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2008 NASC Payroll Group
Springfield, IL
April 16, 2008
2008 NASC Payroll Group2008 NASC Payroll Group
•(Treas Reg 31.6051-1) •Started with TY 2005•First year – received both
web and hardcopy
Introducing Online Form W-2
2008 NASC Payroll Group2008 NASC Payroll Group
2008 NASC Payroll Group2008 NASC Payroll Group
Acceptance
2008 NASC Payroll Group2008 NASC Payroll Group
Click here to remove your
consent if you decide you no longer want to
view your Form W-2 online.
Click here for instructions and
details about reading and
understanding your Form W-2.
Click here to view your current Form W-2 (if you have one).
Use the drop- down list to to select and view your archived Form W-2 (if
you have previous years).
2008 NASC Payroll Group2008 NASC Payroll Group
Withdraw
2008 NASC Payroll Group2008 NASC Payroll Group
Cost Analysis
• Printing/distribution of W-2s
• SCO staff support
• Calendar Year End processing
• Tax prep software
= $1.32 per form
2008 NASC Payroll Group2008 NASC Payroll Group
Utilization
Tax Year # created # printed # online % online Savings2005 22030 22030 4848 22%2006 22526 15002 7524 33% 10,006.92$ 2007 22541 12103 10438 46% 13,882.54$
2008 NASC Payroll Group2008 NASC Payroll Group
Benefits for employees
• Available earlier than hardcopies sent in the mail (January 10 this year)
• Protection against identity theft
• Available 24/7, anywhere with internet
• Archived online with four previous years
• Quickly compare year to year
2008 NASC Payroll Group2008 NASC Payroll Group
Benefits for SCO
• Saves Paper and printing costs
• Saves administrative, sorting, mailing and distribution costs
• Easier administration for lost/misplaced/ never received form W-2
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Lessons Learned
• Communication
• User name/password
• Termed employees
• Purchasing stock
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Marketing
• Established a marketing plan to increase participation
• Employee orientation & throughout year
• Data Warehouse – statistic analysis
• Target Utilization Goal
2008 NASC Payroll Group2008 NASC Payroll Group
Tax Prep Software
• Import form W-2 information into Tax prep software
• Started in January 2002 – First public sector entity in the country
2008 NASC Payroll Group2008 NASC Payroll Group
2008 NASC Payroll Group2008 NASC Payroll Group
2008 NASC Payroll Group2008 NASC Payroll Group
Contact Info
Idaho State Controller’s Office
Division of Statewide Payroll
Brandon Woolf
bwoolf@sco.idaho.gov
(208) 334-3100