2017NationalCharterSchoolsConference(NCSC17)

FirstPresenterPrepWebinar

April26,2017Presentedby:ErinLeonard,POCforNCSCPresenters

presenterinfo@publiccharters.org

Assumptions

• You’reanacceptedpresenter• YouknowaboutNCSC

(www.publiccharters.org/conference)• You’vepreparedafewquestionsforour

discussion• Afterthis,youwillfollowournextsteps

(Register!Bookyourhotel!)• Youwillthoughtfullyplanwaystoengageyour

audienceandpulltogetherresourcestoshare

Agenda

ConferenceInformation

Logistics&To-Dos

PreparingYourPresentation

NextSteps

YourQuestions

ConferenceInformation

• Sunday,June11—Wednesday,June14,2017

• WalterE.WashingtonConventionCenter,Washington,D.C.

• Conferencetheme:Educate.Innovate.Inspire.• Attendeeswant:• Newinnovationsandpractices• Inspiringcontent• Sessionsthatgoin-depth

ConferenceScheduleSunday,June11,201712:00pm-5:30pm Pre-conferenceSession1:00pm-7:00pm RegistrationOpen6:00pm-8:00pm WelcomeReception

Monday,June12,20178:00am-5:00pm RegistrationOpen8:00am-9:00am UnconferenceSessions9:15am-10:15am GeneralSession110:15am-6:00pm ExhibitHallOpen10:15am-11:00am ExhibitHallCoffeeBreak11:15am-12:30pm BreakoutSessions112:30pm-2:30pm LunchandDedicatedExhibit

HallHours2:30pm-5:00pm IntensiveBreakout

Sessions12:30pm-3:45pm BreakoutSessions24:00pm-5:00pm BreakoutSessions35:00pm-6:00pm HappyHour

Tuesday,June13,20178:00am-5:00pm RegistrationOpen8:15am-9:15am UnconferenceSessions9:30am-2:00pm ExhibitHallOpen9:30am-10:45am BreakoutSessions49:30am-12:00pm IntensiveBreakout

Sessions211:00am-12:00pm BreakoutSessions512:00pm-2:00pm LunchandDedicated

ExhibitHallHours2:00pm-3:15pm BreakoutSessions63:30pm-4:45pm GeneralSession25:00pm-6:00pm StateMeetings

Wednesday,June14,20179:30am-10:45am BreakoutSessions711:00am-12:00pm ClosingSession

ConferenceAttendees

20 19 15 15 18

05

10152025

%ofAttendees

AttendeeJobTitles

30%

21% 17%

15%

11% 6%

%of#1Rank Greatsessioncontent

Professionaldevelopment

Tomeetandlearnfromcharterschoolpeers

#1ReasonforAttending

Logistics&To-Dos

• BookYourHotelRoom– HiltonCrystalCityatWashingtonReaganNationalAirport• RoomRate:$199/nightplus13.25%tax

– DoubletreeHiltonbyWashington,D.C.– CrystalCity• RoomRate:$194/nightplus13.25%tax

– MetroAccessible!20-minuteridetoMt.Vernon/ConventionCenterstoponMetroYellowLine

• http://www.publiccharters.org/involved/conference-2017/washington-dc/hotels-travel/

BookYourTravel• Airports– WashingtonReaganNational(DCA)• 20mincarride• 25minMetroride

– DullesInternational(IAD)• 1hr+driveorshuttleride

– Baltimore/WashingtonInternational(BWI)• 1hr+driveorshuttleride• 1hr+train(MARC,AMTRAK)

• Train– UnionStation

• Majorhubforalltrains• Metroaccessible

• Drive– Checkparkingratesatyourhotel

SessionFormatsIntensives

– 2.5Hours• Atleast30minutesQ&Aorhands-onactivity

– Monday:• 2:30pm-5:00pm

– Tuesday:• 9:30am-12:00pm

Sessions– 75-minutesor60-minutes• Atleast15minutesQ&A

– Monday:• 11:15am-12:30pm• 2:30pm-3:45pm• 4:00pm-5:00pm

– Tuesday:• 9:30am-10:45am• 11:00am-12:00pm• 2:00pm-3:15pm

– Wednesday:• 9:30am-10:45am

RoomSet-Up• Youwillreceiveafollow-upemailwithroomsetandcapacity.– RoomSet:Eitherintheatre(notable),classroom(4pertable)rounds(10pertable),oracombinationthereof.

– RoomCapacity:Rangesfrom65-300attendees.• Attendeesdonotregisterforpresentations,theyattendastheyplease.

Rounds

Theatre

Classroom

• ProvidedAV: HDMIprojector,screen,podiumwithmic,tablewithmic(panelsonly),speakers

• Bringwithyou:Laptopandpowerplug,handouts,resources,mouse,businesscards,slideadvancer

• AVyoucanorder(forafee):slideadvancer,laptop,lapelmic,flipchartsandmarkers.– ContactBrianGordonatbriang@jsav.com toorderadditionalAV

AudioVisual

ProgramBook

• What’spublished:– Title,shortdescription,contentlevel,strand,all

presenternamesandorganizations(listedalphabetically)

• Youredits:– Deadlineforfinaleditstotitle,description,presenters

haspassed…sendanythingcriticalbyTuesday,May2

• TheApp:– Presenterbios(youwillneedtouploadviaPresenter

Portal)

• Focusontheattendees:1. Professionaldevelopmentforcharterschool

professionals2. Hands-ontrainingsonnewtools,systems,and

approaches3. Includetheexperienceoftheaudienceinyour

presentation,gettheirfeedback,andintegrateQ&A4. Ensureyoucoverthecontentinyoursession

description

PreparingYourPresentation

WhatAttendeesWant

• Sessionswithagreaterdepth ofcontent

• Bestpracticesandtools theycanuse

• Sessionsdesignedtoengageandeducate

• Sessionsshowcasingcuttingedgeinnovationsinthefield

• Differentiatedcontentforfolkswhoareveteransintheirjobs

• PlentyoftimefordiscussionandQ&A

WhatAttendeesDON’TWant• Sessionswithbasiccontent,unlesslistedas“beginner”

• Sessionsthatdon’tmatchthedescriptionprovidedinprogrambook

• Sessionswithoutengagementoradultlearningpractices

• Unorganized&underpreparedpresenters

• Tobelectured. Theywanttobeengagedandtrained.

• Salespitchesandproductpromotions– If25%ormoreindicateasalespitchwasmadeintheevaluation,youwillnot

beinvitedback• Iffewerthan30%ofattendeessubmitsessionevaluationspresenters

willbelesslikelytopresentinthefuture

MayPreparations• Meetwithyourco-presenterstoassignroles/timingandoutline

yourpresentation• Who’skickingoff?Who’spresentingonwhat?Who’srunning

Q&A,etc.?

• Ifyou’representingsolo,runyouroutlinepastacolleagueorpeertobesureyourcontentmatchesyourtitle,description,andwhatyouwanttocommunicate

• Besuretohaveclearlearningoutcomesfortheparticipants

• Begintogatherhandouts/resourcesyouwillreferenceanduseduringyourpresentation

BuildinganAudience• Buildyouraudience,excitement

for#NCSC17• Sessionscompeteforparticipants

– Besuretomarketyourpresentation

• Tweetandpostyoursessiontitleandtimetoinviteyournetworktoattend• Useimagestomakeyourpoststand

out!

• Register!(Ifyouhavenotalreadydoneso)– http://bit.ly/NCSC17_PresenterPortal– Onceyoulogintotheportal,scrolldowntoapinkboxwithyourcustomizedregistrationlink.Ifthisboxisgreen,youhavealreadysuccessfullyregistered fortheconference.

• Bookyourhotelandtravel– http://www.publiccharters.org/involved/conference-2017/washington-dc/hotels-travel/

• Outlineyourpresentation,nextwebinarwillfocusongivingyourpresentation

• Planhandouts,resourcestoshare

NextSteps

SupplementaryMaterialsWewillprovide:

• Onnextwebinar:– Suggestionsforengagement– Moredetailedlogisticalinfo– Adultlearningtips– Otherpresentationtips

• Viaemail:– Presenterwebinarrecording– PowerPointtemplate(notrequired)– AVordercontact– Registrationlinkfornextwebinar

Savethedate!

SecondPresenterPrepWebinar2:GivingYourPresentation• Wednesday,May311:00pmEST/10:00amPST• Registernow:

http://bit.ly/NCSC_PresenterWebinar2

• Sendquestionsviathequestionsfunctionorthechatbox

• We’realsoalwaysavailabletoanswerquestionsatpresenterinfo@publiccharters.org

YourQuestions