CITY OF PHOENIX, WATER SERVICES DEPARTMENT LIFT … › financesite...Submittal Requirements New...

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CITY OF PHOENIX, WATER SERVICES DEPARTMENT

LIFT STATION 66 REFURBISHMENTENGINEERING SERVICES

PROJECT WS90400084

PROCUREPHX PRODUCT CATEGORY CODE: 925000000RFx Number: 6000000650

Pre-Submittal MeetingDecember 20, 2018

City of Phoenix Representatives

Patrick Sexton– Contracts Specialist II

Anita Pritchard – Civil Engineer III Team Leader

Welcome and Introductions

MEETING OVERVIEWSign-in sheet and PowerPoint will be posted on City of Phoenix’s ProcurePHX system (RFX: 6000000650):

https://eprocurement.phoenix.gov/irj/portal

https://www.phoenix.gov/streets/procurement-opportunities/current-opportunities

It is your responsibility as a RFQ holder to determine, prior to submittal, if any Notifications have been issued.

This is your ONLY opportunity to discuss this solicitation with City staff.

AGENDA

Vendor Registration and ProcurePHX

RFQ Overview

Scope of Work

SOQ Evaluation Criteria

Submittal Requirements (Page Count, Disqualifications)

RFx Electronic Submittal

Important Dates

Questions

VENDOR REGISTRATION

All Firms MUST be registered in the Vendor Management

System

New Firms – After registering, the City will send an e-mail

with a vendor number in approx. 2 days

NEW: Information on how to register with the City is

available at:

HTTPS://WWW.PHOENIX.GOV/FINANCE/VENDORSREG

PROCUREPHXAll Firms MUST be registered in the Vendor Management System to

SUBMIT a Proposal

If your firm is already registered with the City of Phoenix’s ProcurePHX

system, visit https://eprocurement.phoenix.gov/irj/portal to login and

access the electronic solicitation

Product Category Code is: 925000000

RFx Number is: 6000000650

The VENDOR NUMBER is to be included on the cover of the Statement

Of Qualifications

RFX ELECTRONIC SUBMITTALS

Log in to ProcurePHX portal:

Select RFx and Auctions tab on the Ribbon

You will be taken to the RFx Overview (Event) Page

Click the Refresh Button on

the RFx Overview (Event) Pageto see the most current information.

Find the solicitation you’d like to view from the list, by RFx (Event) Number.

For this solicitation, your RFx (Event) Number is: 6000000650

The RFx Overview (Event) Page is also where you can find your saved RFx response.

Locate the desired RFx (Event) Number, and scroll to the right. You will see your RFx

response number shown as a hyperlink.

Click on the hyperlink, a new window will pop up to allow you to edit your RFx

response.

Click the gray box next to the RFx (Event) Number you’d like to view. Then,

CLICK DISPLAY EVENT

This will open a new window to view the selected RFx

IF YOU DON’T SEE THE NEW WINDOW, CHECK YOUR POP-UP BLOCKER.

Update your Participation Status accordingly

Click Participate. This will ensure you to get email notifications regarding your RFx Event, i.e. Notifications, New Attachments from the “Workflow System”.

Review RFx Information Tab for Start/Due dates/ Title of Solicitation

CLICK CREATE

RESPONSE

Review Notes and

Attachments Tab for the

RFQ, Pre-Submittal

Presentation, Attendance

Sheet, and Notifications,

Attach SOQ by clicking Add

Attachment

Click Browse in the pop up window

to navigate to the desired

attachment document

Once you’ve selected

your document, add a

Description and then

click OK

The Summary Tab

provides a high-level

overview of your RFx

Response

Click the CHECK button to ensure no system errors

Click the SUBMIT button to submit your RFx response

RFX ELECTRONIC SUBMITTALSYou will see a confirmation message that your response was submitted. No email

notification will be sent.

Confirm you have the required number of attachments listed, as outlined in the

RFQ. Click Close, and return to the RFX Overview (Event) Page.

Click Refresh on the RFx Overview (Event) Page.

Locate the desired RFx (Event) Number, and scroll to the right.

Your Response Status should display ‘Submitted’.

A Response Status of In Process, or Saved indicates you are still in edit mode,

and need to complete a step(s) before the system will update your RFx response

to Submitted.

PROCUREMENT WEBPAGEhttps://www.phoenix.gov/streets/procurement-opportunities

Current Opportunities

▪ Project-specific RFQs, Notifications, Sign-in Sheets, Presentations

Project Interviews

Bid Results and Project Selections

Sign up for Procurement’s Weekly e-Newsletter

Submitter’s Handbook- Step-by-step Guide to RFx Submittals

The ProcurePHX online portal will be used for Professional Services

Solicitations https://eprocurement.phoenix.gov/irj/portal

PROJECT DESCRIPTION

Lift Station 66: 30101 N. Black Canyon Highway (North

Valley Pkwy south of Dixeleta)

• 16 MGD facility; currently only receiving flows from

adjacent solid waste facility

• Diversion structure on North Valley Parkway

• 2-24” force main – discharges at Cave Creek Rd

upstream of CCWRP

• Growth in area south of LS requires LS66 upgrade

construction complete in 2020

PROJECT DESCRIPTION

Lift Station 66: 30101 N. Black Canyon Highway (North

Valley Pkwy and Dixeleta Dr)

• 16 MGD facility; currently only receiving flows from

adjacent solid waste facility

• Diversion structure on North Valley Parkway

• 2-24” force main – discharges at Cave Creek Rd

upstream of CCWRP

• Growth in area south of LS requires LS66 upgrade

construction complete in 2020

PROJECT DESCRIPTION

This Project: Design with possible CA&I

• Rapid design schedule

• Mechanical, Structural, Electrical, Instrumentation, Control replacement &

improvements

Hydraulic Analysis and Condition Assessment previously conducted and other

documents are available by appointment for review

SCOPE OF WORK

Design Scope Includes:

• Separating electrical feed from solid waste transfer

site, considering current and future lift station

power needs

• Pump selection and replacement, with projection of

timing and sizing of pump upgrades

• Possible discharge piping and valving

modifications, including bypass site connection

SCOPE OF WORK

Design Scope Includes:

• Replacement of chemical scrubber with biofilter

SCOPE OF WORKDesign Scope Includes:

• Electrical, instrumentation and control upgrades, including new PLC, level sensors,

power monitors, pump VFDs/soft starts, autodialer, controller,

• Chemical addition odor control system (Bioxide) component replacements

• Replacement of equipment facing short term obsolence

• Assessment of condition and code requirements for life safety systems, with design for

refurbishment if needed

New SOQ Evaluation Criteria

✓ New Requirements – Different Categories

✓ Higher Point Values

✓ References Checks

✓ Questions listed in order of importance

Submittal Requirements

✓ Design Experience of the Prime Firm - (150 pts)

✓ Construction Admin & Inspection Experience of the Prime Firm – (150 pts)

✓ Design Experience of the Key Personnel and Subconsultants - (125 points)

✓ Construction Admin & Inspection of Key Personnel and Subconsultants - (125

points)

✓ Project Understanding and Approach - (300 pts)

✓ Staffing Information for Key Personnel - (150 pts )

✓ Reference Checks (up to 75 points*)

✓ New electronic submittal process

✓ Must be registered

✓ Category code 925000000

✓ RFx 6000000650

✓ Receive emails from “Workflow System”

✓ Submittal requirements

✓ Upload only 1 document, in pdf format

✓ Must meet all requirements

✓ Information sheet should contain ONLY project title, project number, RFxnumber, Firm name, address, phone number, vendor number, and the name, title, email address, and signature of contact person for the project

✓ Paper size must be 8 1/2 “ by 11”

✓ Font size must not be less than 10 points

✓ A maximum of 10 pages is permitted to address all content in the SOQ submittal

✓ Each page containing resumes, evaluation criteria, and additional content will be counted toward the maximum page limit

✓ Pages that have project photos, charts and /or graphs will be counted toward the maximum page limit noted above.

✓ Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

✓ All pages exceeding the specified maximum page limit will be removed from the submittal and not considered

Grounds for Disqualification

✓ Failure to submit electronically through the ProcurePHX online portal

✓ Violating the “Contact with City Employees” policy

Important Information

✓ SOQs due January 11, 2019 at 12:00 P.M. (Phoenix time)

✓ Submittal MUST be delivered electronically through the City’s Procurement website – no other means of submittal will be accepted

✓ All questions MUST be submitted by January 4, 2019 (Due to the holidays)

✓ All questions must be directed to my attention – no other contact with City staff

✓ Reference check forms MUST be sent directly from your selected reference

Important Information

✓ Changes to the RFQ will be posted on our website as Notifications

https://www.phoenix.gov/streets/procurement-opportunities

✓ It is your responsibility as an RFQ holder to determine, prior to submittal, if notification

letters have been issued.

✓ Any issues with your ProcurePHX Login please refer to:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

Questions?

Thank You!Patrick Sexton

Phone: 602-256-5692

Email: patrick.sexton@phoenix.gov

CITY OF PHOENIX, WATER SERVICES DEPARTMENT LIFT … › financesite...Submittal Requirements New...

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