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transcript
CHANGE CATALYST
THE GRC INSTITUTE’S 19TH ANNUAL CONFERENCE
GOVERNANCE • RISK • COMPLIANCE
C O N F E R E N C E28–30 OCT 2015 • MELBOURNE CROWN CONFERENCE CENTRE
SPONSORSHIP PROSPECTUS
2 2015 GRC CONFERENCE: CHANGE CATALYST
CHANGE CATALYST
2015 GRC CONFERENCE: CHANGE CATALYST 3
THE EVENT 4
PROGRAM OVERVIEW 5
EXHIBITION HALL 6
GRC2014 DELEGATE PROFILES 6
BY COMPANY NAME 7
BY JOB TITLE 7
BY SECTOR (BROAD) 7
BY GEOGRAPHY 7
FINANCIAL SERVICES BREAKDOWN 8
GRC INSTITUTE MEMBERSHIP BREAKDOWN 9
2014 EXHIBITORS & SPONSORS 10
NETWORKING 12
MARKETING & PROMOTION 11
GRC SPONSORSHIP OPPORTUNITIES 13
CONFERENCE BRANDING 13
NETWORKING BRANDING 13
EXHIBITION & OTHER 13
ADVERTISING OPPORTUNITIES 14
COMPLEMENTARY MARKETING OPPORTUNITIES 15
SPONSORSHIP DETAILS 15
SPEAKER’S LOUNGE SPONSOR 16
PLATINUM, GOLD, SILVER & BRONZE SPONSORS 17
EXHIBITOR 18
CLIENT PASSES 19
GRCI 18TH ANNUAL AWARDS DINNER SPONSOR 20
WELCOME RECEPTION SPONSOR 21
CCP ALUMNI BREAKFAST SPONSOR 22
COMPLIANCE PROFESSIONAL /TEAM OF THE YEAR SPONSOR 23
RISK PROFESSIONAL/ TEAM OF THE YEAR SPONSOR 24
SPONSORSHIP APPLICATION FORM 25
SPONSORSHIP DETAILS 26
GRC MEMORANDUM OF UNDERSTANDING 27
CONTENTS
4 2015 GRC CONFERENCE: CHANGE CATALYST
The GRC2015 conference program will again feature inspirational leaders exploring topics across the change management spectrum at an organisational and individual level. The feature of our conference is upon the focus of practical insights from senior practitioners in governance, risk and compliance. Having developed a strong reputation for excellent value and quality gained over three consecutive years of strong programming and competitive pass rates under $2000, GRC2015 is likely to attract 350 delegates from a broad range of business sectors both from Australia and overseas.
Traditionally, the conference has been the focal gathering point for GRCI members who take the opportunity for networking and professional development seriously and as always, the conference will provide ample opportunity for commercial partners to consolidate the GRC marketplace. Sponsor packages can be designed to meet your corporate objectives in consultation and our team will work with you to ensure the features and benefits we offer compliment your sales and marketing objectives. Exhibition and sponsorship of our conference will help you:
• Strengthen, enhance and reinforce your brand in a forum that encourages interaction
• Initiate, build and develop business relationships
• Engage with clients in a relaxed atmosphere
• Ensure direct impact and recognition by providing opportunities for pre and post Conference marketing
• Increase B2B and B2C networking opportunities
• Improve customers’ knowledge of brand, products or services
• Leverage existing key customer relationships and strengthen ties
The GRC Institute is in touch with over 6000 engaged professionals on a regular basis, making the association one of the most effective ways for businesses to market directly to engaged members.
THE EVENT
2015 GRC CONFERENCE: CHANGE CATALYST 5
DAY 1 WEDNESDAY 28TH OCTOBER DAY 2 TUESDAY 29TH OCTOBER DAY 3 FRIDAY 30TH OCTOBER
PROGRAM OVERVIEW
WORKSHOPS
MORNING TEA
WORKSHOPS
LUNCH
WORKSHOPS
AFTERNOON TEA
GRCI AGM
WELCOME RECEPTION
PLENARY
MORNING TEA
PLENARY
LUNCH
WORKSHOPS
AFTERNOON TEA
PLENARY
19TH ANNUAL AWARDS DINNER
GRCI CCP ALUMNI BREAKFAST
PLENARY
MORNING TEA
PLENARY
LUNCH
WORKSHOPS
AFTERNOON TEA - EXHIBITOR PRIZES
DRAWS, CLOSE/FAREWELL
6 2015 GRC CONFERENCE: CHANGE CATALYST
The exhibition hall will showcase a range of over 25 organisations. To create an area of engagement and activity for our exhibitors, GRCI will once again create a central feature Speaker’s Lounge where delegates, sponsors and exhibitors will have the chance to relax and meet keynote speakers following their talks during morning tea, lunch and afternoon tea. The Welcome Reception, lunch, morning and afternoon teas will all be held within the exhibition hall to maximize the time delegates are in front of exhibition booths.
EXHIBITION HALL
GRC2014 DELEGATE PROFILE
GRC2014 DELEGATE PROFILE
BY JOB TITLE
BREAKDOWN BY SECTOR (BROAD)
JOB BY TITLE
2015 GRC CONFERENCE: CHANGE CATALYST 7
GRC2014 DELEGATE PROFILE
BY JOB TITLE
BREAKDOWN BY SECTOR (BROAD)
BREAKDOWN BY SECTOR (BROAD)
FINANCIAL SERVICES BREAKDOWN
BY GEOGRAPHY
The majority of GRC2014 delegates were from Australia though 11% of our delegates were from overseas representing Singapore, Hong Kong, New Zealand and Zimbabwe.
BY GEOGRAPHY
The majority of GRC2014 delegates were from Australia though 11% of our delegates were from overseas representing Singapore, Hong Kong, New Zealand and Zimbabwe.
FINANCIAL SERVICES BREAKDOWN
BY GEOGRAPHY
The majority of GRC2014 delegates were from Australia though 11% of our delegates were from overseas representing Singapore, Hong Kong, New Zealand and Zimbabwe.
FINANCIAL SERVICES BREAKDOWN
FINANCIAL SERVICES BREAKDOWN
BY GEOGRAPHY
The majority of GRC2014 delegates were from Australia though 11% of our delegates were from overseas representing Singapore, Hong Kong, New Zealand and Zimbabwe.
FINANCIAL SERVICES BREAKDOWN
BY GEOGRAPHY
The majority of GRC2014 delegates were from Australia though 11% of our delegates were from overseas representing Singapore, Hong Kong, New Zealand and Zimbabwe.
GRC2014 DELEGATE PROFILE
BY JOB TITLE
BREAKDOWN BY SECTOR (BROAD)
8 2015 GRC CONFERENCE: CHANGE CATALYST
1Aim GmbH7-Eleven Stores Pty LtdAdvance ProfitPlanAGL Energy LimitedAIA AustraliaAIA Australia LimitedAmal enterprises Pty LtdAMPAMP Financial ServicesAMP Services LimitedAnglican Diocese of
MelbourneANZANZ— Institutional &
International BankingAPRAAshurstASICAssociation for Data-
Driven Marketing and Advertising
ASXATCO Australia Services
Pty LtdATOAUSCOAL SuperannuationAUSOM GRC SolutionsAustbrokers Holdings LtdAUSTRACAustralia PostAustralian Securities and
Investments CommissionAustralian SharePoint
Professionals Pty LtdBank of SydneyBendigo & Adelaide BankBennelong Funds
ManagementBespoke Corporate Services
Pty LtdBlueScope Steel BNP ParibasBNP Paribas Investment
PartnersBNP Paribas Security
ServicesBoardVantageBrisbane Airport CorporationBT Financial GroupBT Investment ManagementCapricorn Society LimitedCBACBHS Health FundCBZ Holdings LimtedCerberus Special RisksCGU InsuranceChallenger Limited
Citrix Systems IncClayton UtzClayton Utz SolicitorsCommonwealth BankCommonwealth Bank of
AustraliaCompact — Compliance
TrainingCompliance InsiderComplihrComSuperConfidence ConsultingCook MedicalCorporate ScorecardCromwellCURACuscalDeakin UniversityDellDeutsche Bank AGDilanchian Lawyers &
ConsultantsDiligent BoardbooksDiligent BroadbooksEconomic Regulation
AuthorityEndeavour EnergyEnergy SuperEnergyAustraliaExport Finance and
Insurance CorporationEYFACSFenner Dunlop Australia
Pty LtdFifth Floor Selborne
ChambersFinancial Services
Compliance AustraliaFirst State SuperFirst State Super Financial
ServicesGE CapitalGolden Equator Consulting
Pty LtdGrant ThorntonGRC Essentials Pty LtdGRC InstituteGRC SolutionsGRCIGuild GroupHands Across the WaterHeart FoundationHeritage Bank LimitedHewlett-Packard AustraliaHoliday ConceptsHolman WebbHolman Webb Lawyers HOSTPLUSHydro TasmaniaIAGIAG IBMIKEA Pty Ltd
IMSIncept LabsInformation Integrity
Solutions Pty LtdING DirectInternational Committee of
the Red CrossInternational Remittance
Pty LtdJurlique International Pty LtdKaringalKen Cameron & Associates
Pty LtdKmart Tyre and Auto ServiceKPMGLa Trobe FinancialLend LeaseLexisNexisMacquarieMacquarie TelecomMacquarie UniversityMaple-Brown Abbott LimitedMatsue Pty LimitedMBC GLOBAL PTY LTDMeredith ConnellMetLife InsuranceMetLife Insurance Ltd.MirvacMomentum EnergyMorningstar Australasia
Pty LtdMSS SecuritymyCaRMSNational Australia Bank
LimitedNeill Buck and Associates
Pty LimitedNet DimensionsNew Zealand PostNew Zealand Post GroupNorthern Sydney Institute
TAFE NSWNSW Department of Family
and Community ServicesNSW Trade & InvestmentP&P Global Expansion
ServicesPitcher Partners Investment
Services Pty LtdPowerlinkPrincipal Global InvestorsProtechtQED Risk ServicesQICQueensland Airports LtdRAC WARaeside ConsultingReserve Bank of AustraliaRetiredRHB Banking GroupRISQRISQ GroupRITEJACRSARSL CareSA Health
SafetracSAI GlobalSchiavello Group of
CompaniesSendat ConsultingSnowy HydroSportsbet.com.auSt. Catherine’s SchoolState Super Financial
ServicesSuncorpSuncorp BankSuncorp GroupSuper Retail GroupSwinburne UniversitySydney TrainsTabCorpTabcorp HoldingsTabcorp Holdings LtdTatts GroupThe Community Mutual
GroupThe Red Flag GroupThe Red Flag Group LimitedThe Royal Automobile Club
of WAThe Salvation ArmyThomson ReutersTIOToyota FinanceToyota Finance Australia
LimitedTP3Trade MeTrade Me LtdTransport for NSWTWU SuperUCA Funds ManagementUnimutualUnisuperUniversity of Sydney
Business SchoolUniversity of Western
SydneyUniversity of Wollongong VicSuperVolkswagen Financial
ServicesWagga Wagga City CouncilWarakirri Asset Management
Pty LtdWater Services Sector
GroupWesfarmers InsuranceWestern PowerWestern Union Business
SolutionsWestforce Credit UnionWestpacWinning America’s Cup
TeamWolters KluwerWolters Kluwer Wolters Kluwer — TeamMateWynyard GroupZurich
GRC2014 DELEGATE PROFILEBY COMPANY NAME
2015 GRC CONFERENCE: CHANGE CATALYST 9
This year, marketing and communications will go out to all GRC Institute subscribers and members. Below is a breakdown of our membership according to our 2015 membership survey:
GRC INSTITUTE MEMBERSHIP BREAKDOWN
GRC INSTITUTE MEMBERSHIP BREAKDOWN
This year, marketing and communications will go out to all GRC Institute subscribers and members. Below is a breakdown of our membership according to our 2015 membership survey:
BY YEARS EXPERIENCE
BY
Position
POSITION
GRC INSTITUTE MEMBERSHIP BREAKDOWN
This year, marketing and communications will go out to all GRC Institute subscribers and members. Below is a breakdown of our membership according to our 2015 membership survey:
BY YEARS EXPERIENCE
BY
Position
FINANCIAL SERVICES BREAKDOWN
GRC INSTITUTE MEMBERSHIP BREAKDOWN
This year, marketing and communications will go out to all GRC Institute subscribers and members. Below is a breakdown of our membership according to our 2015 membership survey:
BY YEARS EXPERIENCE
BY
Position
10 2015 GRC CONFERENCE: CHANGE CATALYST
COMPANIES THAT EXHIBITED & SPONSORED IN 2014Based on previous years’ attendance, a majority of exhibitors will be GRC technology solution providers with a blend of content providers, consultants, media and education partners. Please find below a list of exhibitors from GRC2014:
BoardVantageCompliance InsiderCuraDiligent BoardbooksGRC Solutions IBM OpenPages GRC LexisNexismyCaRMSNetDimensionsProtechtRiskwizardRSASafetracSAI GlobalSwinburne UniversityThompson Reuters AccelusWolters KluwerWynyard Group
2015 GRC CONFERENCE: CHANGE CATALYST 11
MARKETING & PROMOTIONGRC2015 will be promoted through a variety of channels to give sponsors and exhibitors the maximum amount of exposure to both membership bases and the wider governance, risk and compliance communities. Leveraging our existing channels and partnerships for all marketing and communications activities, sponsors and exhibitors will receive pre and post-event coverage via the following activities:
DIRECT MAIL: Information will be sent to GRCI members six months prior to the Conference, followed by a further mail out to over 7,000 contacts of the full Conference program.
E-MARKETING: Periodic dedicated emails will be sent to all members, guests and past delegates to promote the event (approx. 5,500 contacts).
WEBSITE: The GRC2015 Conference will be promoted via the event website:www.grcconference.com.au as well as our membership website: www.thegrcinstitute.org
SOCIAL MEDIA: GRCI will make announcements on LinkedIn and Twitter as part of sponsorship packages
APP: The Conference app will be launched approximately one month before the event and will act as a pre-show and conference guide. Those without smartphones are still able to access the information via the web-based app.
EDITORIAL: GRCI’s monthly GRC Professional Magazine will feature pre-event interviews and post-event coverage of the conference. Media partners will also cover the event and provide
ADVERTISING: Advertisements will be run in GRC Professional e-news and other relevant industry publications and e-newsletters
PR AND MEDIA: GRC2015 will be promoted through a range of media channels, and will be covered by journalists within the Governance, Risk and Compliance industry Exhibitions and external events: Promotion of the conference will take place at key national and international events attended GRCI
TELEMARKETING: GRCI engages in a targeted telemarketing campaign in the lead-up to the Conference
POST-EVENT MAGAZINE: Delegates receive a post-conference magazine written by full-time journalists who attend the event through a media partnership. This magazine received over 600 unique downloads following its release last year. Copies of last year’s post Conference magazine are available upon request.
12 2015 GRC CONFERENCE: CHANGE CATALYST
NETWORKINGWELCOME RECEPTION
The Welcome Reception on Wednesday 28 October is open to all delegates and is included in the full time delegate registration fee. The reception is held onsite at the Crown Complex. This will be a major cocktail networking function which will be the official opening for the event and is available for sponsorship. Exhibitors and sponsors with booths will bump-in during the day be ready to welcome delegates in the evening.
19TH ANNUAL AWARDS DINNER
The Awards Dinner on Thursday 30 October gives delegates and the wider GRC community an opportunity to socialize and celebrate the GRC profession as well as achievements made by their peers in style. The themed dinner is included in each full time registration fee and is a prestigious evening for GRCI members who will be recognised for their contribution to the industry on the evening with an Awards ceremony held as part of the gala dinner.
DAILY REFRESHMENTS AND LUNCHES
Morning tea, lunch and afternoon tea will be held in the industry exhibition hall with buffet-style meals encouraging delegates to visit exhibitors while relaxing between breaks. These times are excellent for networking and are included in full time registration fees.
GRC2015 SPONSORSHIP OPPORTUNITIES CONFERENCE BRANDING
PLATINUM (EXCLUSIVE)$50,000
SPEAKER’S LOUNGE (EXCLUSIVE)$25,000
GOLD (2 AVAILABLE)$35,000
SILVER (3 AVAILABLE) $20,000
BRONZE (4 AVAILABLE) $11,000
NETWORK BRANDING
GRCI 19TH ANNUAL AWARDS DINNER (EXCLUSIVE) $22,000
WELCOME RECEPTION SPONSOR (EXCLUSIVE) $15,000
CCP & CRP ALUMNI BREAKFAST SPONSOR (EXCLUSIVE) $10,000
EXHIBITION
EXHIBITOR BOOTH $5,500
+ SATCHEL INSERT $770
+ FLYER DROP IN PLENARY SESSION $1,500
+ FLYER DROP IN BREAKOUT SESSIONS $1,000
OTHER
SATCHEL SPONSOR $8,800
COFFEE CART SPONSOR (EXCLUSIVE) POA
IN-BOOTH RECHARGE STATION (2 AVAILABLE) $3,300
RISK MANAGER/TEAM OF THE YEAR AWARD $ 0,000
COMPLIANCE TEAM/MANAGER OF THE YEAR AWARD $10,000
THEMED AFTERNOON TEA – DAY 1* $3,000
MEDIA PARTNER POA
* This will be coordinated with the last presentation immediately before afternoon tea to maximize the impact of this sponsorship.
2015 GRC CONFERENCE: CHANGE CATALYST 13
14 2015 GRC CONFERENCE: CHANGE CATALYST
ADVERTISING OPPORTUNITIESCONFERENCE APP
ROLLING BANNER AD WITH LINK TO URL $660
REGISTRATION BROCHURE
The registration brochure is a full-colour A4 printed booklet posted to over 7,000 contacts three months
before the conference. The registration brochure outlines the conference program, networking events and
highlights sponsors and exhibitors.
BACK COVER FULL PAGE ADVERTISEMENT $4,400
INSIDE FRONT OR BACK COVER FULL PAGE ADVERTISEMENT $4,000
FULL PAGE ADVERTISEMENT (RHS) $3,500
HALF PAGE ADVERTISEMENT $2,500
QUARTER PAGE ADVERTISEMENT $1,250
SATCHEL INSERT $770
GRC PROFESSIONAL MAGAZINE
The GRC Professional Magazine is the Institute’s quarterly publication posted to over 5,000 subscribers.
Edition 3 will be published in August 2015 in the lead-up to the conference, and the final Edition 4 will be
launched at the conference in October. All booked print advertisements also include a rectangle ad in an
edition of the monthly E-news or on the homepage of our website.
BACK COVER FULL PAGE ADVERTISEMENT BOOKED
INSIDE FRONT OR BACK COVER FULL PAGE ADVERTISEMENT $4,000
FULL PAGE ADVERTISEMENT (RHS) $3,550
HALF PAGE ADVERTISEMENT $2,600
QUARTER PAGE ADVERTISEMENT $1,900
2015 GRC CONFERENCE: CHANGE CATALYST 15
COMPLIMENTARY MARKETING OPPORTUNITIESTo help you maintain consistent branding throughout the year and in the lead up to the conference, you may
like to consider the following content-driven marketing campaigns to support your conference sponsorship.
GRC PROFESSIONAL MAGAZINE ADVERTORIAL
DOUBLE PAGE FEATURE ON TOPIC OF YOUR CHOICE $9,500
• Includes a dedicated co-branded eDM to 5,500 people
• GRCI double page feature with in-house team to write and design
• Including interviews
TECHNOLOGY SHOWCASE FEATURE – DOUBLE PAGE SPREAD $9,500
• Includes a dedicated co-branded eDM to 5,500 people
• GRCI editorial with in-house team to write and design
• Including interviews
SPONSORED COLUMN IN FINANCIAL CRIMES EACH ISSUE $2,500
• ½ page approx. 400 words
SPONSORED COLUMN IN FINANCIAL CRIMES $1,862
ONLINE ADVERTISING
BANNER AD IN E-NEWS EDITION $500
BANNER AD ON WEBSITE FOR ONE MONTH $550
16 2015 GRC CONFERENCE: CHANGE CATALYST
SPONSOR PACKAGE DETAILS
PRE CONFERENCE
• Access to speakers prior to the conference date for interviews*
• 50 complimentary client passes to attend the exhibitor hall
• Branding on all pre-marketing material online and print
WEBSITE:• Logo and hyperlink on sponsor
acknowledgement page
• Acknowledgement on all publicity associated with the event/item including national advertising and press releases
• Additional conference tickets at membership prices
CONFERENCE
EXHIBITION SPACE:• 24sqm space including lounge, TV and coffee
table in prominent position. Additional furniture and branding at Sponsor’s cost
SOCIAL MEDIA:• Tweets during conference — #GRC2015
Meet America’s Cup victorious skipper @JohnBertram at the @Sponsor speaker’s lounge @HiltonSydney etc
CONFERENCE APP:• Business profile on app
CONFERENCE HANDBOOK:• Logo inside handbook with promotional
paragraph inside
SESSIONS:• Verbal acknowledgement by chair to visit the
speakers lounge following each plenary session*
PASSES:• 6 x full time passes• Delegate listing pre and post-event subject to
privacy law provisions
SATCHEL: • Satchel Insert (A4 size)• Gift in Satchel bag (at sponsor’s expense)
SPEAKER’S LOUNGE (EXCLUSIVE)
POST CONFERENCE
• Access to conference photos to leverage your participation
2015 GRC CONFERENCE: CHANGE CATALYST 17
PRE CONFERENCE PRE CONFERENCE PRE CONFERENCE PRE CONFERENCEREGISTRATION BROCHURE: REGISTRATION BROCHURE: REGISTRATION BROCHURE: REGISTRATION BROCHURE:
Logo on front page and inside registration brochure Logo inside registration brochure Logo inside registration brochure Logo inside registration brochure
Full page back cover advertisement in registration brochure
Full page inside back or front cover advertisement in registration brochure
HTMLS: HTMLS: HTMLS: HTMLS:
Opportunity to contact delegates pre-event in one HTML mailout
Opportunity to contract delegates pre-event in one HTML mailout
Logo acknowledgements on all eDMs (10 minimum) in the lead-up to the Conference
Logo acknowledgements on all eDMs (10 minimum) in the lead-up to the Conference
Logo acknowledgements on all eDMs (10 minimum) in the lead-up to the Conference
Logo acknowledgements on all eDMs (10 minimum) in the lead-up to the Conference
SOCIAL MEDIA: SOCIAL MEDIA: SOCIAL MEDIA: SOCIAL MEDIA:
Tweets as needed updating followers on campaigns /photos in preparation for the Conference
Tweets as needed updating followers on campaigns /photos in preparation for the Conference
Tweets as needed updating followers on campaigns /photos in preparation for the Conference
Tweets as needed updating followers on campaigns /photos in preparation for the Conference
Twitter handle featured on mobile phone app and website
Twitter handle featured on mobile phone app and website
Twitter handle featured on mobile phone app and website
Twitter handle featured on mobile phone app and website
Links to your social media profiles from email campaigns
Links to your social media profiles from email campaigns
Links to your social media profiles from email campaigns
Links to your social media profiles from email campaigns
WEBSITE: WEBSITE: WEBSITE: WEBSITE:
Logo and hyperlink at top of conference webpage Logo and hyperlink at top of conference webpage Logo and hyperlink on conference webpage Logo and hyperlink on conference webpage
Acknowledgement on all publicity associated with the event/item including national advertising and press releases
Acknowledgement on all publicity associated with the event/item including national advertising and press releases
Acknowledgement on all publicity associated with the event/item including national advertising and press releases
Acknowledgement on all publicity associated with the event/item including national advertising and press releases
Permission to use endorsement phrase in emails and website until 31 March 2015 Platinum Partner of GRC2015 Conference Asia Pacific
Permission to use endorsement phrase in emails and website until 31 March 2015 Gold Partner of GRC2015 Conference Asia Pacific
Permission to use endorsement phrase in emails and website until 31 March 2015 Silver Partner of GRC2015 Conference Asia Pacific
Permission to use endorsement phrase in emails and website until 31 March 2015 Bronze Partner of GRC2015 Conference Asia Pacific
Additional conference tickets at membership prices Additional conference tickets at membership prices Additional conference tickets at membership prices Additional conference tickets at membership prices
CONFERENCE CONFERENCE CONFERENCE CONFERENCE
CONFERENCE APP: CONFERENCE APP: CONFERENCE APP: CONFERENCE APP:
Business profile on app Business profile on app Business profile on app Business profile on app
Ad on conference app Ad on conference app Ad on conference app Ad on conference app
CONFERENCE HANDBOOK: CONFERENCE HANDBOOK: CONFERENCE HANDBOOK: CONFERENCE HANDBOOK:
Logo on front page and inside handbook with promotional paragraph inside
Logo inside handbook with promotional paragraph inside
Logo inside handbook with promotional paragraph inside
Logo inside handbook with promotional paragraph inside
Full page back cover advertisement in conference handbook
Full page inside back or inside front cover advertisement in conference handbook
Half page ad in conference handbook
EXHIBITION SPACE : EXHIBITION SPACE : EXHIBITION SPACE : EXHIBITION SPACE :
36 sqm booth or space for purpose-built stand 18 sqm booth or space for purpose-built stand 9 sqm booth or space for purpose built stand 9 sqm booth or space for purpose built stand
SESSIONS: SESSIONS: SESSIONS: SESSIONS:
Verbal and visual acknowledgement during opening and closing of each day’s proceedings
Verbal and visual acknowledgement during opening and closing of each day’s proceedings
Logo on all holding slides
Prize draw promotion Prize draw promotion Prize draw promotion Prize draw promotion
PASSES: PASSES: PASSES: PASSES:
8 x fulltime passes including social sessions 6 x fulltime passes including social sessions 4 x fulltime passes including social sessions 3 x fulltime passes including social sessions
Up to 40 free Client Passes to give away Up to 30 free Client Passes to give away Up to 20 free Client Passes to give away Up to 15 free Client Passes to give away
Delegate listing pre and post-event subject to privacy law provisions
Delegate listing pre and post-event subject to privacy law provisions
Delegate listing pre and post-event subject to privacy law provisions
Delegate listing pre and post-event subject to privacy law provisions
SATCHEL: SATCHEL: SATCHEL: SATCHEL:
Satchel Insert (A4 size) Satchel Insert (A4 size) Satchel Insert (A4 size) Satchel Insert (A4 size)
Gift in Satchel bag (at sponsor’s expense) Gift in Satchel bag (at sponsor’s expense)
POST CONFERENCE POST CONFERENCE POST CONFERENCE POST CONFERENCE
Access to conference photos to leverage your participation
Access to conference photos to leverage your participation
Access to conference photos to leverage your participation
Access to conference photos to leverage your participation
One promotional HTML to all attendees following the conference
One promotional HTML to all attendees following the conference
PLATINUM (EXCLUSIVE)
GOLD (2 AVAILABLE)
SILVER (3 AVAILABLE)
BRONZE (4 AVAILABLE)
18 2015 GRC CONFERENCE: CHANGE CATALYST
EXHIBITORThe exhibition space at GRC2015 provides the opportunity for organisations to showcase products and
services in front of existing clients, senior GRC professionals as well as consultants, business owners and
decision makers. The Conference timetable provides multiple opportunities for sponsors and exhibitors to
engage with delegates. Morning teas, afternoon teas and lunches will be held in the exhibition space in
order to ensure maximum exposure of your brand. Additionally, the Welcome Reception on
Wednesday 29 October will highlight exhibitors by bringing delegates into the exhibition hall.
INCLUSIONS:
• Modular stand set up (3m wide x 3m deep)
• 2 x full passes to the conference (includes full access to conference sessions and all social functions)
• Carpeted floor space
• Back and side walls
• Exhibitor name on fascia panel
• Two spotlights
• One power point
• One promotional email to 6,500 contacts four weeks prior to conference highlighting exhibitors at the
Conference
• Listing in exhibitor directory in conference handbook distributed to all delegates at event
• Business profile on Conference App available to delegates prior to Conference
• Delegate list post-conference includes name, title, organisation and location
• Up to 10 free client passes to use at your disposal
ADDITIONAL
• + Exhibitor Hall Pass (access to exhibition area only) $30 per day, per person
• + Satchel Insert (unlimited) $550
• + Flyer drop in plenary session (6 only) $1,500
• + Flyer drop in breakout sessions (10 only) $1,000
2015 GRC CONFERENCE: CHANGE CATALYST 19
CLIENT PASSESClient Passes have been introduced to help exhibitors and sponsors make the most of their conference
participation. Client Passes are free passes to the exhibitor hall which you can use as an opportunity to nurture
new or develop existing relationships with clients and prospects. Use the opportunity to schedule a product
demonstration, sales meeting or catch-up while delegates are in session and your sales team is on site.
HOW THE CLIENT PASS WORKS
• Issue a personal invitation to your prospect or client database to visit you at your stand anytime while the conference is happening (please keep in mind that the ideal times to invite your clients for a sales presentation will be in between morning tea and lunch breaks while the delegates are in conference and the exhibitor area is clear of catering distractions)
• Take RSVPs from your clients and prospects and email their full name, position title, organisation and email address to admin@thegrcinstitute.org so we can provide a pass for your guests
• Your guest will be able to pick up their pass from the registration desk at the Sydney Hilton Hotel from 8.00am Thursday 30 October and access the exhibitor hall
• To take full advantage of this opportunity, it is recommended that you plan the launch of any communications or invitations to your database from Monday 15 September to give your guests plenty of time to consider their attendance
• Your guest will only be able to access the exhibition hall if they have a valid pass
• Please provide your final list of RSVPs by Friday 17 October
• The Client Pass will only be valid for Thursday 30 and Friday 31 October between the hours of 8.30am and 5.00pm
• Some basic suggested wording for your invitation is below:
Dear Client,
[Company name] will be exhibiting/sponsoring at this year’s GRC2015 Conference attended by over 300 compliance and risk professionals from around the Asia Pacific. During the conference, we will be giving product demonstrations and/or launching our latest product at the event and I would like to extend you a personal invitation to visit us at our booth in the Exhibition Hall on Thursday 30 or Friday 31 October at the Sydney Hilton Hotel between the hours of 8.30am and 5.00pm. If you would like to attend the Asia Pacific’s biggest event for risk and compliance professionals as a delegate, we are able to extend MEMBER RATES of the GRC2015 conference to you and save $830 off the registration rate. Simply contact me or the GRC2015 sales manager via caroline.lee@acigrc.com or phone +61 2 9290 1788 and mention our business name, to register and redeem the offer (for more information, visit www.grcconference.com.au)
20 2015 GRC CONFERENCE: CHANGE CATALYST
GRCI 19TH ANNUAL AWARDS DINNER SPONSORThe 18th Annual Awards Dinner is a prestigious event where leaders of the GRC Industry are formally
recognised. The evening traditionally features a quality dining experience, superb live entertainment and
event. GRCI will run a separate marketing campaign for the dinner in conjunction with the usual publicity given
around the conference, giving the sponsor double the amount of exposure. We will be encouraging members
who are unable to attend the conference to attend this end-of-year function as a way to network and celebrate
achievements made during 2015. This is an excellent opportunity to really push your brand and be associated
with an incredibly memorable evening which delegates will be talking about as the highlight of 2015!
PRE CONFERENCE
SOCIAL MEDIA:• Tweets as needed updating followers on
campaigns /photos in preparation for the Conference
WEBSITE:• Logo and hyperlink on sponsor
acknowledgement page
• Acknowledgement on all publicity associated with the event/item including national advertising and press releases
• Additional conference tickets at membership prices
CONFERENCE
THE EVENT:• Welcome Reception sponsor will receive exclusive
sponsor naming rights for the evening
• 20 complimentary tickets to the event to which you can invite your clients
• Up to 10 free EXHIBITOR passes to give away to clients
• Branding on signage and projection screens throughout the evening
• Acknowledgement by the MC on the evening and opportunity for sponsor to welcome guests
• Option of additional free-standing signage to be displayed at the event
• Option to play 30 second advertisement/video (footage to be provided by sponsor)
CONFERENCE HANDBOOK:• Logo acknowledgement inside handbook with
promotional paragraph inside
EVENT:• Gift to delegates (at sponsor’s expense)
SATCHEL:• Satchel Insert (A4 size)
POST CONFERENCE
• Access to conference photos to leverage your participation
4
GRC2014 Sponsorship Prospectus
The Event
The GRC Institute’s annual conference is the risk and compliance industry’s landmark event. As the Asia Pacific’s pre-eminent body for risk and compliance professionals, the GRC Institute (GRCI) is in touch with over 5,000 professionals via email and over 7,000 via direct mail on a regular basis, making the association one of the most effective ways for businesses to market directly to engaged members.
GRC2014 is GRCI’s 18th annual conference and will be held at the Hilton Hotel, Sydney from Wednesday 29 October to Friday 31 October, finishing with the prestigious GRCI Annual Awards Dinner at Luna Park on Friday evening.
The GRC2014 conference program will feature inspirational leaders from around the world exploring topics from winning strategies, humanitarianism and handling crisis to practical insights from senior practitioners in governance, risk and compliance. Held in Sydney NSW where 30 per cent of our membership is located, coupled with a strong program and a much lower full-pass delegate rate, GRC2014 aims to attract 400 delegates. Traditionally, the conference has been the focal gathering point for GRCI members who take the opportunity for networking and professional development seriously and as always, the conference will provide ample opportunity for commercial partners to consolidate and further penetrate the GRC marketplace.
Sponsor packages can be designed to meet your corporate objectives in consultation with the GRC Institute and our team will work with you to ensure the features and benefits we offer compliment your sales and marketing objectives. Sponsorship will help you:
• Strengthen, enhance and reinforce your brand in a forum that encourages interaction
• Initiate, build and develop business relationships
• Engage with clients in a relaxed atmosphere
• Ensure direct impact and recognition by providing opportunities for pre and post Conference marketing
• Increase B2B and B2C networking opportunities
• Improve customers’ knowledge of brand, products or services
• Leverage existing key customer relationships and strengthen ties
‘The GRC Institute is in touch with over 5,000 professionals via email and over 7,000 via direct mail on a regular basis, making the association one of the most effective ways for businesses to market directly to engaged members
2015 GRC CONFERENCE: CHANGE CATALYST 21
WELCOME RECEPTION SPONSORPrior to the conference opening, all delegates, exhibitors and guests are invited to attend an informal
networking reception over drinks and canapés on Wednesday 28 October. The Sponsor will receive
exclusive acknowledgement rights for the function.
PRE CONFERENCE
SOCIAL MEDIA:• Tweets as needed updating followers on
campaigns /photos in preparation for the Conference
WEBSITE:• Logo and hyperlink on sponsor acknowledgement
page
• Acknowledgement on all publicity associated with the event/item including national advertising and press releases
• Additional conference tickets at membership prices
CONFERENCE
THE EVENT:• Welcome Reception sponsor will receive exclusive
sponsor naming rights for the evening• 20 complimentary tickets to the event to which
you can invite your clients• Up to 10 free EXHIBITOR passes to give away to
clients• Branding on signage and projection screens
throughout the evening • Acknowledgement by the MC on the evening and
opportunity for sponsor to welcome guests• Option of additional free-standing signage to be
displayed at the event • Option to play 30 second advertisement/video
(footage to be provided by sponsor)
CONFERENCE HANDBOOK:• Logo acknowledgement inside handbook with
promotional paragraph inside
EVENT:• Gift to delegates (at sponsor’s expense)
SATCHEL:• Satchel Insert (A4 size)
POST CONFERENCE
• Access to conference photos to leverage your participation
4 5
GRC2014 Registration BrochureGRC2014 Registration Brochure
„““
GRC 2014 Conference ProgramPRE CONFERENCE
1300 - 1400
Exhibitor and Sponsor Reception
With GRCI President Alf Esteban and Sponsorship and Exhibition Manager Caroline Lee• Welcome and thank all sponsors• Introductions• Housekeeping – Wifi, power, breaks etc• Delegate demographics• Introduction service• Getting the most out of your sponsorship
1600 - 1800
First Time Attendee Orientation
With Program Manager Maree Hurley and Sponsorship & Exhibition Manager Caroline Lee
Welcome to GRC2014. If this is your first time attending, we know how overwhelming it can be. We’ve designed a session that will have you working the conference like a pro. You’ll learn the conference format, where sessions are held, how to maximise networking opportunities and the best way to navigate the Exhibition. We’re also going to give you some tips on how to create and keep connections at a conference. After, we’ll depart together for the GRC2014 Welcome Reception where we can put our networking skills into practice.
1800 - 2100
GRC2014 Welcome Reception
Exhibition Hall, Hilton Hotel
DAY ONE
0800 CONFERENCE REGISTRATION
0830 Official Conference WelcomeAlf Esteban, President, GRC Institute
0835 KEYNOTE ADDRESS: Managing BondJohn Bertrand AM, Skipper Australia II, Winner of the America’s Cup, 1983
0920 KEYNOTE ADDRESS: Crisis management lessons: “From the Boxing Day Tsunami to the Bali Bombings”
Peter Bains, former Crisis Team Leader & Founder, Hands Across the Water
1015 MORNING TEA
1045 Crisis Catastrophe Simulation – Taking Control
A major crisis has struck your company. Do you have the right strategy and team
in place to ‘take control’ quickly and mitigate risks? The decisions and steps you take in effectively managing a crisis can have a detrimental impact on your reputation. Moving quickly to manage expectations of internal and external stakeholders is critical.
KPMG is sponsoring an interactive crisis exercise at the GRC Institute conference this year aimed at helping participants understand the dynamics of crisis management and to respond to the associated challenges.
We will turn the Hilton Hotel into a crisis management center, where you will be invited to work in teams each representing a major Australian company facing a serious crisis, responding to the events in real time. Each group will be asked to provide responses to questions relating to a series of events as they develop over the course of the exercise.
Participants will be challenged on:
• assessing the nature of the crisis and its implications;
• determining who needs to be informed about it and when;
• determining the key messages to be conveyed to a range of stakeholders;
• responding to news media and other pressures; minimising adverse impacts on the company; and
• deciding the key steps needed to resolve the crisis in ways that address the needs of all affected parties.
During the debrief session we will reflect on the exercise, compare responses, draw out key learnings, discuss and debate to establish some best practices. KPMG will provide participants with an effective crisis management framework that participants can take back to their own organisations.
„“Loved it. All the speakers were very good, nice mix of topics. More to make us think.”
- Jo-Anne Hayes
Fantastic day. Great range of
approaches, backgrounds and
topics.
- Laura Dolman
1245 LUNCH
1330 Crisis Simulation Debrief
1415 How to get warring countries to respect the international humanitarian laws
Leonard Blazeby, Head of Mission, International Committee of the Red Cross
1500 AUSTRAC: The key focus for 2015
John Schmidt, CEO, AUSTRAC
1545 AFTERNOON TEA
1600 Risk Led Strategy: How the Royal Australian Navy adopted a risk led strategy
Yvonne Butler, Director, Strategy and Governance, The Information Source
Commander John Metzl, Director, Navy Strategy Executive, Navy Strategic Command
1645 Compliance by design: Dell’s Way
Barbara Lichti, Compliance Director, CSMB Asia-Pacific Japan at Dell Australia Pty Limited
Dell is recognized as a 2014 World’s Most Ethical Company by the Ethisphere Institute, an independent center of research promoting best practices in corporate ethics and governance.”
1730 Day one wrap-up and close
DAY TWO
0830 Welcome from Chair
Martin Tolar, Managing Director, GRC Institute
0835 Opportunities for growth through changing demographicsBernard Salt, Social Commentator and Demographer, KPMG
0930 KEYNOTE: How has the role of risk management changed at Westpac? What lies ahead?
Dirk McLiesh, Chief Risk Officer, Westpac
1015 CEO Perspectives on Organisational Resilience: A Research Study
Dr Robert Kay, Executive Director, Incept Labs
1100 MORNING TEA
1130 Concurrent workshopsSee overleaf for full details
1330 LUNCH
GRC Institute Graduation Ceremony
1415 The TradeMe Story: Becoming proactively involved in consumer protection regulation
James Ryan, Liaison Team Leader, TradeMe
1500 Transport for NSW Risk Management Transformation: Integrating capability and performance
Patrick Gallagher, Principal Manager Risk, Transport for New South Wales
1545 AFTERNOON TEA
1615 Adopting a forward-looking risk driven portfolio• Identifying early warning signals• Designing risk stratification frameworks• Appropriate recovery and
preventative risk mitigation• Learnings from real life cases
Brad Walters, Head of Rating Services, Chief Financial and Chief Risk Analyst, Corporate Scorecard
1700 Conference Wrap-Up, GRC2015 TeaserMartin Tolar, Managing Director, GRC Institute
22 2015 GRC CONFERENCE: CHANGE CATALYST
CCP & CRP ALUMNI BREAKFAST SPONSORThe GRC Institute’s most senior practitioners and graduates of our highly regarded Certified Compliance
Professional and Certified Risk Professional program gather annually for breakfast to discuss thought-
leadership topics affecting the profession. As sponsor of this breakfast you will have the opportunity
to spend time with key decision-makers of organisations and speak directly with a select group of
approximately 40 decision makers in an intimate environment.
PRE CONFERENCE
SOCIAL MEDIA:• Tweets as needed updating followers on
campaigns /photos in preparation for the Conference
WEBSITE:• Logo and hyperlink on sponsor acknowledgement
page
• Acknowledgement on all publicity associated with the event/item including national advertising and press releases
OTHER:• The breakfast topic is determined by the
GRCI Board and Alumni, but we would be pleased to take topic suggestions from the sponsor to take to the committee.
CONFERENCE
THE EVENT:• The CCP breakfast sponsor will receive exclusive
sponsor naming rights for the breakfast
• 2 complimentary tickets to the breakfast
• Branding on signage and projection screens throughout the breakfast
• Acknowledgement by the MC
• Opportunity for sponsor to welcome and close the session
• Opportunity to distribute marketing material on table top
• Option of additional free-standing signage to be displayed at the event
CONFERENCE HANDBOOK:• Logo acknowledgement inside handbook with
promotional paragraph inside
POST CONFERENCE
• Access to conference photos to leverage your participation
2015 GRC CONFERENCE: CHANGE CATALYST 23
COMPLIANCE PROFESSIONAL/TEAM OF THE YEAR SPONSORINCLUSIONS:
• Logo acknowledgement inside Conference handbook and on conference website
• Logo and hyperlink to your website from Conference website and GRCI website
• Branding/acknowledgement on any pre-conference marketing material relating to the award
• 2 x sponsor passes to attend the Annual Awards dinner
• Unlimited Job ads on website/e-news from date of contract to 30 June 2016
• Opportunity to present the award to the recipient during the Gala Dinner on Thursday 29 October at the GRC2015 conference dinner
• Verbal acknowledgement by Social Moderator as Award Sponsor
• Visual/ on screen acknowledgement during presentation at Gala Dinner
• Opportunity to use the phrase Sponsor of Compliance Professional of the Year 2015 (or similar) through until June 2016
• Acknowledgement in post-conference marketing and editorial relating to the award and award winner profile
• First right of refusal to sponsor the award in 2016 and beyond
• Branding/written acknowledgment on any materials in award nominations campaigns throughout the year
• Access to conference photos to leverage participation
• Additional conference tickets at membership prices
24 2015 GRC CONFERENCE: CHANGE CATALYST
RISK PROFESSIONAL/TEAM OF THE YEARSPONSORINCLUSIONS:
• Logo acknowledgement inside Conference handbook and on conference website
• Logo and hyperlink to your website from Conference website and GRCI website
• Branding/acknowledgement on any pre-conference marketing material relating to the award
• 2 x sponsor passes to attend the Annual Awards event
• Unlimited Job ads on website/e-news from date of contract to 30 June 2015
• Opportunity to present the award to the recipient during the Gala Dinner on Thursday 29 October at the GRC2015 conference dinner
• Verbal acknowledgement by Social Moderator as Award Sponsor
• Visual/ on screen acknowledgement during presentation at Gala Dinner
• Opportunity to use the phrase Sponsor of Risk Professional of the Year 2015 (or similar) through until June 2016
• Acknowledgement in post-conference marketing and editorial relating to the award and award winner profile
• First right of refusal to sponsor the award in 2016 and beyond
• Branding/written acknowledgment on any materials in award nominations campaigns throughout the year
• Access to conference photos to leverage participation
• Additional conference tickets at membership prices
2015 GRC CONFERENCE: CHANGE CATALYST 25
SPONSORSHIP APPLICATION FORM This form becomes a tax invoice on payment. Please retain a copy for your records. All prices listed are inclusive of GST.
COMPANY DETAILS
COMPANY NAME:
LEGAL ENTITY NAME:
ABN
WEBSITE
OFFICE ADDRESS (PHYSICAL ADDRESS):
SPONSORSHIP CONTACT
Primary contact name:
Position:
Email:
Phone:
Mobile:
Secondary contact name:
Position:
Email:
Phone:
Mobile:
The person listed below will liaise with the GRC Institute in the lead up to the conference. All communication will be sent to the person
listed below. If there is more than one person that will need to receive this information please include their details below.
GOVERNANCE • RISK • COMPLIANCE
26 2015 GRC CONFERENCE: CHANGE CATALYST
SPONSORSHIP PACKAGECONFERENCE PACKAGE Please select your sponsorship package below:
PLATINUM (EXCLUSIVE)$50,000
+ PLEASE SELECT A NETWORKING PACKAGE FROM BELOW
SPEAKER’S LOUNGE (EXCLUSIVE)$25,000
GOLD (2 AVAILABLE)$35,000
SILVER (3 AVAILABLE) $20,000
BRONZE (4 AVAILABLE) $11,000
NETWORKING PACKAGE
GRCI 19th Annual Awards
Dinner (Exclusive) $22,000
Welcome Reception
Sponsor (Exclusive) $15,000
CCP & CRP Alumni Breakfast
Sponsor (Exclusive) $10,000
EXHIBITION PACKAGE
Exhibitor booth $5,500
+ Satchel Insert (unlimited) $770
+ Flyer drop in plenary
session (6 only) $1,500
+ Flyer drop in breakout
sessions (10 only) $1,000
OTHER
Satchel Sponsor $8,800
In-booth Recharge Station
(2 available) $3,300
Themed Afternoon Teas
– Day 1 $3,000
Risk Manager/Team of
the Year Award $10,000
Compliance Team/Manager
of the Year Award $10,000
This form becomes a tax invoice on payment. Please retain a copy for your records. All prices listed are inclusive of GST.
PAYMENT DETAILS
TOTAL PACKAGE INCLUDING GST (AMOUNT PAYABLE):
CREDIT CARD NUMBER:
EXPIRY:
/
CCV:
CARDHOLDER NAME:
SIGNATURE:
If you would prefer EFT please find details below:Reference: ‘Your company name’ Account Name: GRCI Bank: Westpac BSB 032-044 A/C No. 769854
Note: Booth placement is assigned on a first-come first-serve basis. A minimum 50% deposit for exhibitor booths or 20% for sponsorships must be received before confirmation of a space in the exhibitor hall.
Credit card payments attract a 3% merchant fee.
Completed forms can be returned via fax
on +61 2 9262 3311 or
email: martin.tolar@thegrcinstitute.org
or mail to GRCI, GPO Box 4117 Sydney NSW 2001
2015 GRC CONFERENCE: CHANGE CATALYST 27
GRC2015 MEMORANDUM OF AGREEMENT This agreement is hereby agreed upon and entered into on
Date:
by the following parties:
GRC Institute (ABN 42 862 119 377) Level 1,
50 Clarence Street Sydney 2001 (“GRCI”), and
(“the sponsor”)
Company address:
ABN:
The parties (being GRCI and the sponsor) hereby agree as follows:
1. Payment
1.1 Payment of sponsorship or exhibition fees must be received by
the due dates outlined below. All prices are in Australian dollars
and include GST. Sponsorship and exhibition entitlements,
including allocation of booths (allocated in order of sponsorship
level then to exhibitors) will not be received until a minimum
50% deposit has been paid.
1.2 A 50% deposit within 14 days of signing the agreement will
secure/confirm sponsorship or exhibition at the GRC2015
conference. The balance is payable within 30 days of signing
the agreement. Should payment not be received within the
timeframes outlined, GRCI reserve the right to terminate the
agreement and remove branding until payment is received.
1.3 It is our policy to recover the following merchant/ credit card
transaction fees should payment need to be made by credit
card. However, there are multiple alternate options available
for payment to avoid incurring these extra charges:
•VisaandMastercard:2%
•Diners:4%
•AMEX:4.5%
2.0 General
2.1 Event details may change without notice. Please refer to the
event website for the latest information.
3.0 Staff onsite
3.1 All exhibition staff must be registered using the relevant form
i.e. complimentary exhibitor registration, or by purchasing
additional exhibitor staff registrations.
4.0 Print entitlements
4.1 Logos and/or company names will be reproduced in the
event full colour. All logos must be at least 300 DPI at 100%
in EPS (preferred for print) and JPEG (preferred for website)
format.
5.0 Sponsor notes
5.1 If the sponsor is entitled to host an endorsed private function,
the sponsor does so at their own expense at a time/date the
conference committee approves.
28 2015 GRC CONFERENCE: CHANGE CATALYST
6.0 Exhibitor notes
6.1 The sponsor may not assign, share, sub-let, or grant licences
for the whole or part of the booth without our prior approval.
6.2 GRCI reserve the right to ask the sponsor to remove any
display items deemed as unacceptable.
6.3 The sponsor must conduct business only from within the
confines of the booth. The sponsor may not tout, or place
any material, outside the booth/space causing obstruction of
the aisles.
6.4 The sponsor will be responsible for any reasonable costs of
repairing the booth or premises should the sponsor paint,
mark or damage any fixtures or fabric.
6.5 Food, beverage or prohibited items are not permitted at the
event unless prior arrangements are made with GRCI.
6.6 Any supplier the sponsor use on site must conform to the
venue’s OH&S, insurance and other regulations.
6.7 The sponsor are solely responsible for any physical loss or
damage to the sponsor own property.
6.8 The sponsor must hold a current broad form liability insurance
policy for a minimum of AUD$10,000,000. Please forward the
name of the sponsor insurer, the sponsor policy number and
its renewal date to us at least four weeks prior. Entry to the
venue will be denied if the sponsor have not provided this
information. If the sponsor are unable to organise insurance
cover as required, please contact the organisers to discuss
options.
7.0 Other
7.1 Placement and size of logos on all conference collateral,
the website and signage will be at the discretion of the GRC
conference committee.
7.2 The size and content of all satchel inserts will be approved
by the GRC conference committee.
7.3 Sponsors agree to meet time frames and specifications
for all promotional opportunities being provided for the
conference. Failure to meet deadlines will result in forfeiture
of benefit.
8.0 Privacy statement
8.1 The sponsor name and contact information, including
electronic address, may be used by parties directly related to
the event such as the organisers and approved stakeholders,
for relevant purposes such as promotion, networking, and
administration of this, and future events of this type. If the
sponsor does not consent, please advise us.
8.2 In addition, the sponsor name, organisation and country/
state of origin may be published on the delegate list which is
provided to delegates, exhibitors and sponsors at the event.
If the sponsor does not wish to have details included in this
list, please contact us.
9.0 Term and termination
The initial term of the agreement will commence once the
agreement has been signed unless terminated as provided as
follows:
• By either party with immediate effect if the other party
is in material breach and said breach is not remedied
within 30 days of notification of cause of breach
• By either party at its sole discretion following the first
six months of the initial term with 30 days notification of
cause of termination, or
• By either party within 30 days if the other party fails to
support and participate in the project as required by
the activities and milestones and does not resume such
support and participation within 15 days from the date
of notification
9.1 Cancellation
9.1.1 The sponsor must notify GRCI of any intention to cancel
sponsorship in writing.
9.1.2 Cancellations made before 29th September 2015 will forfeit
the 50% deposit amount.
9.1.3 Any cancellation made on or after the 29th September will
forfeit the total amount.
9.1.4 Non-payment of amounts due does not cancel the sponsor’s
contractual obligations to GRCI.
9.2 Effect of Termination
9.2.1 GRCI will agree to remove any references to the supporter
from materials or communications relating to the project on
the basis of a mutually agreed schedule
9.2.2 GRCI will acknowledge any funding support received up until
the date of termination of the agreement as appropriate to
the level of support provided
9.2.3 The Sponsor will agree to remove any references in any of
its material or communications indicating continued support
of the project.
9.2.4 GRCI will issue a refund of sponsorship amounts paid minus
costs of services already rendered, unless the sponsor:
a) Brings GRCI into disrepute or fails to safeguard the
identity or dignity of GRCI
b) Becomes an externally administered body
c) Ceases to carry on business
Likewise, GRCI undertakes not to obscure, deform or dispute the
image or trademarks of the sponsor, nor will GRCI jeopardise the
goodwill, reputation or public appreciation these have already
earned. The sponsorship message must not deliberately offend the
audiences’ religious, political or social convictions or professional
ethics.
2015 GRC CONFERENCE: CHANGE CATALYST 29
10.0 GRCI Warranties
10.1 GRCI warrants that:
10.1.1 Both organisations are entitled to enter into this
Agreement;
10.1.2 They will at all times comply with the provisions of the Privacy
Act 1988 and any subordinate legislation enacted pursuant
thereto in connection with its rights and obligations under
this Agreement; and
10.1.3 They will not infringe or cause to be infringed any Intellectual
Property Rights or other rights of any third party.
11. Sponsor Warranties and Liability
11.1 The sponsor warrants that:
11.1.1 It is entitled to enter into this Agreement and that its
participation or contribution to the conference will be
performed with reasonable skill and care; and
11.1.2 It will at all times comply with the provisions of the Privacy
Act 1988 and any subordinate legislation enacted pursuant
thereto in connection with its rights and obligations under
this Agreement.
12. Confidentiality
12.1 The parties undertake at all times during the subsistence
of this Agreement and thereafter to keep confidential (and
to ensure that its officers and employees and agents shall
keep confidential) the terms of this Agreement and any and
all confidential information which each party may acquire in
relation to the business or affairs of the other, save for any
information which is publicly available or becomes publicly
available through either party; provided that either party
shall be at liberty to disclose such terms and confidential
information under a duty of confidence to its professional
advisers and to others if and when required to do so by force
of law.
13. Severability
13.1 The provisions of this Agreement shall be severable if any
of its provisions are held by a court of competent jurisdiction
or other applicable authority to be invalid, void or otherwise
unenforceable, and the remaining provisions shall remain
enforceable to the fullest extent permitted by law.
14. Waiver
14.1 No failure or delay in exercising any right, power or privilege
under this Agreement will operate as a waiver of it, nor
will any single or partial exercise of it preclude any further
exercise or the exercise of any right, power or privilege
under this Agreement or otherwise.
15. Entire Agreement
15.1 This Agreement constitutes the entire agreement between
the parties and supersedes any previous agreement between
the parties relating to the subject matter of this Agreement.
Each of the parties acknowledges that in entering into this
Agreement, it does not rely on and will have no remedy in
respect of any statement of fact or opinion not recorded
in this Agreement (whether negligently or innocently
made),’except for any representation made fraudulently.
16. Variation
16.1 No variation of these terms and conditions will be valid
unless confirmed in writing by authorised signatories of both
parties on or after the date of this Agreement.
17. Assignment
17.1 Neither party will assign, sub-contract or otherwise deal
with this Agreement or any rights and obligations under this
Agreement without the prior consent of the other party.
18. Force Majeure
18.1 In the unlikely case that the event cancels:
18.1.1 The extent of refunds will be a matter for the host organisation
(the underwriter) to decide. GRCI have no responsibility for
making refunds and attempts to cancel cheques or credit
card payments will be rejected by our bank.
18.1.2 Neither party will be liable to the other for any delay or non-
performance of its obligations under this Agreement arising
from any cause or causes beyond its reasonable control,
including (without limitation) act of God, act of government
or regulatory authority, war, fire, flood, explosion or civil
commotion, or failure of the Internet. If such delay or non-
performance arising from such cause or causes persists
for more than 90 days either party may terminate this
Agreement on written notice to the other without incurring
any further liability under its terms.
19. Jurisdiction
19.1 This Agreement shall be governed by the laws of New
South Wales, Australia.
30 2015 GRC CONFERENCE: CHANGE CATALYST
I certify that I have read and understood the conditions of the sponsorship agreement and agree to accept them.
SIGNED FOR AND BEHALF OF GRCI:
Signature of authorised person
Office Held
Date:
SIGNED FOR AND BEHALF OF SPONSOR
Signature of authorised person
Office Held
Date:
2015 GRC CONFERENCE: CHANGE CATALYST 31
CHANGE CATALYST
THE GRC INSTITUTE’S 19TH ANNUAL CONFERENCE
GOVERNANCE • RISK • COMPLIANCE