Welcome, New Advisors!
New Advisor Workshop
May 11, 2012
Presenters:
District Administrator David McCampbell
Zone G Administrator Reneé Richar
Welcome, New Advisors!
Introductions:
• Faculty Advisors
• Kiwanis Advisors
• Others?
The world’s largest high school service organization
Beginnings…
Service Leadership Programs
Structure of Key Club
•Student Membership
•Advisors
•Kiwanis
Please refer to page 2 of your handout.
Structure of Key Club
• Elements of the Petition to Charter
• ResponsibilitiesOf schoolOf KiwanisOf the Key Club
Please refer to page 3 of your handout for link.
Club Operations
Overview of Bylaws• Importance of Bylaws
• Make copies accessible to membership
• Review of sections
• Amendments
Please refer to page 9-10 of your handout to see the Standard Form of Club Bylaws.
Club Operations
Key Club Board of Directors• Required board members
• Duties of officers
• Hold officers accountable
• Advise, do not take over
Please refer to page 3 of your handout for a link to the Club Officer Duties.
Club Operations
Committees• Vice President’s responsibility
• Purpose of committees
• Role of committees
• Problems with committees
Club Operations
Club Member Meetings• President’s responsibility
• Should be held at least twice a month
• Agenda
• Make them interesting, informative, FUN!
Please refer to page 3 of your handout for a link to Leading Club Meetings.
Club Operations
Club Board Meetings• President’s responsibility
• Should be held at least once a month
• Officer vs. Board meetings
• PurposeProject approval
Long range planning
Next meeting planning
Club Operations
Budget and Finances• Treasurer’s responsibility (primarily)
• Follow school rules for accountability
• Create a budget
• Request Kiwanis Support in summer
• Board approval of expenditures
Club Operations
Member selection and recruitment• Board’s responsibility
• Clubs should have at least 20 members
• Membership application
• Membership requirements
• Plan well to provide service opportunities for all members KEY CLUB
NEEDS YOU!
Club Operations
Registering members/paying dues• Treasurer’s and Secretary’s responsibility
• Clubs are required to pay dues on time
• Look for dues mailing from KCI mid-September
• Plan deadlines ahead to get Early Bird Dues award
• Dues process
Please refer to page 4 of your handout for more reasons to pay dues.
Club Operations
Officer Information Forms (OIF)• Secretary’s responsibility
• District does not receive contact information from International
• Our central database
• Filed online at Florida Key Club website
• www.FloridaKeyClub.com
Club Operations
Pride Reports (Monthly Reports)• Secretary’s responsibility
• Report on club meetings
• Report on club activities
• Filed online at Florida Key Club website
• www.FloridaKeyClub.com
Please refer to page 5 of your handout for more reasons for completing Pride Reports.
Club Operations
Projects and Social Activities• Board’s responsibility (including
committees)
• Approval at board meetings
• Planned in committees
• Think aboutFunding needed
Member interest/involvement
School and community
Meaningful/impactful service
Club Operations
Methods of Communication• Board’s responsibility to keep members
informed
• TypesAgendas at meetings
Email/FaceBook
Notes through school
Newsletters
Phone calls or phone tree
Buddy system
Kiwanis Advisor Responsibilities
Train and encourage officers Attend club meetings Attend and support attendance of Key
Clubbers at division and district events Invite KC members to Kiwanis meetings Invite KC members to Kiwanis projects Present budget request to Sponsoring
Kiwanis Club board in summer Assist Faculty Advisor wherever possible
Faculty Advisor Responsibilities
Train and encourage officers Attend club meetings Attend and support attendance of Key
Clubbers at division and district events Give individual guidance of members/leaders Ensure school policies are followed Support participation with Kiwanis activities
Please refer to pages 6-8 of your handout for more a monthly checklist for all advisors.
Is there more to Key Club than just our local club?
Beyond the Club Level
Beyond the Club Level
• Higher level involvement is important
• Benefits of connection to larger organization
• Benefits from additional leadership experiences
• Expand idea base for projects
• Gain motivation from others
• Network
Beyond the Club Level
• What happens on the Florida District level?
District operations
Division operations
• What happens on the International level?
International operations
Beyond the Club Level Specifics…
• Roles of the officers above the club level:
Key Club International Board
Florida District Governor
Florida District Secretary
Florida District Treasurer
Florida District Editor & Webmaster
Division Lieutenant Governors
Beyond the Club Level Specifics…
• Events to attend
Division Council Meetings (DCM)
Division projects
Key Club Kickoff Conference (KCKC)
Spring Zone Rally (SZR)
Florida District Convention (DCON)
Key Club International Convention (ICON)
Beyond the Club Level Specifics…
• Club competitions:
District contests
District awards
District scholarships
Kiwanis scholarships
International awards
International scholarships
Miscellaneous
• General liability insurance
• Addressing weak/ineffective leadership
Let students know that Key Club continues…
The premiere university service organization in the world
Resources
Tools you’ll need to build, grow and lead your club:
Florida District KC website
Key Club International website
Zone Administrator
Lt. Governor
Other district officers
District Administrator
KCI Office
Please refer to page 3 of your handout for links.
How do you change the world?
Change a life.
Sow the seeds of service—and a lifelong commitment
to caring. Advise a Key Club.
Discussion Time!