Three Year IT Management and Budget

PlansRadar Charts

Communications Models

June 4, 2009

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Welcome and Introductions

Bryan Dreiling

Main Contact for Three Year Plansbryan.dreiling@da.ks.gov785.296.2809

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Agenda

Enterprise Business Partner Models Radar Charts Open Discussion

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Enterprise Business Partner Models

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Description of Model

A model that describes who you communicate with, and what information is being transfered

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Reasons For Model

Simple, usable model Able to understand agency

communication streams Look at agency communication in

relation to the business Add utility to the 3-Year Plan on both

the agency and state level

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Agency Uses

Intra-agency collaboration / efficiencies Inter-agency collaboration Content Management Security / Privacy Considerations Legislative oversight issues Look at other agency’s models for

improvement and enhancement of communication

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State Uses

Single, simple view Legislature uses CITA uses

› Look at State involvement from various Business partners perspective

› Identify ways we commonly refer to business partners

› 180 Degree views of how we communicate with certain groups (Citizens, Local Government, ect)

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Techniques: Starting Points

Business Unit / Individuals› Surveys› Interview Sessions› Combination

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Starting Points (continued)

Systems Web Pages / Web Services Published Documents Public Information Officer

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Types of Information

Data Documents / Forms Personal Information Other

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Timeframes

Yearly Quarterly Monthly Weekly Daily

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Channels

Web / Internet Mail / E-mail Human Phone Paper Electronic

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Examples - KDOT

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Templates

Excel Power Point Visio

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Level of Detail

Collect at the level of Detail that works for you.

Include Summary level on the ITMBP

Questions?

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Radar Charts

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Objective

Understanding on what a radar chart is Understanding of what is expected to

be included on a radar chart Understanding of basic techniques

used to complete a radar chart Examples and Templates to help the

process

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What is a Radar Chart?

Also known as:› Road Map› Gantt Chart

“A Gantt chart is a horizontal bar chart developed as a production control tool in 1917 by Henry L. Gantt, an American engineer and social scientist. Frequently used in project management, a Gantt chart provides a graphical illustration of a schedule that helps to plan, coordinate, and track specific tasks in a project”› http://searchcio.techtarget.com/sDefinition/

0,,sid19_gci331397,00.html

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What are we looking for

The 3-Year Plan Radar Chart is broken down into 4 sections› Business Initiatives

High level business goals› Technology Initiatives

Hardware upgrades, platform changes, infrastructure changes, ect

› Application Initiatives New development, upgrades, consolidation,

ect› Online-Enabled Services

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Reasons For Radar Charts

Consistent with the goals of the three year plan

Translation of information that should be in the 3-Year plan to a graphical model› 3-year plan has asked for this level of

strategic and forward looking information in the past

Tool to see business and technology alignment

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Templates

Business Initiatives, Technology, Applications all independent

Technology and Applications grouped by business initiatives

Everything grouped by business units

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Methods

Budget Document Strategic Plans Survey of business leaders Other 3-Year Plan information that has

been collected

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Possible Difficulties

Agency does not have a Strategic IT or Business Plan

Agency does not plan IT initiatives three years in advance

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Solutions

Give it your best effort If needed omit the business initiatives

part of the radar chart› This is not recommended as it decreases

the utility of the chart dramatically› But it is still better than nothing

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Continuing to Refine and Add

This is year #5 for many of you› Build upon last year’s document› Look at other agencies submissions› Modify / Add / Change your current

document

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Questions?

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Future Sessions

June 18 Value Chain and Application Map and Data Maps

All sessions are hosted in the Eisenhower Building’s 4th Floor Auditorium and take place at 9AM

Conference Call capability will be available for all sessions.

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Questions?

Bill Roth, CITA, 785-296-2108› william.roth@da.state.ks.us

Bryan Dreiling, 785-296-2809› bryan.dreiling@da.state.ks.us

http://da.ks.gov/kito/