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American Recovery andReinvestment Act of 2009
Brown Bag SessionSep. 9, 2009
Q & A
OCGA: Lynelle, Pamela SIO: Nancy Wilson Subcontracts: Linda Collins, Steve Carter
and Bob Beiner Health Science: Andrea Rollins ACT: Mojgan and 2 other programmers
(Sandra & Kamal) OPAFS: Mark & Choa
ARRA REPORTING TEAM MEMBERS
Basic Principles and Requirements Overview Process for ARRA Awards New Program Codes for ARRA Awards Letter to PI
Current Status Reporting Objectives:
◦ Timelines◦ Control and Accountability◦ Data Elements◦ Reporting on Jobs Creation Estimates
Resources
Agenda
TRANSPARENCY
ACCOUNTABILITY
OVERSIGHT◦ Who is receiving Recovery Act dollars and in what
amounts?◦ What projects or activities are being funded with
Recovery Act dollars? ◦ What is the completion status of such projects or
activities and what impact have they had on job creation and retention?
Basic Principles and Requirements
Current Program code ARRA Program Instruction 400000 400005 Research 440000 440005 Stipend – Undergraduate 770030 770005 Fees - Undergraduate 770050 770015 Stipend – Graduate 780030 780035Fees - Graduate 780050 780055 Public Service 620000 620005 Stdt Social & Cult Activities 682000 682095
Academic Support 430000 430005
Construction 960000 960005
New Program Codes for ARRA Awards
DATE NAMEDepartment SUBJECT: ARRA Award Notice On behalf of UC San Diego, we would like to extend our sincere congratulations to you on your success in being awarded funds
under the American Recovery and Reinvestment Act (ARRA). Through our campus’s collective efforts, we have already secured more than $50M, enabling UCSD to play a significant role in this important economic stimulus program.
All recipients of ARRA funding are being reminded of the President’s commitment to ensuring that public funds are expended
responsibly and in a transparent manner, as mandated by Congress. UC San Diego will publish quarterly reports summarizing the use of ARRA funds. As a recipient of ARRA funds, portions of each quarterly report will be your responsibility as a PI. You will receive guidance soon on how to prepare these reports. Final submission of all of UCSD’s ARRA-sponsored research must be received by the federal Office of Management and Budget (OMB) by the tenth day of each month following the last day of the quarter summarized in the report. Since the first such quarter ends September 30, 2009, the first report will be due October 5, 2009.
We should note that failure to meet the reporting requirement may result in actions by the sponsoring agency to ensure
compliance, including withholding funds and terminating the award. Congratulations again on your award, and thank you for your cooperation in carrying out its rigorous reporting requirements.
Arthur B. Ellis Steven W. RelyeaVice Chancellor – Research Vice Chancellor – External and Business Affairs
Letter to PI
CURRENT STATUS AT SEP. 3 How many proposals funded as of
Sep.3?◦ 125
What is the total sum of money funded as of Sep.3?◦ $57 million (Total 125 Awards)
HS: $21 mil (51 Proposals Awarded)AA: $20 mil (55 Proposals Awarded)MS: $15 mil (19 Proposals Awarded)
What is the frequency of Reporting?
◦Quarterly (3/31, 6/30, 9/30 & 12/31)◦Quarterly reporting due regardless of when
the ARRA awards received during the quarter
◦Final (reporting period end date shall be the end date of project/grant period)
Federalreporting.gov
TimelinesInputs Needed
from Departments
Quarter End Deadline to Submit to ARRA Central Center
PI ARRA Award Progress Update
Jul-Sep 2009Oct-Dec 2009Jan-Mar 2010Apr-Jun 2010
Oct. 5, 2009Jan. 5, 2010Apr. 5, 2010Jul. 6, 2010
Via email to ARRAReportingTeam@ucsd.edu
When is the reporting required to begin?Initial reports are due October 10.Reporting is cumulative from enactment of the
Recovery Act.
How will recipients report?Report via www.FederalReporting.gov by ARRA
Central Reporting Team
Can Section 1512 reporting be combined with existing Federal reporting requirements?No, www.FederalReporting.gov is exclusively for
Section 1512
No waivers to reporting will be granted
Non-compliance could be treated as a violation of the award agreement
Finally, all the information will be available to the public through www.Recovery.gov
Control and Accountability
What are the data elements for prime recipients?
What are the data elements for prime recipients? – Contd’
What are the data elements for prime recipients? – Contd’
What are the data elements for prime recipients? – Contd’
Prime recipients are required to report on all jobs they have created or retained as a result of the Recovery Act, by project or activity.
◦ Jobs “Created” New position that was added as a result of the ARRA
funding and actually filled. Only compensated employment is to be reported.
◦ Jobs “Retained” Those that would not be continued without ARRA
funding.
Reporting on Jobs Creation
The number of jobs is expressed as full-time equivalents (FTEs):
FTE = Total hours worked in jobs created or retainedNumber of hours in the full-time schedule.
This information will be reported as two separate fields – a numeric field and a separate narrative with an expanded description of the job creation and reporting methodology.
Quarterly reporting can be either a reasonable average of FTEs created or retained during the quarter, or it could be done at a single representative point in time.
Reporting on Jobs Creation (Contd’)
Issue of Graduate Students and how to report them as an FTE. Our students are considered full time but only get paid 48.44%. If we have a full-time GSR on the project at the reduced % should we show them as a .50 FTE or as 1 FTE?
Who is considered FTE?
ARRA Blink Pages:◦ Main page: arra.ucsd.edu
ARRA Central Reporting Team:◦ Email to arrareportingteam@ucsd.edu
ARRA RESOURCES
Any Questions??