Annual HOA Meeting

transcript

Annual HOA Meeting

2012 Board of Directors

Treasurer – Richard AgeeVice President – Cindy HendrixSecurity – Bob GambleArchitectural Control – Tom ColleMaintenance – Darrel WeidnerPresident – Dave McLendon

RECOGNITION

• Chair of Architectural Control – Tom Colle

• Chair of Neighborhood Watch – Bud Irving

• Newsletter – Dot Norris• Activities – Andra Heitzman

ACCOMPLISHMENTS

• New compliant website• Lower grounds maintenance• Water hydrant study• Corner planter boxes updated• Replaced misspelled sign at back

entrance• Recreation Facilities Use Document

Revision

Treasurer

Richard Agee

FINANCIAL REPORT

• 2012 REPORTED REVENUES

• REVENUE MAKE UP

• ASSESSMENT REVENUES COMPARED TO ALL REVENUES

FINANCIAL REPORT

• TOTAL EXPENSES VS. BUDGET

• 2013 BUDGET VS. EXPECTED REVENUE

FINANCIAL REPORT

• ASSESSMENT REVENUES VS. CORE EXPENSES

• HOA AVAILABLE CASH DECEMBER 31, 2012

• ANNUAL ASSESSMENT REVIEW

MAINTENANCE

DARREL WEIDNER

AREAS OF RESPONSIBILITY

• Oversees Contracts on Maintenance on the following Community Areas: Swimming Pool Maintenance Rec Center / Pavilion Maintenance

Cleaning of Facilities Pest Control Service of Facilities

Mowing and Maintenance of Common Grounds of Community

• Facilitates requests for member usage of the Pavilion for gatherings

2012 Activity• Removed 8 dead trees from Rec Center Grounds to

prevent damage to the facilities and members alike• Re-mulched playground area with Kiddie Mulch to

provide for a safe environment• Brought uniformity to Corner Planter Boxes

including the building of 3 planters at missing locations

• Replaced all the American Flags at each Corner Planter Box (this will need to be done annually)

• Re-worked / re-placed plantings at the entrance and marquee monuments

• Initiated a contract for quarterly pest control services for the Rec Center

• Re-negotiated the Grounds Maintenance Contract with Red Oak Services for a cost savings to VHMR

• Wrought Iron Fencing at the rec center was repaired and repainted

2013 Foresight& Expenditures• Additional Trees will need to be removed from Rec

Center Grounds • American Flags at each Corner Planter Box will

need to be replaced• Several Pool Lights will need to be replaced and

possibly re-wired• New Umbrellas will need to be purchased.

NOTE:ALL HOMEOWNERS SHOULD SHARE IN THIS RESPONSIBILITY AND HELP KEEP THE UMBRELLAS LOWERED WHEN NOT IN USE!

• Rec Center furniture and signage will be monitored through the year and addressed as needed

• Entrance and Marquee Monuments will need to be cleaned and repainted

ARCHITECTURAL CONTROLL

TOM COLLE

WHAT IS THE ACC

• Committee that reviews all “improvements” All buildings and roofed structures Parking areas Fences, walls, hedges Driveways Swimming pools Changes in exterior color or shape Any other new exterior construction or improvement

• “Improvement” does NOT include: Garden, tree or shrub replacement Normal replacement or repair that does not change

exterior colors or appearances

ACC MEMBERS

•Tom Colle – Chairman•Carl Tolbert•Susan Rasco•Jerry Shinkle•Lance Leffingwell

•Members serve 3 year terms

GOALS OF ACC

•Fairly and uniformly review applications to insure proposal complies with Deed Restrictions

•Complete reviews in reasonable time (typically 1-2 weeks, 60 days maximum)

•Variances granted only for compelling reasons

ACTIVITY IN 2012• Approved numerous applications:

7 new house plans3 COO’s (plus 1 in progress)3 water wells2 outbuildings1 fence1 outdoor kitchen1 pool

ACTIVITY IN 2012

• Some applications rejected:Window unit A/C (owner agreed to revise to a

split unit)Detached front load garageLocation/orientation/materials for outbuilding

(revised and approved)Location of home on lot with drainage creek

(revised and approved)Prefab metal storage building

ACTIVITY IN 2012

• Several large realtor/builder signs removed (only tube signs allowed)

• Builders required to remove mud in street during construction of 2 homes

• Fine schedule added to Builders Package

• Change in membershipLance Leffingwell replaced Ron Schanz

SECURITY

BOB GAMBLE

AREAS OF RESPONSIBILITY• Coordinate with Constable on

neighborhood patrol• Security system at the recreation center• Controlling access at pool and tennis

courts• Neighborhood special projects relating

to security• Work with Neighborhood Watch as

needed

CONSTABLE PATROL•Contract for 40 hours per month•Patrol days vary•Hours vary from 6:00AM to 9:00 PM•Time of day for patrol varies•Average about 20 traffic stops per

month with some warrant arrests, suspicious vehicles and suspicious people

SECURITY SYSTEM AT REC CENTER•Monitored security system for office•Controlled access to pool and tennis

courts•Key fobs needed for access – time set

is 8:00AM to 10:00 PM•Security Maintenance contract •6 cameras covering pool and tennis

court area

PROJECTS•Working with Constable for 3 new

signs•Area Patrolled by Precinct 5

Constable •Additional cameras at recreation

center

ACTIVITIES

ANDRA HEITZMAN

2013 HOA SPONSORED ACTIVITIES

• Spring Clean Up• Easter Egg Hunt (March 30)• Village Family Picnic (October)• Breakfast With Santa (Dec.)• Village Xmas Gathering (Dec.)

VILLAGE WEBSITE

CINDY HENDRIX

NEIGHBORHOOD WATCH

BUD IRVING

Village Watch

A Neighborhood Watch Program

For The Village at High Meadow

Village Watch

Q - What is neighborhood watch?A – Neighbors watching out for each

other.

Participation is Voluntary

Village Watch

Who we are:• A committee chartered by the Village

HOA Board• Village Watch Coordinator• Village Watch Block Captains• All residents of The Village at High

Meadow• Degree of participation is voluntary

Village WatchWhat We Do

• The role of neighborhood watch• Watch, observe, report

• Report suspicious activities to − our neighbors − Sheriff and/or Constable− Block captain and/or watch coordinator

• The role of the Sheriff and Constable• Confront suspicious people• Enforcement of the law

Village WatchWhat We Do Not Do

We do not:• Confront suspicious people• Carry weapons• Enforce the law• Put ourselves in dangerous situations

Village Watch Coordinator• Initially, set up the program

• Define blocks and recruit block captains• Set up communications paths

• Receive and share information from/with• Residents• Block captains• Neighboring watch programs• Local law enforcement

Block Captains• Know your neighbors• Coordinate sharing of family information

among your neighbors• Family information (names, telephone numbers, special

needs,etc)• Be focal point of situational awareness

sharing in your neighborhood• When neighbors will be away• When deliveries are expected• When incidents and suspicious characters are observed

• Coordinate with Village Watch Coordinator and other Block Captains

Residents• Know your neighbors• Watch out for each other• Report incidents and suspicious

characters

Residents• Know your neighbors

• Names, telephone numbers, special needs• When at home, when away

• Watch, observe, report• If not sure, then ask/report• Report to Sheriff and/or Constable, to block

captain, and/or to Village Watch coordinator

Recent Incidents

• Wild dogs in the Village• Paint on mailbox• 4-wheelers running across yards in

the Village and on the golf course• The white “delivery van”• Mail taken in High Meadow Ranch• Vandalism at the HMR recreation

center

Village Watch Activities for 2013• Continue to Watch, Observe and Report• Block meetings• Notices to the community via email• Page on the Village website • Basic handgun training via Constable• Emergency action plan, in conjunction with

HMR• Monthly reports to the HOA Board• Greet new residents

Numbers to call• 911 - FOR ANY EMERGENCY• Non-emergency numbers

• Montgomery County Sheriff Dispatch• 936-760-5800 opt 3 (24/7)

• Montgomery County Precinct 5 - Constable David Hill

• 281-259-6493 8:00 am - 4:30 pm• Montgomery County Sheriff Dept - Magnolia District #4

• 281-259-6490 8:00 am - 4:00 pm

ELECTION

• SUSAN GONZALES

MEMBER OPEN FORUM

• DAVE McLENDON

MEETING ADJOURNED

Annual HOA Meeting

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