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CDBG Disaster Recovery

Appropriation # 2 Workshop

Thursday, April 2, 2009

DR2 EligibilityCounty qualified as disaster area in 2008:

DR-1740, DR-1766, DR-1795

Project is vital to economic recovery of area

Meet national objective of low to moderate income (LMI) 51%

Eligible ProjectsWastewater & Drinking Water

Economic Development

Storm Drainage

Community Development

Emergency Services

Downtown Revitalization

For specific projects contact Community

Liaison

Wastewater & Drinking Water Improvements

Approved projects with SRF and/or USDA-RD water and environmental programs

Non-Competitive Applications accepted April 17th (subject to change)

1 Original and 1 Copy

Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery

of the applicant; The percentage of low-to-moderate income persons

served; The relative economic distress of the applicant.

Economic Development Programs

Non-Competitive Applications accepted April 17th (subject to change)

1 Original and 1 Copy

Projects/applications will be evaluated using the following criteria: The importance of the project to post

disaster recovery of the applicant; The percentage of low-to-moderate income

persons served.

Storm Drainage Improvements

Due June 12, 2009 Awarded on July 31, 2009 1 Original and 3 Copies Projects/applications will be evaluated using the following

criteria: The importance of the project to post disaster recovery of the

applicant – 30%; The percentage of low-to-moderate income persons served – 25%; The percent of grant amount in relation to applicant’s annual budget

– 15%; The relative economic distress of the applicant – 15%; Applicant ranking on the OCRA Rurality Index – 15%.

Community Development Programs

Due July 31, 2009 Awarded on September 25, 2009

Includes Emergency Services & Downtown Revitalization 1 Original and 3 Copies Projects/applications will be evaluated using the following

criteria: The importance of the project to post disaster recovery of the applicant

– 40%; The percentage of low-to-moderate income persons served – 30%; The percent of grant amount in relation to applicant’s annual budget –

5%; The relative economic distress of the applicant -10%; The rurality of the applicant – 15 %.

Grant Administration

OCRA Certified Grant Administrator required.

May procure by small purchase method: Must be $50,000 or less Includes labor standards & Environmental Review if applicable Must Contact 3 qualified sources to solicit quotes Firm/Person must respond in writing Quotes may be faxed, e-mailed, hand delivered or mailed Respondents must be allowed 5 days minimum to respond Must maintain records documenting date, time, & persons

solicited/respondents

Grant Administration

General Administration Two and one-half percent (2.5%) of Grant Amount

Environmental Review $3,000 maximum

Labor Standards (based on Total Project Cost) Up to $2,000,000 $5,000 $2,000,001 - $5,000,000 $7,000 $5,000,001 and up $9,000

General Information

May not be on the CDBG findings/ineligible list

CFF/PL grant limits do not apply No required match Actual grant amounts are determined on a

case by case basis and the amount of assistance will be dependent upon the evaluation factors specific to each program

Project Description

Must include detailed description of project activities, including how it fits with the overall economic recovery efforts of the applicant.

Must match detailed budget

Must not include normal maintenance costs

Detailed Budget Pages

LINE ITEM # Price CFF LOCAL OTHER TOTAL Construction Activities 8” C-900 CL-200DR14 Water Main

20,500 18.00 $369,000 $369,000

6” C-900 CL-200DR14 Water Main

22,750 16.00 $131,000 $233,000 $364,000

8” Gate Valves w/polyhlene Encasement

20 550.00 $11,000 $11,000

8” SR Bore w/welded Steel Casing

150 100.00 $15,000 $15,000

3-way Fire Hydrant w/gate valve 510 35.00 $17,850 $17,850 Bituminous Resurfacing 8,500 20.00 $170,000 $170,000 Concrete Resurfacing 1,000 30.00 $30,000 $30,000 Sand Bedding 5,467 7.50 $41,000 $41,000 Line Location Markers w/Trace 18 50.00 $900 $900 Wet Cap Connection 10 2,000.00 $20,000 $20,000 Dismantling Old Storage Tank 1 25,000.0 $25,000 $25,000 New Pressure Valve 1 5,000.00 $5,000 $5,000 Mobilization/Demobilization 1 48,000.0 $48,000 $48,000 Labor Standards 1 5,000.00 $5,000 $5,000 Construction Sub-Total $500,000 $71,000 $550,750 $1,121,750 Professional Services Grant Administration 1 48,000.00 $48,000 $48,000 Engineering Fees 1 249,000. $247,000 $2,000 $249,000 Legal 1 7,000.00 $7,000 $7,000 Rate Consultant 1 7,000.00 $7,000 $7,000 Environmental Review 1 3,000.00 $3,000 $3,000 Professional Services Sub-total $0 $298,000 $16,000 $314,000 TOTAL PROJECT COST $500,000 $369,000 $566,750 $1,435,750

OTHERCDBG

Income Surveys

Good for 6 years from original date of certification Original Certification – January 2007 Survey Expires – January 2013

Responses are good for 6 years MUST include signed certification letter and

recertification (if applicable) This is an exception for Disaster Recovery

Only

Income Surveys

Grant Administrators should verify: Service area (beneficiaries) match survey

area The survey properly completed

Community information Proper # of responses

Consistency throughout the survey

Public Hearing/Resolution Documentation

Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. Hearing MUST take place prior to application

Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes

thoroughly document meeting Authorization to Conduct Hearings (if

applicable) Original Sign-in Sheet Original Resolutions

Compliance Status

Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.

Post Award Deadlines

ER Deadline – two months Publish locally Submit documentation to OCRA

Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation

ROF Deadline – eight months See checklist on website

Do not start construction until you have received ROF (we will find out!)

Post Award Deadlines

Claims will not be processed until Grant Support has received the following documents: Notice of Contract Award Start of Construction Notice (do not submit until

you have actually started construction)

Wage/Fringe Benefit Certifications

Grant Reporting Requirements

To Be Determined

Q&A

Contact OCRA

Indiana Office of Community and Rural Affairs

One North Capitol, Suite 600

Indianapolis, Indiana 46204

800.824.2476

www.ocra.IN.gov