Post on 16-Dec-2014
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Back Up Your "Digital Life“ At Home or in the Cloud
David ShinkfieldMary Kay Podlecki
Computer Learning Center at EwingSeptember 2014
Remember the “Simple Life”One computer, probably a Windows PC, with
limited contentsNowYour data stored at home or in the “Cloud”Several PCs, may be linked together in a
Home networkWindows PCs (XP, 7 or 8) and MacsiPadsAndroid tabletsSmart phones from many makers
Backing up your electronic toysBackground
Why do we back up?How often to back up?
Backing up your Windows PC – Desktop or LaptopWhat to back up? How to make it (almost) automatic
Backing up your Apple product – Mac, iPad or iPhone
Backing up your Android phone or tablet
Reasons to Back Up your computer1. Your digital photos are priceless 2. Your music library took you a lifetime to
compile 3. Your brilliant thoughts—lost forever! 4. Protect your digital filing cabinet 5. You can take your iPad, phone or laptop almost
anywhere (they can get lost or stolen)6. Hard disks don’t last forever7. Viruses, worms, and malware, oh my! 8. Disaster strikes 9. Data recovery is pricey and it doesn’t always
work Thanks to PC Magazine
Our Purpose
To create a copy of our private and
personal information so that we can
recover it regardless of the disaster
that strikes.
Secondly, to return the desktop,
laptop, iPad, tablet or phone to its
working condition as easily as
possible.
What should we back up?
In simple terms – everything, but let’s be more specific
The Rule of Three (thanks to PC World)
It doesn’t get any more basic in backup than the
rule of three.
To lower the risk of data loss, you must have three copies of your important data: the original, a backup of the original, and a
backup of the backup. the secondary and tertiary copies should be
in different locations: Remember that the rule of three is a practical minimum—an extra copy here and there won’t hurt.
Where is this information stored?On your computer, tablet or phone
On an external hard drive. This may be a traditional hard drive or a newer SSD, like a large flash drive
In the Cloud.
Some DefinitionsThe size of individual files – a letter, a picture, a
video – is measured in kilobytes or megabytes1000 Kilobytes (KB) = 1 Megabyte (MB) 1000 Megabytes (MB) = 1 Gigabyte (GB)
Typical hard drive today between 500 and 1000 GB
The next unit up is a Terabyte = 1000 GB
What will we back up to?The best choices today are External Hard DisksThe CloudFor keeping back up copies of a particular file or set of holiday picturesFlash DriveCD or DVD
External Hard DisksCost $60 Capacity 1000GBSpeed FastAdvantage
• Ultra-fast USB 3.0 data transfers
• Massive capacity• 1-year limited warranty• WD quality and reliability
The CloudToday, there are several free choices
Carbonite
Microsoft One Drive
Google Drive
Dropbox
Apple iCloud
Free
-
15 GB
5 GB
2 GB
5 GB
Paid
Unlimited for $55 per year per
computer
100 GB for $1.99 per month
25 GB for $2.49 per month
50 GB for $9.99 per month
10 GB for $1.67 per month
Flash Drive
Cost $8 - $25
Capacity 8GB – 64GB
Speed FastAdvantage
CD or DVD
Cost $0.10 - $3Capacity 650MB –
8GBSpeed Medium
FastAdvantage
Windows 7 or Windows 8
How information is stored in our computer (on our Hard Disk)
Windows 7 or 8 Progra
ms
Your Data
Installed by computer manufacturer and occasionally with a Restore Disk.
Word, Excel, Quicken, Firefox, Picasa etc., etc.Installed with computer when you buy it (and included on the Restore Disk), bought later on a CD or downloaded from the Internet
This is information unique to you – photos of grand-kids, your financial data, your emails and contacts, your music library etc.
• My Documents
• Favorites or Bookmarks
• Email and contacts
Windows 7 or Windows 8Compared to Windows XP, Microsoft has greatly simplified making back ups of your data.Choices providedBack up your data – settings, libraries, files,
pictures etc. that you have createdAn “image file” of everything on your
computerA System Image is a copy of the drives that are
required for Windows to run. An Image can be used to restore your computer if or when it stops working, but you cannot use it to restore specific files.
Using Windows Back Up
In Windows 7, click the Start Button and type Back Up or in Windows 8, on the Start Screen type Back Up
Using Windows Back Up
Using Windows Back Up
Using Windows Back Up
Using Windows Back Up
Create Windows Repair Disk
Create Windows Repair Disk
Use file history for backupsWindows 8 adds a simple backup
system called File HistoryTo use it, simply plug in an external
hard drive and Windows automatically archives files to it
Turn on File History by searching for that phrase within Windows and selecting On
Use file history for backups
Use file history for backups
A different app, available under “Restore your files with File History” in Windows, can be used to recover lost data
Backing up to the CloudTo back up your data to the Cloud, you will need:A sufficiently fast upload internet connection
Sufficient storage at your chosen Cloud storage location
Backing up to the Cloud - CarboniteOnce you've configured Carbonite, it
works great. In addition to the Windows client, the company provides clients for the iPad/iPhone/iPod Touch, Blackberry OS, Mac, and Android phones. There's also Web access so you can download a file from virtually anywhere.
Files over 4GB in size are not automatically selected for backup.
Backing up to the Cloud – Microsoft OneDriveFor Windows 8, you probably have a
Microsoft account. You will need to log into that account to get access to One Drive
The same Microsoft login also will work in Windows 7
For Windows 8, OneDrive is the default place to save files.
How to restore your dataIf you get a virus, and your computer won’t boot, you may need to reinstall Windows.If you have a Windows Repair Disk, you can
boot from the DVD and REPAIR Windows or INSTALL the System Image you created.
If you have a Restore CD from your computer manufacturer, using it will return your computer to the state when it was new. All your data will be destroyed. You will also need to reinstall any programs that you have added.
iMac, MacBook Pro, MacBook Air,
iPad, iPhone, iPod Touch
Backing Up Your Apple Computers and Mobile Devices
iMac, MacBook Pro, MacBook Air
iPad, iPhone, iPod touch
External hard driveAirport Time Capsule (wireless
external drive)(Or, as with PCs, can use on-line
services.)
Mac ComputersWhat Will We Back Up To?
How much room do I need for my back up?
Time Machine needs 2 to 4 times as much space as the data it's backing-up.
Back Up Using Time Machine
Connect external driveTell Time Machine to use
itRelax — it does the rest
Time Machine automatically backs up your entire Mac.
It includes system files, applications, accounts, preferences, email messages, music, photos, movies, and documents.
It remembers how your system looked on any given day—so you can revisit your Mac as it appeared in the past.
It keeps hourly backups for the past 24 hours, daily backups for the past month, and weekly backups until your backup drive is full.
Back Up Using Time Machine
Time Machine Preferences
Excluding Files
Enter Time Machine from the menu.See your windows as they appeared "back in
time."
How to Restore Your Data
How to Restore Your MacHook up Backup Drive, then hold down the
option key at startup to select it as your startup disk.
Backing up iPad and iPhone
Back up to computer using iTunes if:Don’t have iCloud account or don’t
want to use itLots of photos and videos on Camera
RollWant on-site backupsWant a secondary backup for iCloud
Back up to iCloud if:• Prefer automatic backup (when plugged
into power)• Don’t connect to computer very often• Don’t own a Mac or PC
Backing up iPad and iPhone
Backing up to iCloudIn Settings app, go to iCloud, then Storage and Backup
Can Decide What to Back UpIn Settings app, go to iCloud, then Storage and Backup
• Beware! Not all media is included in iCloud backup!
• Does not include: media synced from computer; photos imported from digital camera.
Backing up with iTunes on ComputerPlug into your computer, run iTunes, and select Backup
iPad Class for Additional DetailsDecluttering Your iPad (1 Session)
Has that once empty iPad that initially looked so roomy now run out of storage space? Have you run out of room to back up to the iCloud? What can you do, short of buying a new iPad or paying for more iCloud storage? We’ll spend 2 hours using a half dozen strategies to see what you can do to free up space on your iPad, or cut down on the iCloud space you are using. These can be tough decisions, so be prepared for some tough love!
Prerequisites: iPad Basics course; iPad with the most recent software for that iPad.
Android Tablets and Phones
Back Up Android Tabs and PhonesCarbonite is one option for backing
up your Android tablet or phoneThere is an App for Android that is
less expensive and manages back ups
Android Back Up using Helium
Android Back Up using CarbonCarbon and Helium seem to be used
interchangeablyCarbon can be downloaded from the Google
Play StoreCarbon only will work on Android devices
using Android 4.0 and higher – Ice Cream Sandwich and above
You will need access to a PC to make it work, although once installed, the back up is done wirelessly.
Helium Installation InstructionsInstall Helium on AndroidInstall Helium on your PC
Windows Users must also install Android drivers and restart.
Open Helium Desktop on PCOpen Helium on Android (and follow
any instructions there)Helium should now be enabled!
Android Back Up
Opening Helium shows• All your Apps• Apps selected for
Back up• Whether to back up
App Data only or the complete App
Android Back Up
When Back Up is selected, options are• Internal Storage• External SD Card• Cloud Storage
To restore from Cloud Storage, you will need the paid
version - $4.99
In SummaryFollow the “Rule of Three”the original, on your computera backup of the original, on an external hard drive – a WD Passport for Windows or a Time Machine for Macs
and a backup of the backup, in the Cloud
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Thank youWe hope you enjoyed the talk
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