WELCOME TO OUT & EQUAL’S

2019 SUMMIT PRESENTER CALL

This is a Broadcast Audio call from 12:00–1:00pm Pacific

Use speakers or headsets on your computer & turn the volume up!

Chat in questions & respond to polls during the call.

Having problems signing in?

Go to www.readytalk.com, Join a Meeting & use access code 6946521.

This session will be recorded & available afterwards.

#oesummit

• Reference point for

o Workshop expectations

o Onsite logistics

o Media and Program App

o Key dates & deadlines

• Share with your fellow workshop presenters

• https://outandequal.org/workshop-presenter-town-call-19/

How to Use and Share this Call

Isabel PorrasDirector,

Learning & Development

Ben DemersSenior Associate,

Learning & Development

Maddison LeRoySenior Manager,Communications

Agenda• Workshop Summary and Tracks

• Presenter Registration • Convention Center On-Site Logistics

• Workshop Best Practices• Media/Program App• Leadership Day

• Q&A

#oesummit

• 150+ workshops out of 300+ submissions• 2019 Summit Tracks:

– Advanced ERG/BRG– Allies– Belonging & Culture– Bi+/Queer– Corp.-Community Partnerships– ERG/BRG– Global– Government– Intersectionality

Workshop Summary and Tracks

– Law, Policy & Benefits– Leveraging Narratives– LGBTQ Marketing– Professional Development & Executive

Leadership– Talent Acquisition & Retention– Transgender & Gender Nonconforming– Workplace Policies & Benefits– General

• Program available online at: - https://outandequal.org/workplace-summit-schedule/

#oesummit

Presenter Registration• Registration support: – (415) 694-6517

– registration@outandequal.org

• Link to register as a presenter:• https://www.eiseverywhere.com/oesu

mmit2019?categoryid=2987042

#oesummit

Presenter Registration

The deadline to update your session was July 15th, and has

now passed.

Gaylord National Resort & Convention Center

#oesummit

Floor Plan | Ballroom Level

#oesummit

Floor Plan | Conference Room Level

Room Layout• Signage

• Seating Styles:

• Screen and table at front of room

• Theater Style Seating• Round Table Seating • Room numbers vary

#oesummit

• Items Provided:– Risers – One head table with 5 chairs and 3 tabletop microphones, set on risers– Projector– Screen– LCD Wireless Remote– HDMI Cable– Power Strip

• Items for Presenters to Bring:– Laptops– Mac adapter (Mini Display Port/ DVI)– *Please bring a portable speaker if audio is needed*

Room Equipment

#oesummit

On-Site Support• We recommend you arrive at your workshop room 30 minutes before the start of

your session.

• Volunteers

– One volunteer will be assigned to each workshop room

– Available 30 minutes before the start of your workshop, and will leave 30 minutes into the

session

• A/V Support

– One PSAV technician on both workshop floors

– Available 30 minutes before the start of your workshop until the end of the session.

Find your room assignment on the app!

Isabel PorrasDirector of Learning & Development

iporras@outandequal.org

Education Principles• Commitment to Diversity

• Peer-to-Peer Education

• Focus on LGBTQ Workplace Equality

• Slide Decks– Any template (keep accessibility in mind)– Widescreen 16:9 ratio– Download Summit logo

• Provide concrete, substantive takeaways• Tailor to the audience & engage the room• Allow ample time for discussion• Allow a few minutes for evaluations

Workshop Best Practices

#oesummit

• O&E Learning & Development

– Commitment to peer education

– Upload workshop slide deck and/or handouts by Oct. 31st

After Summit

Maddison LeRoySenior Manager of Art & Communications

mleroy@outandequal.org

#oesummit

• Announce a request for privacy in your session• Photographers / Videographers• Encourage your attendees to use #oesummit

Media

#oesummit

The app is back!

OESummit Mobile App

#oesummit

• Two profiles• Add photo, bio, surveys, PDF

attachments• You will receive VIP Admin

Access to edit your profile

Editable Personal Profiles

#oesummit

• Send and answer questions through the app in real time

• Request Q&A function by emailing: mleroy@outandequal.org– Name of workshop– Names and emails of presenters– Deadline: August 20th

• Enabled “Speaker Access”

Live Q&A

#oesummit

• Data collecting / audience temperature• Display poll on screen • Request poll function by emailing: mleroy@outandequal.org

– Name of workshop– Names of presenters– Three questions max– Deadline: August 20th

Live Polls

• Access the poll on your workshop’s profile in the app

#oesummit

Q&A / Live Poll deadline:

August 20th

OESummit Mobile App

Isabel PorrasDirector of Learning & Development

iporras@outandequal.org

Leadership Day• Presenter rate• In-depth seminars• All half-day options• Same registration process

#oesummit

Gaylord National Resort and Convention Center201 Waterfront Street, National Harbor, MD 20745

Aug. 20, 2019 App Live Polling/Q&A Submission DeadlineSept. 27, 2019 Deadline to Register Using the $800 Presenter RegistrationOct. 14, 2019 Leadership DayOct. 15 - 17, 2019 Out & Equal Workplace SummitOct. 31, 2018 Deadline to Upload Slide Deck/Handouts

Key Dates & Locations

Q&A

Thanks!See you in D.C.!