All Unit Charter Renewals are due at the respective District’s Roundtable Meeting in November ...

transcript

All Unit Charter Renewals are due at the respective District’s Roundtable Meeting in

November

http://roundtable.northernstarbsa.org/

Last Updated 9/29/15

2016 Internet Unit Charter Renewal

Internet Unit Charter Renewal

• The position Parent Coordinator is a committee member position.

• The position of 91U is for adults 21 and older who want to be registered but do not have a designated responsibility. The 91U position is a fee-paid registration and will require a completed adult application and Disclosure/Authorization Form. A criminal background check will be conducted. Youth Protection Training only is required for this position.

• The position of 92U is for youth (18 to 21) who want to be registered and are students. Same requirements as 91U.

Special Info for 2016

• Venturing crews and Sea Scout ships: when a Venturer or a Sea Scout turns 18, they must fill out an adult volunteer leader application. They will still be registered as a youth member in your crew or ship. For those youth who have turned 18 since your last charter renewal, indicate them as a youth member, but they will need to turn in an adult application with your unit charter renewal.

• Each year, a Charter Partner Agreement is signed by the head of your chartering organization. Your district executive will meet with your charter partner and will ensure that this form is completed.

A Helpful Tutorial is Available

• In the next slides, you will be given information on resources for help. One of those resources is a link to a tutorial that was created several years ago by our national office. The process is the same as it was when it was originally prepared, BUT, the fees have changed since then. Our slides which will follow are screen shots of the tutorial, but we corrected the fees that they have shown in the tutorial.

• Again, to be clear, fees to be charged for registrations are $24 per person, Boys’ Life subscriptions are $12 per person, and the charter fee is $40 each year.

A Helpful Tutorial is Available

Welcome Screen

You are a first time user every year.

Internet Explorer is thebrowser that should be used.

The unit renewal processor for Internet Rechartering begins as First Time User because the unit access code is changed each year for

security reasons. After initial registration, log in as a Returning User.

First Time User

Returning User

You are a returning user AFTER you have registered and createdyour password

All unit processors are required to agree to a Confidentiality Statement when the initial First Time User registration is completed.

The agreement is required each time First Time User is selected.

Click I agree

Account registration is simple to complete and requires name, password, e-mail address, and telephone number of the unit renewal processor.

Write your password down

Load Roster offers two options to unit processors: Load the unit roster from council information; or upload a rechartering file from unit-management software to match against the council information.

RECOMMENDED: Load Council Information PackMaster/TroopMaster software works best with ScoutNET but only if thePackMaster/TroopMaster information is identical to the Council information.

Upload recharter file requires a valid file from unit-management software.

Please do not change the Council roster to match your file.

The first steps of Stage 2, following Load Roster, are to review the chartered organization information and determine if any members

will not be renewed for the new roster.

Print your roster here to review for changes

Update unit roster allows the renewal processor to import adult and youth members added to the unit roster by the council into Internet Rechartering at any time. Work already done will not be changed or reset.

Members added will display with a person ID.

If an adult or youth record was entered online and then is added through Update unit roster the processor will know which record to remove by selecting the record with no person ID displayed.

Use Update unit roster to refresh the status of adult YPT completion.

On this screen, you decide who is returning and who is not. Those returning should have a check by their name.

Then a list confirming your selections is presented.

A roster of the selections is presented so you can then update information on any of the returning adults or youth. Again, you may remove individuals from the roster.

There is no change to Page 1: Add New Adult.

If moving from a unit with the same expiration as yours, they are not a transfer.

DO NOT ASSIGN MORE THAN ONE LEADERSHIP POSITION

There is no change to Page 1: Add New Youth Member.

Add New Member has Ethnic Background selection required.

Update Member Data is a core step of Internet Rechartering as it provides for updating of name, address, telephone, e-mail address, and ethnic

background information. Youth Protection Training (YPT) information has been added. Adults who have current YPT will show “Y” flag.

ANY TIGER PARTNER WHO IS REGISTERINGIN A FEE-PAID POSITION MUST COMPLETE AN ADULT APPLICATION

There is no change to Page 1: Update Adult in Update Member Data.

Update Member Position allows for position changes and validates positions are correct.

Update Fees allows Boys’ Life to be added and multiple fee selection.

Membership Inventory allows the entry of theReason for non-renewal by selecting the appropriate radio button.

After the unit renewal is submitted, the unit prints the Unit Charter Renewal Report.

The Unit Charter Renewal Report Package contains the Charter Renewal Application with the Registration Fee detail and totals

and the appropriate lines for the original signatures of the Executive Officer, Unit Leader, and the Council Representative

Sample

The Executive Officer or the Chartered Org Rep can sign

The Commissioner can sign, but the District Executive will also sign

The Unit Leader needs to sign to approve the charter

Questions?

The commissioner staff from your BSA District is your first call for help. Go to this link if you don’t know : http://www.northernstarbsa.org/Districts/Default.aspx

If you are unable to contact a volunteer from the commissioner staff, call the council office at:763-231-7201 (know what BSA District your unit is part of).

HAPPY UNIT CHARTER RENEWAL!

All Unit Charter Renewals are due at the respective District’s Roundtable Meeting in November ...

Documents