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On Target and In Time

Ann Chapman

UKOLN

University of Bath

Bath, BA2 7AY

http://www.ukoln.ac.uk/UKOLN is funded by the British Library Research and Innovation Centre, the Joint Information Systems Committee of the Higher Education Funding Councils, as well as by project funding from the JISC’s Electronic Libraries Programme and the European Union. UKOLN also receives support from the University of Bath where it is based.

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Bibliographic Management

Quality, standards, record formats

for all types of materials

Current & retrospective cataloguing

Performance measurement of

bibliographic databases

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Bibliographic Management

Currency Surveys

Quality Studies

And Other UKOLN projects

Committee membership

Consultancy work

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Currency Surveys

•BNB MARC Currency Survey

•Multi-Source Currency Survey

•LISU/UKOLN Acquisitions Trends Study

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BNBMARC Currency Survey

Availability of records in the BNB files

Survey parameters

For cataloguing - since 1980

For ordering - since 1988

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Sample details

Who provides the samples?

How big is the sample?

What data is collected?

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What it measures

Overall hit rate

Proportion of CIP records in hit rate

6 month recheck and imprint coverage

Information on records not found

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Current performance

Cataloguing

Academic libraries sample 79%

Public libraries sample 89%

Ordering

Academic libraries sample 78%

Public libraries sample 86%

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Trends

Tracking April 1997 sample CIP records

CIP proportions

Movement of hit rate

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Multi-Source Currency Survey

Bibliographic records are used for:

• Recording the national imprint• Stock selection and ordering• Inter Library Loans• Queries

They are created and supplied/bought by various bodies

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Participants

British LibraryBibliographic Data Services

Book Data - BookFind CD ROMWhitaker - BookBank CD ROM

BLCMP CURL

LASER OCLC

SLS Unity

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Findings

•Items not found on any database

•Sectoral hit rate differences

•Specific limiting factors

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Findings

Post 1995 imprints

1st year 62% (A) and 82% (P)

2nd year 82% (A) and 84% (P)

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Findings

Frequency of update

Monthly CD’s - 90% +

Quarterly updates - 88%

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Acquisitions trends study

All currency survey data is retained

Record of UK library acquisitions since 1980

LISU/UKOLN collaboration

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Resources

Records from the currency survey database

Additional datasubject - physical format - price

Stock retention study

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Study focus areas

• Date of publication

• Binding format

• Subject areas

• Stock retention

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Additional data

What is needed• Subject data• Physical format data• Price data

Obtaining the data

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Stock retention

Select samples (libraries)

Contact libraries

Libraries check samples

CategoriesTitle still in stock (original copy)

Title still in stock (replacement copy)

Title withdrawn from stock

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Quality Studies

• CLSCP

• Catalogue Quality measurement

• Other work

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CLSCP

Copyright Libraries Shared Cataloguing Programme

Recording the UK imprint• British Library - 70% of titles• Copyright agency libraries -

- 6% of titles each

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Quality control

• 6 separate departments• Large number of staff involved• Harmonisation of practice

• Overall level of quality• Identify recurring errors• Provide feedback

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Monitoring

Monitoring body• Trinity College, Dublin• UKOLN

Monitoring frequency• Monthly• Annual snapshot

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Samples

Sample size

Checklist of error categories• Accuracy• Consistency• Fitness for purpose

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Trends

Errors found are few

• 008/260 data mismatch

• Filing indicator errors

• Omitted/duplicated fields

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Catalogue quality self-assessment

Ideal performance measurement indicators are:

• Easy to undertake• Easy to calculate performance levels• Make limited demand on staff time

Is there a methodology available?

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Overall catalogue quality

•Catalogue to Stock check

•Stock to Catalogue check

•Item to record (specific element) checks

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Samples

•Sample A generated from the catalogue

•Sample B generated from sample A

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Samples

•Whole catalogue sample

•Catalogue sub-section sample

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Pilot site

• Originally Essex

• Any volunteers?– Size of sample

– When

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Other work

Retroconversion studies (1995 and 1996)

Cambridge study

BLCMP study

The future

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Cambridge University

Use and understanding of catalogues

Use of catalogue guides

Type of searching

Understanding catalogue data

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Retroconversion

HE sector survey 1994-95

Non-HE sector survey 1996

Making the Most of Our Libraries

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BLCMP

Quality of records

Before/After editing pairs

Types of edit

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The Future

• Currency Surveys

• More collaboration