Activities: Social Productivity

Post on 15-Jan-2015

479 views 0 download

Tags:

description

A conceptual overview of Activities, a social productivity system included in IBM Connections.

transcript

Activities 2.0{ social productivity }

All information copyright IBM, 2007

IBM Connections is an enterprise socialsoftware suite.

Activities is one of the services provided inside

Connections.

What's an Activity?

An activity is a tool you can use to organize,

share, and guide all the work related to a

personal or shared project.

Get ad-hoc work out of your e-mail, out of your

head, and into an activity.

Why start an Activity?

• You have a small project you want to keep track of

• You are working with a colleague on a document or deliverable

• You want to track related work items with a small group of co-workers

For example:

•Planning your trip to Lotusphere 2008

Start an Activity

1

Scenario

Start an Activity from the Activities web site or from a Connections add-on in Notes 8, Sametime, Office or Firefox.

Give the activity a name: Plan trip to Lotusphere

Optionally, assign a due date for the activity: January 20, 2008

Voila – you have an activity!

Now what?

2

Each activity gives you a private web page you

can use to start organizing your work.

The first few things you might want to do are…

Add an Entry

Use the activity as a scratch-pad - you can add rich text messages,

bookmarks, and files to activity entries.

Add Some To-Do Items

Track deliverables through simple to-do items and optionally add due-dates,

rich text descriptions, files and bookmarks.

Save e-mail & chat transcripts

Save mail-messages and chat transcripts into the activity so you can

keep your work & your correspondence together.

Work Together

3

Most activities start out private, but they are

design to support shared, collaborative

work.

Share the Activity

Invite other people to join in the activity. Add people as Owner, Author, or Reader. Or, make an activity public so anyone can

join in.

Collaborate

Add responses to entries and use e-mail or

Sametime notifications to keep the team in sync

Distribute Work

Assign to-do items to people within the activity, or leave them as "shared" so

anyone can check them off

Get Organized

4

Use the activity as more than just a collaborative

blog – arrange the activity to match the

work being done!

Add Sections

Create sections to organize entries in the activity. Sections can be minimized to easily focus on one section at a time.

Add in Structured Data

Use properties to add structured data, like phone numbers, event dates, and

contacts

Who did what when?

5

The Activity makes it easy to see recent

updates and find work within the activity.

Search & Filter

Easily find work in an activity by searching, or filtering by person or

tags.

Check the NewsFeed

See a news feed to see all the recent updates in the activity grouped by

date.

Use the Notes 8 Sidebar

View and update activities directly from Lotus Notes

Subscribe with a Feed Reader

Use any feed reader to subscribe to updates without having to check the

activities website.

What’s Due Next?

6

Track Deadlines

Easily see all the to-do items that are assigned to you or are overdue.

Get Notified

Get e-mail reminders when due-dates are approaching.

Use iCal subscriptions to see your to-do items on your Notes Calendar.

Finish the Job

7

Activities are made to be completed. Each

Activity can be marked complete once the work

is finished.

Mark the Activity Complete

Move the Activity out of your Activity Dashboard and publish any final files to

a Quickr library.

Make an Activity Template

Re-use your work - make the completed activity into a shared activity template.

Activity Dashboard

See all the activities you've started and activities you've been added to from

your personalized Activity Dashboard.

Activities 2.0{ social productivity }

All information copyright IBM, 2007