Chatham County Hurricane Conference

David W. CarmichealDirector, Georgia Division of Archives and History

• IPER project• Healthy Collections Initiative• Emergency preparedness steps

Three topics:

What is IPER?Intergovernmental Preparedness for Essential Records

• Records needed to respond to disasters• Records needed to recover from disasters

for Essential Records

• Identify those records• Safeguard them

Preparedness

• Across levels of government

Federal – state – local partnerships

• Across state linesMutual aid through EMACRegional cooperation & planning

• Across agencies within a state Archives and records management Emergency management Information technology

Intergovernmental

Who is conducting IPER?

PRINCIPAL PARTNERS

Council of State Archivists

Federal Emergency Management Agency

National Archives and Records Administration

Oversight by the Georgia Archives

Who is conducting IPER?

•ARMA International•International City/County Management Assn•International Institute of Municipal Clerks•National Association of Counties /

National Assn of County Recorders and Clerks•National Association of Government Archives and

Records Administrators•National Assn of Public Health Statistics and Information Systems•National Association of Secretaries of State•National Assn of State Chief Information Officers•National Emergency Management Association•National Governors Association

OTHER PARTNERS

 

Preparing governments

Understanding that records protect

• Health• Property• Identity• Rights• History

Destroyed records protect

nothing…

IPER will train officials to

• Identify essential records• response records• recovery records

• Include them in COOP• Protect them from disaster

How will IPER work?

Training to be offered

For State Instructional Teams• “Train-the-Trainer” instruction will familiarize them with the content and delivery mechanisms of the webinars.• One “Train-the-Trainer” institute to be held in each of ten FEMA regions

For state and local government officials webinars (instructor-led online courses)• Essential Records• Records Emergency Planning and Response• Minimum: 1 per state (probably many more)• will also be made available as self-directed modules self-directed study (CD/online)• Introduction to Records Management

Julie Framingham, IPER Project Manager

c/o The Georgia Archives5800 Jonesboro RdMorrow, GA 30260678-215-6333jframingham@statearchivists.org

The Healthy Collections InitiativeImproving collections care in Georgia’s

archives, libraries, museums, and historical societies.

Funded by

Overview

• IMLS – Heritage Health Index, 2005 – the state of collections care in the U.S.

• surveyed “collecting institutions” – i.e., archives, libraries, museums, historical societies

• 78% public libraries and 92% of historical societies have no emergency plan

• 78% of archives have never done a condition assessment

• only 43 respondents from Georgia

HCI

Partners

• Georgia Archives (lead)• Georgia Public Library Services, Office of the State Librarian• Georgia Association of Museums and Galleries• Georgia Emergency Management Agency • Georgia Historic Preservation Division• Georgia Humanities Council• Society of Georgia Archivists• SOLINET• Georgia Department of Economic Development

HCI

Method

• One year planning grant to test the feasibility of achieving the goals statewide

• Eligible for full implementation grant in year two

HCI

Goals• Identify and survey conditions in all collections-holding institutions in Georgia (archives, libraries, historical societies, museums)

• Create a self-assessment tool for Georgia institutions to assess their location within a continuum of collections care and emergency preparedness goals

• Add all institutions to Directory of Historical Organizations

• Plot every institution in GEMA’s GIS

• Connect the Directory to state tourism efforts

HCI

How to be involved

contact

Christine WisemanPreservation AdministratorThe Georgia Archives5800 Jonesboro RdMorrow, GA 30260-1101678-364-3761cwiseman@sos.ga.gov

remember: participation in year one is limited

HCI

Emergency Preparedness Steps Two things to do now

to be better prepared

Emergency PrepUpdate your entry in the Directory

of Historical Organizations

(1) Go to www.GeorgiaArchives.org

11(2) Click on the “Historical Directory”

logo

Emergency Prep(3) Search for

your repository

Emergency Prep(4) Select

Update

Emergency Prep(5) Enter your password

(6) Update your

• Repository information (public)

• Emergency contact information (private)

(7) Save

Emergency PrepDON’T HAVE A PASSWORD?

contact

Elizabeth BarrDeputy State Coordinator, GHRABThe Georgia Archives5800 Jonesboro RdMorrow, GA 30260-1101678-364-3718ebarr@sos.ga.gov

Emergency Prep

Add your repository’s disaster plan to the Georgia Archives Disaster Plan Bank

22The Archives will store a copy of your disaster plan free of charge in a secure environment.

Contact Elizabeth Barr

The Georgia Archiveswww.GeorgiaArchives.org678-364-3700