A Case Study

Showing how Western University Canada is utilizing Primavera P6

and Contract Manager to deliver Capital and Infrastructure Projects.

Session xxxxx

Presentation by:

Fred Janzen B.E.S PMP

Facilities Management

Western University

Capital Project Delivery Using Primavera

This presentation will :

1) Present background information on Western University

Canada projects.

2) Discuss how P6 is used to deliver projects.

3) Discuss how CM is used to deliver projects.

4) Discuss integration to ERP systems.

5) Illustrate how Western uses UPK to assist in the delivery

of projects.

6) Illustrate the reporting tools that Western uses.

7) Show Western’s Roadmap for Primavera evolution and

lessons learned.

Research Intensive University

• 35,000+ Students

• 3500+ Staff and Faculty

• Operating Budget - $555 M

• Research Budget - $208 M

• Located in London, Ontario, Canada

Western University Organization

Campus Facilities

Richard Ivey School of Business (under construction)

University College ca. 1920

Campus Geography

Main campus - 155

hectares/380 Acres

Land Holdings – 480

Hectares/1175 Acres

15 KM (9.5 Miles) Roadway

93 Buildings

9 Residences/ almost 5000

beds

Growing

• 200 – 300 capital & Infrastructure projects

• $10,000 to $3 Million

• Infrastructure, Classroom and Lab enhancements

• 10 – 15 medium projects

• $5 to $15 Million

• Renovations, Major Infrastructure

• 4 – 5 major projects

• $15 to $100 million

• New Building

• Major retrofit old buildings to new standards

• $150 to $300 million budget

Projects

Facilities Engineering Staff

Internal staff

• 20 Project coordinators, Managers and Engineers

• 100 Trades persons (includes 6 person project crew)

• 5 Design persons

•External

• 30 to 40 General contractors

• 20 to 35 Consultants and Architects

P6 Dashboards

P6 Dashboards

P6 Dashboards

P6 Dashboards

P6 Dashboards

P6 Enterprise Project Structure

P6 Enterprise Project Structure

P6 Scheduling

P6 Scheduling

P6 Scheduling

P6 Scheduling

Primavera Contract Manager

Facilities Management

CM Control Center

CM Western Control Center

Facilities Management

CM Workflow

Facilities Management

CM Workflow

CM Submittals

CM Submittals

CM Submittals

CM Submittals

CM Information

CM Daily Reports

CM Site Meetings

CM RFI's

CM Costs

CM Costs

CM Costs

CM Costs

Primavera Reports

Primavera and ERP

Primavera P6 P.S. Financials Primavera CM

Vendor Records One Time upload into

Implementation Project

Update manually

Purchase Order Purchase Order Input

P.O. or Contracts

Work flow Approval

Vouchers

Nightly Build

Payment Requisition

Input

Workflow Approval

Purchase Order

Changes

Change Order Input

Workflow Approval

Project WBS

Summary Cost Activity

Activity Expense Tab

GL Information

Project Level

Encumbered and Actuals

GL Information

Detailed Information

Cost Worksheet

Actuals

Voucher

Nightly Build

Invoice Input

Workflow Approval

EDI

XML File

Manual

Entry

XML

Flat File

EDI

XML File

DB

Link

XML

Flat File

DB

Link

UPK and Primavera

UPK and Primavera

Western's Roadmap

Projects

CM 14

PS –P6

PS –CM

UPK

New User

Training

Cost

Modules

Questions