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The Users…

What equipment do we have?

Does the equipment work?

Who do I speak to about using it?

The Technicians…

What equipment do we have?

How can we manage our facilities?

How to we ensure proper usage?

The Administrators…

What equipment do we have?

How can we maximise the return on its investment?

How do we minimise wasteful overlap?

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Basic Usage

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Where you are

Navigate yourlocation

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Define The Location

UniversityFaculty Of Engineering & Physical Science

Department of PhysicsRadiation Physics

Lab 1Lab 2…

Soft Condensed Matter Physics

Lab 1Lab 2…

Department of EngineeringChemical

EngineeringLab 1…

Faculty of Health & Medical ScienceDepartment of Genetics

Lab 1Lab 2…

…

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What is it?

Current Status

Document

Discussion

Approvedusers

Booking

Admin

News

Details

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Approved bookings

New booking

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Sort by category, then by method

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Equipment & User Administration

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Users can be required request access for approval

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Booking Codes

UniversityFaculty Of Engineering & Physical Science

Department of PhysicsRadiation Physics

Lab 1Lab 2

…Soft Condensed Matter Physics

Lab 1Lab 2

…Department of Engineering

Chemical EngineeringLab 1

…Faculty of Health & Medical Science

Department of GeneticsLab 1Lab 2

……

Booking code set up here

Booking code valid here

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Where you are

User’s valid codes at this node

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Valid booking code required

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Competency Matrix

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Ensure User Have Proper Authority To Use A Facility

Have they read & signed off appropriate documents?

Have they attended the relevant training courses?

Is their competency matrix up to date?

Process

Define a H&S ‘plan’ for a specific purpose, i.e.

Laser Safety

General Lab Work

Bind the ‘plan’ to the place or facility

Ensure users have completed the requested actions before access approval

Request retraining and document resubmission after period interval.

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Plan’s Name

Document to action

Refresh period

Restrictions

Grace Period

Training to attend

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Summary & Additional

• Define your location structure

• Insert facilities at the correction place

• Invite users to join and approve usage

• Allow time table booking & record usage.

• Ensure facility competency through document & training records

• Download all facility, booking, quality system, down time etc information in

CSV

• Full additional networking modules; forums, messaging, interest groups etc

• Form collaborations with other locations & view shared capacity

• Easily upload to equipment aggregators, i.e. data.ac.uk etc

Much, much more….