Cost Control
Simple | Intuitive | Flexible | Complete
Main value
Organizes, simplifies and automates complex
processes and workflows;
Cross departmental automation and
organizational processes that cover multiple
departments;
Dramatically decrease operational costs and
improves employees' effiency;
Increases the company's agility and
competitiveness;
360 view over the performance indicators;
Increases customer loyality;
Collaborative working environment, focused on
satisfying business partners’ needs;
Updates and develops customers' business needs.
value
Provides key reports and analysis for executives to
run business;
Reports with the ability to go from high level to
low level detail;
Comprehensive insight from all departments and
systems;
Provides executive dashboards, on-spot quick
facts and real-time notifications.
value
Clean and friendly user interface;
Commonly performed tasks can be automated;
Can provide data from other applications and
sources;
Can access various reports from the same
interface;
Provides technical support directly from the
application interface;
Provides development methods and tools for
business flows and entities directly from the
application.
value
In 2012, Charisma ERP was designated as one of
the 5 strongest European B2B solutions in the
"Enterprise Vertical Market Solution" segment.
Management
Employee’s
Market
Charisma Cost Control defines,
tracks, checks, approves and
centralizes the internal purchasing
processes. The product optimizes
the purchasing flows, from
structuring the budget, managing
the expense requests, managing
and developing the relationships
with suppliers to tracking the
contracts and their completion
under the best terms.
. Charisma Cost Control helps the
companies that want to have an
actual control of the purchasing
process, as well as the management
flow of operational costs and
contracts with the suppliers.
You have the opportunity to see the
solution live, visiting one of the
reference customers from abroad.
In addition, we can provide
additional developments to prove
our team’s responsiveness.
Cost Control
eExpense Approval
Definingbudget
Stockcheck
ApprovalExpense Request
eProcurement
Supplierdata base
Contractcompletion
Purchasing processes
(RFP, RFQ, RFX)Bids
Supplier Contract Management
Trackcontract
execution
PaymentApproval
Paymentschedule
DelinquencyManagement
The product includes a suite of
standalone applications (eExpense
Request Approval, eProcurement,
Supplier Contract Management),
perfectly integrated with Charisma ERP
or with any other ERP system.
Diminishes the financial risk
The system controls each acquisition (stopping /
limiting / identifying), by enforcing an automatic
validation process. Thus the company's budget
exceeding is prevented, ensuring the permanent
framing within the planned and validated budget.
User transparency
The system provides quick access for all the
company's employees by posting the occurred
expense orders and their centralization into a single
location. The products eliminates the human
resources allocation for this process, therefore
significantly reducing the time for routine activities
and operational costs.
Controls and reduces the operational and data
migration costs
Connecting and synchronizing with any other ERP
system allows the automation and streamline of
purchasing management, based on an unique
database.
Reduces the time required for building the expense
budget
The user friendly interface and/or the integration with
the already configured ERP system allow quick
building of the expense budget, without any special
training.
eExpense Request Approval module
is a software product especially
designed for tracking, controlling
and increasing the efficiency of the
expenses within a company. The
main tools used are the expense
budgets, order cards, approval flow
for the expense requests and the
possibility to query the internal
inventor in real time. The products
includes the processes specific to
each business field, easy to adapt to
the specific needs of any company.
eExpense Request Approval
4 5
Financial and Operational Benefits
n
n
n
n
n
n
n
The budget is the organizations' nEach budget line is assigned to an
structure required for defining, planning owner who will confirm the cost or
and controlling the costs over time the value of the expense.
periods. Either we talk about expenses nEach budget is assigned an owner
for electricity, water, gas, office supplies, who will approve the expense
hardware equipment, telephony and amount.
Internet, or about the expenses with the Charging the expense into the budget
employees, operational departments, account can be done either when the
marketing, all can be grouped, restricted request is initiated, or on its approval,
and tracked in detail by means of manually or automatically, depending on
defining cost centers and budget lines, the company's approaching.
on distinct time periods, at the The application has the option to access
organization level. the internal material or stockable items
Regardless they are defined within inventory, being managed and stored
eExpense Request Approval application within the company.
or externally configured in other ERP The system provides a series of
system, each budget line is assigned a specialized preconfigured reports, as
budget owner. He/she manages all the well as performance indicators, to allow
expense requests posted by order cards, the quick tracking of the company's
including the amount, the cost center expense and money allocation process.
related to the requested expense and its eExpense Request Approval module can
type. be directly integrated with Contract
The expense request approval flow is Management module when the
flexible and can be tailored to any type selection of the service and equipment
of organization, and the actual approval providers is agreed, and the process
is done in three steps: does not need any prospection, tracking
nEach employee is assigned to a the purchasing and/or bidding
manager who approves the processes.
expense opportunity.
Features
eProcurement module optimizes and simplifies the
planning, the execution, the assessment and the
improvement of purchasing, contracting and renegotiating
processes with various partners. This module includes the
politics and practices used by the largest companies in
Romania, in various business fields.
Quick decisions in choosing the offers
Thanks to the transparency of the purchasing process,
eExpense Request Approval module reduces the time
needed for managing the process of choosing the
favorable offer.
Reduces the operational costs
Thanks to the automation of the entire purchasing
flow and integration with other information systems
used by the purchasing or financial-accounting
departments, eExpense Request Approval solution
dramatically reduces the downtime and routine tasks,
streamlining and facilitating the purchasing process.
Increases the efficiency of quoting and ordering
process
eExpense Request Approval solution improves the
capacity to turn the opportunities to value, reducing
the company's expenses by choosing the best offer
that meets the specified selection criteria.
eProcurement
6 7
Financial and Operational Benefits
It is the moment to renegotiate a
series of contracts with the
traditional suppliers. Therefore, the
contracts of utilities, preferential
interest rates in the contracts with
the banks or financing institutions,
or the contracts with the retailers
related to purchasing the office
supplies, hardware equipment or
software can be reviewed and
improved for cutting the
operational costs. Also a helpful
solution for lowering the costs is to
totally or partially outsource the
payroll or personnel management,
the activities related to
transportation, infrastructure and IT
management, financial and
accounting services, equipment
maintenance, legal advisory, etc.
n
n
n
n
Provides quick access to the potential or quotations directly posted by
current suppliers by managing and suppliers or imported from external
querying a partner database. sources,
Provides an efficient management of nreviewing, selecting and approving
purchasing processes, capturing the the favorable offers,
entire process, from the occurrence and nopening bids on determined period,
defining of a company's need to by inviting the suppliers with the
contracting and actual fulfillment of the best offers to compete for the final
request (the approved expense request). selection,
The best platform for: nconcluding the contract with the
nmanagement of RFPs / RFQs supplier
(Requests For Proposal / Quotation) Provides complete information and
or any other type of requests to the history of suppliers, existing offers,
candidate partners, signed contracts, invoices.
nrecording and comparing the
Features
Reduces the costs allocated for managing contracts
The module eliminates the medieval practices and
provides a modern method of contract management
by centralizing data, eliminating the redundancy of
manual work, automating and eliminating some steps
(for example, the contracts with a value lower than a
given threshold do not pass through the legal
department). The exceptional configurability of the
solution allows defining approval flows according to
the specific of each single company.
Increases conformity and eliminates financial risks
Includes a tool for storing the "lessons learned" over
time, helping the company to define and comply with
a series of company politics and rules.
Reduces operational risks
The module ensures an efficient control for running
the contracted projects, including alerts for the
required tasks, as well as notifications for the risks
associated with each task. Thus, any failure to comply
with the company policies is notified immediately to
the decision persons, who can proactively intercede in
the process, cutting the operational risks.
Improves the financial management
The module provides total transparency of contracts
on their entire effective period, being of a real
support in the strategic decisions of the company.
Supplier Contract Management
module within Charisma Cost
Control solution is the solution you
need for tracking the entire lifecycle
of a purchasing contract, from its
preparation to its signing and
termination. Supplier Contract
Management module is a requisite
component for supporting the
strategies of the companies running
large purchasing projects, becoming
a requisite both by its features, and
by its capabilities of integration with
any other ERP, project
management, human resources,
etc. business software solutions.
SupplierContract Management
8 9
Financial and Operational Benefits
n
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Tracking the contracts and the related configuring and tracking "to be paid"
information. approval flows, by defining the roles
Managing the commercial and financial involved in the approval process and
issues related to the contracts, such as: payment terms.
suppliers' invoices, the agreed payment Matching the invoices with the
schedule, advance payments, securities, payments made and budget cells.
bank trust letters, outstanding amounts Document management - supporting
or debts situation by period, penalties. the work with documents and physical
Controlling the investment analysis and files assigned to workflows or to the
planning process: financing scenarios, execution of a contract with the supplier.
budgeting / business plan, cash flow or A high performance search engine for
balance sheet. quick finding the data related to
Management of delinquencies and suppliers, contracts, current stages in
events occurring during the contract contract execution.
(ticket management). The history of contractual relationships
Management of approval the supplier with various suppliers, helping the
invoice payment („ePayment”) by company in the decisional process.
Features
poza
With over 17 years of experience, TotalSoft is
the largest Romanian ERP provider. With
1500 clients in the private and public sector
in 25 countries, such as USA, Germany, UK,
Austria, Italy or France, TotalSoft has an
undeniable expertise in 9 verticals, focusing
on retail and distribution, constructions,
financial services and medical ones.
The company has its own suite of software
solutions, namely Charisma Business Suite,
to which renowned systems, such as
Charisma ERP, Charisma HCM or Charisma
Medical Software belong.
TotalSoft is member of Global Finance
Group, one of the largest private investment
companies in South-Eastern Europe, with
offices in Athens, Bucharest, Sofia and
Belgrade. Global Finance manages funds
amounting to over EUR 850 million and has
carried out over 70 investments since its
founding in 1991.
Poland Poland
Romania Romania
Bulgaria Bulgaria
Greece Greece
Czech RepCzech Rep
HungaryHungary
Albania Albania
Austria Austria
UnitedKingdom UnitedKingdom
Germany Germany
Russia
Ukraine
Moldova
Serbia
Slovakia
SenegalSenegal
Qatar Qatar
Saudi ArabiaUAE
BelgiumBelgium
FranceFrance
ItalyItaly
SwedenSweden
SpainSpain
Estonia
USAUSA
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TotalSoft Headquarters, Global City Business Park 10 Bucharest - Nord Street
thBuilding O2, 8 Floor,
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W: totalsoft.ro, charisma.ro, acollada.com
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