7/28/2019 Wk 1 Excel Presentation23
1/34
Microsoft ExcelAn Introduction to Excel
7/28/2019 Wk 1 Excel Presentation23
2/34
Excelspreadsheet
Workbook Parts of aworkbook
Shortcut keys Data types
7/28/2019 Wk 1 Excel Presentation23
3/34
What is an ExcelSpreadsheet?
7/28/2019 Wk 1 Excel Presentation23
4/34
An excel spreadsheet isbasically a table in a row-by-column layout which haspowerful mathematical
applications, including theability to produce charts andextremely complicateddatabases.
7/28/2019 Wk 1 Excel Presentation23
5/34
Uses of Excel
Accounting Purposes
Charts
Storing and handling of information
(e.g. inventories)
7/28/2019 Wk 1 Excel Presentation23
6/34
Tip:
When you open up a spreadsheet make sure
that you save your file first by clicking File, then
Save As, and type your file name, ensuring thelocation of the saved file is correct..
7/28/2019 Wk 1 Excel Presentation23
7/34
What is a Workbook?
7/28/2019 Wk 1 Excel Presentation23
8/34
A workbook is excel Excels term for a file, e.g.where you enter your data..
7/28/2019 Wk 1 Excel Presentation23
9/34
It is like a notebook that contains multiple
pages, which are called worksheets.Whenever you open a new workbook, the
default number of worksheet is three.
These worksheets are labeled as Sheet1,Sheet2 & Sheet3
7/28/2019 Wk 1 Excel Presentation23
10/34
An Original Workbook
>each worksheets divided into 256 columns and
65,536 rows.
>each cell can contain 32,000 characters.
Right click to worksheet tab to:
Add extra sheets
Delete sheetsRename sheetsMove sheetsCopy sheets
7/28/2019 Wk 1 Excel Presentation23
11/34
Parts of a Workbook Window
7/28/2019 Wk 1 Excel Presentation23
12/34
1.Title Bar
-Display the program name and the name of theactive workbook.
2.Menu Bar
-Horizontal bar near the top of the screencontaining commands to perform actions on yourworkbook
7/28/2019 Wk 1 Excel Presentation23
13/34
3. Standard Toolbar
Collections of buttons which perform
related commands to perform actions on
your book.
Tool Bar Button
A button or a graphic image that performs aparticular command. Buttons are also called
icons or tools
7/28/2019 Wk 1 Excel Presentation23
14/34
4. Name Box
Display the active cells address (D8 is theintersection column D, row 8) or selected
area(s) name.
5. Formula Bar
Display the true content of the active cell(=,)MATHEMATICAL OPERATORS
+ - Addition
- - Subtraction* - Multiplication
/ - Division
7/28/2019 Wk 1 Excel Presentation23
15/34
6. Column
A vertical collections of cells, identified by a
letter.7. Row
A horizontal collections of cells, identified by anumber.
8. Active cell
is the one your typing is about to into,identified by a heavy border or reverse color
scheme. The active cells address is shown inthe name box.
7/28/2019 Wk 1 Excel Presentation23
16/34
9. Worksheet tabEach worksheet is named. The name appears
on the tab. Defaults names are sheet1, sheet2,
sheet3. Tabs can be renamed.
10 Mouse Pointer
7/28/2019 Wk 1 Excel Presentation23
17/34
10. Mouse Pointer
The shape of the mouse as you
move it around the screen. The
shape changes according to
where you point.
Resize Normal Select
Fill Handle Cell Select
Text Select
7/28/2019 Wk 1 Excel Presentation23
18/34
11. Status Bar
The Status bar is always displayed at the base
of the screen,keyboard or program.12. Cells
The intersection of a column and a row,
identified by its column C and row 5) each cellcan hold up 32,000 characters cells.
7/28/2019 Wk 1 Excel Presentation23
19/34
7/28/2019 Wk 1 Excel Presentation23
20/34
Selecting and Filling in a Cell
Selecting cells -Mouse techniqueKeyboard Technique - Shift Arrow keys
- Ctrl Click
Auto fill - Applicable forDays, Months, and Consecutive
numbers
7/28/2019 Wk 1 Excel Presentation23
21/34
13. Scroll Bars
Bars allow you to view other parts of theworksheet.
Horizontal Scroll bar
allows you to move left and right
Vertical Scroll bar
allows you to move up and down
M B St d d T lb
7/28/2019 Wk 1 Excel Presentation23
22/34
Menu Bar Standard Toolbar
FormattingToolbar
7/28/2019 Wk 1 Excel Presentation23
23/34
Page upPage down
Ctrl Home - Returning the cell pointer
to A1Alt Page down - Moving one full screen
to the right
Alt Page upCtrl Moves to cell IV1
7/28/2019 Wk 1 Excel Presentation23
24/34
Ctrl - Moves to cell IV65536
Ctrl - Moves to cell A65536
Ctrl Home - Moves to cell A1
F5 - quick moving to a certain cell
Alt F4 - Exit
Ctrl N - New
Ctrl S - Save
Ctrl C -Copy
7/28/2019 Wk 1 Excel Presentation23
25/34
Drag - Copy a Formula
Ctrl V - Paste
Ctrl X - Cut
Delete - Delete the content of the
cell
F2 - Edit formula
7/28/2019 Wk 1 Excel Presentation23
26/34
7/28/2019 Wk 1 Excel Presentation23
27/34
Types of Data in Excel
7/28/2019 Wk 1 Excel Presentation23
28/34
Types of data in Excel There are three different types ofdata in Excel:
labels values dates/times A label is an entry that is usually used for headings,
names, and for identifying columns of data. Labels can
contain letters and numbers. By default, labels are leftaligned in a cell. A value contains numbers and can be used in calculations.
By default, values are right aligned in a cell. Date/time data is just that, a date or the time entered into a
cell. By default, date/time data is right aligned in a cell.
Sometimes dates are combined with numbers andconsidered to be values instead of a separate type of data.
http://spreadsheets.about.com/od/l/g/label_defined.htmhttp://spreadsheets.about.com/od/uvw/g/value_def.htmhttp://spreadsheets.about.com/od/uvw/g/value_def.htmhttp://spreadsheets.about.com/od/l/g/label_defined.htm7/28/2019 Wk 1 Excel Presentation23
29/34
How to Enter Data into a Spreadsheet
Entering yourdata into a spreadsheet is always athree step process. These steps are:
Click on the cell where you want the data to go. Type your data into the cell.
Press the ENTER key on the keyboard or click onanother cell with the mouse.
http://spreadsheets.about.com/od/d/g/data_definition.htmhttp://spreadsheets.about.com/od/s/g/spreadsheet_def.htmhttp://spreadsheets.about.com/od/c/g/cell_definition.htmhttp://spreadsheets.about.com/od/c/g/cell_definition.htmhttp://spreadsheets.about.com/od/s/g/spreadsheet_def.htmhttp://spreadsheets.about.com/od/d/g/data_definition.htm7/28/2019 Wk 1 Excel Presentation23
30/34
Speeding up data entry Many people use the mouse when moving around their
spreadsheet. Using the mouse, though, is the slow way ofdoing anything on a computer. It's fine if you have only a
small amount of data to enter or if you're not in a hurry. To speed up your data entry use the keyboard. Below is a
list of keys that you can use when you want to quicklyenter your data.
Enter key: enters the data and moves the active cellhighlight down to the next cell in the current column.
Tab key: enters the data and moves the active cellhighlight to the next cell in the current row.
Arrow keys: enters the data and moves the active cellhighlight to the next cell in the direction of the specificarrow key pressed. For example, if the up arrow is
pressed, the active cell highlight moves up to the next cellin the current column. Esc key: cancels the current data entry.
http://spreadsheets.about.com/od/a/g/active_cell.htmhttp://spreadsheets.about.com/od/a/g/active_cell.htm7/28/2019 Wk 1 Excel Presentation23
31/34
7/28/2019 Wk 1 Excel Presentation23
32/34
Using AutoComplete to Enter Data
Excels AutoComplete feature is intended to simplify the task ofdata entry.
When entering labels down a column, if you begin typing text
that has previously been entered, Excel will display a black boxcontaining the previous entry in the cell you are entering datainto.
If you want to reenter the same text, press the Enterkey andExcel enters the text for you.
If you are entering a different label, continue typing and theAutoComplete box will go away.
http://spreadsheets.about.com/od/d/g/data_definition.htmhttp://spreadsheets.about.com/od/l/g/label_defined.htmhttp://spreadsheets.about.com/od/l/g/label_defined.htmhttp://spreadsheets.about.com/od/d/g/data_definition.htm7/28/2019 Wk 1 Excel Presentation23
33/34
7/28/2019 Wk 1 Excel Presentation23
34/34
Change Part of the Cell Contents Method 1
Click on the cell to make it the active cell. Click on the data in the formula bar. Delete the part to be changed and type in the new data. Press the ENTER key.
Method 2
Double click on the cell. Edit the part of the cell you want to change. Press the ENTER key.
In the example above, the highlighted numbers 5 and 6 inthe formula barcan be removed by hitting the DELETEkey on the keyboard and replaced with different numbers.
http://spreadsheets.about.com/od/a/g/active_cell.htmhttp://spreadsheets.about.com/od/f/g/Formula_bar_def.htmhttp://spreadsheets.about.com/od/f/g/Formula_bar_def.htmhttp://spreadsheets.about.com/od/a/g/active_cell.htm