approve
If timesheet is not started, you can extract itenter hours, submit and approve
If you have any questionsIf you have any questionsabout entering your hours about entering your hours
call Human Resources at 2276call Human Resources at 2276or or
Payroll at 2961Payroll at 2961