AIM

BR.100AGL GENERAL LEDGER APPLICATION SETUP

<Company Long Name>

<Subject>

Author: <Author>

Creation Date: June 7, 1999

Last Updated: December 20, 2009

Document Ref: <Document Reference Number>

Version: DRAFT 1A

Approvals:

<Approver 1>

<Approver 2>

BR.100Agl General Ledger Application Setup

Document Control

Change Record

5

Date Author Version Change Reference

7-Jun-99 <Author> Draft 1a No Previous Document

Reviewers

Name Position

Distribution

Copy No.

Name Location

1 Library Master Project Library2 Project Manager34

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BR.100Agl General Ledger Application Setup

Contents

Document Control............................................................................................

Application Set Up Control Sheet - General Ledger........................................

GL: Define Suspense Accounts.......................................................................

GL: Define Intercompany/Interfund Accounts................................................

GL: Define Transaction Codes........................................................................

GL: Define Statistical Units of Measure..........................................................

GL: Define Automatic Posting.........................................................................

Setup Budgetary Control/GL: Enable Budgetary Control..............................

Setup Budgetary Control/GL: Define a Funding Budget................................

Setup Budgetary Control/GL: Open Latest Encumbrance Year.....................

Setup Budgetary Control/GL: Define Budget Organizations.........................

Setup Budgetary Control/GL: Define Encumbrance Types............................

Setup Budgetary Control/GL: Define Summary Accounts.............................

Setup Budgetary Control/GL: Define Budget Control Groups........................

Setup Budgetary Control/GL: Set Budget Control Group Profile Option.......

Setup General Ledger System Controls/GL: Run Optimizer..........................

Setup General Ledger System Controls/GL: Define Storage Parameters.....

Setup General Ledger System Controls/Define: Concurrent Program Controls............................................................................................................

Open and Closed Issues for this Deliverable..................................................

Open Issues................................................................................................Closed Issues.............................................................................................

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Application Set Up Control Sheet - General Ledger

Environment Name: Machine: Type (definition, execution, or both):

WorkflowSubWorkflow Name

Setup Task Responsibility Due Date QA Responsibility QA Due Date

Signature Approval

Setup General Ledger

GL: Define Suspense Accounts

GL: Define Intercompany/Interfund Accounts

GL: Define Transaction Codes

GL: Define Statistical Units of Measure

GL: Define Automatic Posting

Setup Budgetary Control GL: Enable Budgetary Control

Setup Budgetary Control GL: Define a Funding Budget

Setup Budgetary Control GL: Open Latest Encumbrance Year

Setup Budgetary Control GL: Define Budget Organizations

Setup Budgetary Control GL: Define Encumbrance Types

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WorkflowSubWorkflow Name

Setup Task Responsibility Due Date QA Responsibility QA Due Date

Signature Approval

Setup Budgetary Control GL: Define Budget Summary Accounts

Setup Budgetary Control GL: Define Budget Control Groups

Setup Budgetary Control GL: Set Budget Group Profile Options

Setup General Ledger System Controls

GL: Run Optimizer

Setup General Ledger System Controls

GL: Define Storage Parameters

Setup General Ledger System Controls

GL: Define Concurrent Program Control

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GL: Define Suspense Accounts

General Ledger>Setup>Accounts>Suspense

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: You can use this form to define additional Suspense Accounts, based upon the source and category of your journal entries.

<Suspense Accounts>Use this region to define additional Suspense Accounts for each of your journal sources and categories.

Source Category Account

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GL: Define Intercompany/Interfund Accounts

General Ledger>Setup>Accounts>Inter-Company

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to define additional Inter-Company Accounts. This form lets you control Oracle General automatic Inter-Company balancing.

<Inter-Company Accounts>Use this region to define additional Inter-Company Account for each of your journal sources and categories.

Source Category Type (Debit/Credit) Account

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GL: Define Transaction Codes

General Ledger>Setup>CENTRA>Transaction Types

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to define Transaction Types.

Enabled Transaction Type Description Allow Auto-Approve

Allow Interest Accrual

Allow Invoicing

VAT Taxable

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GL: Define Statistical Units of Measure

General Ledger>Setup>Accounts>Units

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to define your statistical Units of measure and assign them to your account segment values.

<Statistical Units of Measure>Use this region to define Statistical Units of Measure and assign them to your account segment values.

Account Unit of Measure Description

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GL: Define Automatic Posting

General Ledger>Setup>Journal>AutoPost

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to specify journal batches for automatic posting.

<AutoPost Criteria>

Criteria Set Description Enabled

Submit All Priorities in Order

Submit Only Priorities With Batches in Order

Journal Effective Dates From

Journal Effective Dates To

Use this region to specify the order that you want to submit batches for posting.

Priority

Source Category Balance Type Period

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Schedule AutoPost

<Run this Request>

Request Name

Parameters

Language

At these Times

Save all Output Files

Notify

Print To

Schedule

<Schedule>

Apply a Saved Schedule

Run the Job:

As Soon As Possible

Once

Periodically

On Specific Days

Advanced

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Completion Options

Save All Output to Files

Notify the following people

<Print Output To>

Style

Printer Copies

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Copy a Prior Request

<Run this Request>

Request Name

Parameters

Language

At these Times

Save all Output Files

Notify

Print To

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Setup Budgetary Control/GL: Enable Budgetary Control

General Ledger>Financials>Books>Define

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to enable Budgetary Control.

Budgetary Control Options

Enable Budgetary Control

Require Budget Journals

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Setup Budgetary Control/GL: Define a Funding Budget

General Ledger>Budgets>Define>Budget

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: You can define one or more budgetary control group that you can attach to users or sites.

<Define Budget>

Name

Description

Status

Require Budget JournalsY

Dates: Created

Dates: Frozen

Budget Periods: First

Budget Periods Last

Budget Periods: Latest Open Year

Master Budget

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Setup Budgetary Control/GL: Open Latest Encumbrance Year

General Ledger>Setup>Open/Close

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to open latest Encumbrance Year.

<Encumbrance Year>

Latest Open

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Setup Budgetary Control/GL: Define Budget Organizations

General Ledger>Budgets>Define>Organization

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to define funding Budgets for your Organizations.

<Define Budget Organizations>

Name

Description

Ordering Segment

Display Sequence

Password Security:

Enabled

Effective Dates:

From

To

Set Password

<Set Password>

New Password

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Ranges

<Account Ranges>

Accounts:Line Low High Type Currency Status

Assignments

<Assignments>

Account Type Currency Account Description

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Setup Budgetary Control/GL: Define Encumbrance Types

General Ledger>Setup>Journal>Encumbrances

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to define Encumbrance Types.

<Encumbrance Types>

Name Description Enabled

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Setup Budgetary Control/GL: Define Summary Accounts

General Ledger>Setup>Accounts>Summary

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to create and delete Summary Accounts. A Summary Account in an Accounting Flexfield whose balance is the sum of several detail accounting Flexfields.

<Summary Accounts>

Name Template Description Earliest Period Status

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Setup Budgetary Control/GL: Define Budget Control Groups

General Ledger>Budgets>Define>Controls

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: You can define one or more Budgetary Control Group that you can attach to users or sites.

<Budgetary Control Group>

Name

Description

Budgetary Control Rules:Y

Source Category Funds Level Check Tolerance % Tolerance Amount Override Amount

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Setup Budgetary Control/GL: Set Budget Control Group Profile Option

System Administrator>Profile>System

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to set budget control group profile option.

<System Profile Values>

Profile Site Application Responsibility User

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Setup General Ledger System Controls/GL: Run Optimizer

General Ledger>Other>Report>Run

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to launch the Optimizer program.

Single Request

Copy a Prior Request

<Run this Request>

Request Name

Parameters

Language

At these Times

Save all Output Files

Notify

Print To

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<Submit Request>

Request Name

Parameters

Language

At these Times

Save all Output Files

Notify

Print To

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Schedule

<Schedule>

Apply a Saved Schedule

Run the Job:

As Soon As Possible

Once

Periodically

On Specific Days

Advanced

Start At

End At

Dates of the Month

Days of the Week

Increment Data Parameters Each Run

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Completion Options

Save All Output to Files

Notify the following people

<Print Output To>

Style

Printer Copies

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Setup General Ledger System Controls/GL: Define Storage Parameters

General Ledger>Setup>System>Storage

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this region to define the amount of tablespace dedicated various objects in your database.

<Storage Parameters>

Object:Type Name Tablespace

Extent:Initial (KB)

Next (KB) MaximumProcentIncrease

ProcentFree Description

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Setup General Ledger System Controls/Define: Concurrent Program Controls

General Ledger>Setup>System>Control

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this region to define the Concurrent Program Controls for your setup related to your accounting Flexfield.

<Concurrent Program Control>

Control Segment

Number of Accounts in Memory

Number of Journal Lines to Process at Once

Archive Journal Import Data

Rollback Segment

Applicable Programs

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Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date

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