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1311A.7 - Achieving Success as Sergeant at Arms SA-V #1
Achieving Achieving Success Success
as as Sergeant-At-Sergeant-At-
ArmsArms
Achieving Achieving Success Success
as as Sergeant-At-Sergeant-At-
ArmsArms
1311A.7 - Achieving Success as Sergeant at Arms SA-V #2
Schedule meeting location
Arrange for replacement /
assistance
Prepare your successor
Maintain equipment / supplies
Standards Standards Outside of the Outside of the Club MeetingClub Meeting
Standards Standards Outside of the Outside of the Club MeetingClub Meeting
1311A.7 - Achieving Success as Sergeant at Arms SA-V #3
Standards at the Standards at the Club MeetingClub Meeting
Standards at the Standards at the Club MeetingClub Meeting
Arrange room and equipment Greet members / guests Greet visiting officers Arrange for food service Ensure meetings start on time Collect ballots / tally votes
1311A.7 - Achieving Success as Sergeant at Arms SA-V #4
When You Are When You Are The TreasurerThe TreasurerWhen You Are When You Are The TreasurerThe Treasurer
1311A.6 - Achieving Success as Treasurer T-V #5
When You Are the When You Are the TreasurerTreasurer
When You Are the When You Are the TreasurerTreasurer
Calendar / Checklist
For each month:Shows the activities and events you should be addressing
1311A.6 - Achieving Success as Treasurer T-V #6
Prepare budget Provide bank with signature card Prepare / send dues statement Collect submit dues to WHQ online Submit applications / dues to
WHQ online Pay bills as due
Standards Outside of Standards Outside of the Club Meetingthe Club Meeting
Standards Outside of Standards Outside of the Club Meetingthe Club Meeting
1311A.6 - Achieving Success as Treasurer T-V #7
Keep recordsPresent verbal / written
reportsSubmit accounts for auditArrange for replacementPrepare your successor
1311A.6 - Achieving Success as Treasurer T-V #8
Receive applications / dues
Announce dues are due
Greet members / guests
Standards at the Standards at the Club MeetingClub Meeting
Standards at the Standards at the Club MeetingClub Meeting
1311A.7 - Achieving Success as Sergeant at Arms SA-V #9
Achieving Achieving Success Success
as as The SecretaryThe Secretary
Achieving Achieving Success Success
as as The SecretaryThe Secretary
1311A.7 - Achieving Success as Sergeant at Arms SA-V #10
Maintain membership rosterSubmit officer list to WHQ onlineHandle correspondenceKeep club filesArrange for a replacementPrepare your successor
Standards Standards Outside of the Outside of the Club MeetingClub Meeting
Standards Standards Outside of the Outside of the Club MeetingClub Meeting
1311A.7 - Achieving Success as Sergeant at Arms SA-V #11
Standards at the Standards at the Club MeetingClub Meeting
Standards at the Standards at the Club MeetingClub Meeting
Record / read minutes
Greet members / guests
1311A.7 - Achieving Success as Sergeant at Arms SA-V #12
Achieving Achieving Success Success
as as Vice President Vice President
Public Public RelationsRelations
Achieving Achieving Success Success
as as Vice President Vice President
Public Public RelationsRelations
1311A.4 - Achieving Success as Vice President Public Relations VPPR-V #13
Target your audience
Develop a media list
Send promotional materialto media members
Promote the Club Promote the Club to Local Mediato Local Media
Promote the Club Promote the Club to Local Mediato Local Media
1311A.4 - Achieving Success as Vice President Public Relations VPPR-V #14
Publicity Publicity MaterialsMaterialsPublicity Publicity MaterialsMaterials
Maintain a press kit
Send news releases
Send invitations to employees
Give interviews
1311A.4 - Achieving Success as Vice President Public Relations VPPR-V #15
Document and promotecurrent events
Inform with educational material
Provide visitors with “take-home” value
Three Reasons for a Three Reasons for a Club Newsletter/Web Club Newsletter/Web
SiteSite
Three Reasons for a Three Reasons for a Club Newsletter/Web Club Newsletter/Web
SiteSite
1311A.4 - Achieving Success as Vice President Public Relations VPPR-V #16
Content
Readability
Visual impact
Important Newsletter Important Newsletter and Web-Site Featuresand Web-Site FeaturesImportant Newsletter Important Newsletter and Web-Site Featuresand Web-Site Features
1311A.4 - Achieving Success as Vice President Public Relations VPPR-V #17
FreeToastHost.orFreeToastHost.orgg
FreeToastHost.orFreeToastHost.orgg
A free Web-hosting service for clubs!
Use it tocreate and maintain a
professional-looking Web site. No Web-site design
experience necessary.
1311A.4 - Achieving Success as Vice President Public Relations VPPR-V #18
Keep in Touch With Keep in Touch With Toastmasters EventsToastmasters EventsKeep in Touch With Keep in Touch With Toastmasters EventsToastmasters Events
Be aware of area and district events
Attend whenever possible
Promote the benefits of membership
1311A.4 - Achieving Success as Vice President Public Relations VPPR-V #19
Standards at the Standards at the Club MeetingClub Meeting
Standards at the Standards at the Club MeetingClub MeetingAnnounce upcoming events /
programs
Ask for Web site or newsletter contributions
Greet members / guests
1311A.7 - Achieving Success as Sergeant at Arms SA-V #20
Achieving Achieving Success Success
as as Vice President Vice President MembershipMembership
Achieving Achieving Success Success
as as Vice President Vice President MembershipMembership
1311A.3 - Achieving Success as Vice President Membership VPM-V #21
Membership GoalsMembership GoalsAnticipate ChangesAnticipate Changes
Membership GoalsMembership GoalsAnticipate ChangesAnticipate Changes
Add at least one new
member per month.
1311A.3 - Achieving Success as Vice President Membership VPM-V #22
Have a minimum of
20 members at year-end.
Membership GoalsMembership GoalsPlan for the FuturePlan for the Future
Membership GoalsMembership GoalsPlan for the FuturePlan for the Future
1311A.3 - Achieving Success as Vice President Membership VPM-V #23
Promote benefits to current members
Promote Toastmasters benefits to others
Hold at least two membership contests
Offer recognition
Strategies for Strategies for Membership GrowthMembership GrowthStrategies for Strategies for
Membership GrowthMembership Growth
1311A.3 - Achieving Success as Vice President Membership VPM-V #24
Transform Guests Transform Guests into Membersinto Members
Transform Guests Transform Guests into Membersinto Members
Personally welcome guests and introduce them to others
Explain benefits Vote Complete application /
submit online Welcome new members into
the club
1311A.3 - Achieving Success as Vice President Membership VPM-V #25
Review roster on
TI Web site
Follow up
Report on Current Report on Current MembershipMembership
Report on Current Report on Current MembershipMembership
1311A.3 - Achieving Success as Vice President Membership VPM-V #26
Contact absent members
Conduct surveys
Distribute evaluation forms
Guarantee Member Guarantee Member SatisfactionSatisfaction
Guarantee Member Guarantee Member SatisfactionSatisfaction
1311A.7 - Achieving Success as Sergeant at Arms SA-V #27
Achieving Achieving Success Success
as as Vice President Vice President
EducationEducation
Achieving Achieving Success Success
as as Vice President Vice President
EducationEducation
1311A.2 - Achieving Success as Vice President Education VPE-V #28
Envision / Plan / Envision / Plan / Direct Club Direct Club MeetingsMeetings
Envision / Plan / Envision / Plan / Direct Club Direct Club MeetingsMeetings
Create varied programs
Assign meeting roles
Prepare agendas
1311A.2 - Achieving Success as Vice President Education VPE-V #29
PromotePromoteParticipation Participation
ininCommunicationCommunicationand Leadershipand Leadership
TracksTracks
PromotePromoteParticipation Participation
ininCommunicationCommunicationand Leadershipand Leadership
TracksTracks
1311A.2 - Achieving Success as Vice President Education VPE-V #30
Communication Communication and Leadership and Leadership
TracksTracks
Communication Communication and Leadership and Leadership
TracksTracks
1311A.2 - Achieving Success as Vice President Education VPE-V #31
1. Purchase manual for display
2. Discuss evaluations
3. Educate mentors
4. Track progress
5. Include manual in “sales pitch”
Tips for Integrating Tips for Integrating Competent Leadership Competent Leadership
ManualManual
Tips for Integrating Tips for Integrating Competent Leadership Competent Leadership
ManualManual
1311A.2 - Achieving Success as Vice President Education VPE-V #32
Advocate participation in leadership roles
Become familiar with other opportunities• Success/Leadership and Success/Communication• Youth Leadership• Speakers Bureaus• Accredited Speaker
Encourage Quality Encourage Quality Manual SpeechesManual Speeches
Encourage Quality Encourage Quality Manual SpeechesManual Speeches
1311A.2 - Achieving Success as Vice President Education VPE-V #33
Administration Administration TipsTips
Administration Administration TipsTips
Introduce incentives
Promote constructive evaluations
Assist members with paperwork
1311A.2 - Achieving Success as Vice President Education VPE-V #34
Orient New MembersOrient New MembersOrient New MembersOrient New Members
Introduce and explain materials / procedures
Match with mentor
Arrange induction ceremony with vice president membership
Get them participating
1311A.2 - Achieving Success as Vice President Education VPE-V #35
Boost ParticipationBoost Participationin Toastmastersin Toastmasters
ActivitiesActivities
Boost ParticipationBoost Participationin Toastmastersin Toastmasters
ActivitiesActivities Explain training benefits
Organize speech contests
Promote area / district meeting attendance
1311A.2 - Achieving Success as Vice President Education VPE-V #36
ClubClub LeaderLeaderClubClub LeaderLeaderMotivate participation
Monitor club’s progress
Lead by example
Preside when president is absent
Understand parliamentary procedure
1311A.2 - Achieving Success as Vice President Education VPE-V #37
Represent the ClubRepresent the ClubRepresent the ClubRepresent the Club
Act as liaison between club / area / district
Participate in and vote at area / district functions
Vote at the International Convention
1311A.7 - Achieving Success as Sergeant at Arms SA-V #38
Achieving Achieving Success Success
as as Club PresidentClub President
Achieving Achieving Success Success
as as Club PresidentClub President
1311A.1 - Achieving Success as President P-V #39
Feature quality programming Require manual speeches Expect effective evaluations Encourage active participation Keep membership at charter
strength Be enthusiastic
Create a Vision Create a Vision ofof
Club SuccessClub Success
Create a Vision Create a Vision ofof
Club SuccessClub Success
1311A.1 - Achieving Success as President P-V #40
Plan to Make YourPlan to Make YourClub Vision a Club Vision a
RealityReality
Plan to Make YourPlan to Make YourClub Vision a Club Vision a
RealityReality Communicate your vision
Use executive committee meetings to set and achieve goals
Set membership / educational goals
1311A.1 - Achieving Success as President P-V #41
Purchase manual for display Discuss evaluations Educate mentors Track progress Include manual in “sales pitch”
IntegrateIntegrateCompetent LeadershipCompetent Leadership
Into Your ClubInto Your Club
IntegrateIntegrateCompetent LeadershipCompetent Leadership
Into Your ClubInto Your Club
1311A.1 - Achieving Success as President P-V #42
Make every meeting outstanding Provide harassment-free
environment Make your club a quality club Use DCP to motivate
performance / track progress
Promote a Quality Promote a Quality Club ClimateClub Climate
Promote a Quality Promote a Quality Club ClimateClub Climate
1311A.1 - Achieving Success as President P-V #43
Executive Executive Committee MeetingsCommittee Meetings
Executive Executive Committee MeetingsCommittee Meetings
Review progress
Verify all officers are fulfilling responsibilities
1311A.1 - Achieving Success as President P-V #44
Qualities of aQualities of aSuper TeamSuper Team
Qualities of aQualities of aSuper TeamSuper Team Committed to quality performance
Creative methods of removing obstacles
Visible / accessible to others
Driven to achieve, exude energy, excitement and commitment
Work together
1311A.1 - Achieving Success as President P-V #45
Conduct Effective,Conduct Effective,Enjoyable MeetingsEnjoyable MeetingsConduct Effective,Conduct Effective,Enjoyable MeetingsEnjoyable Meetings
Contact VPE before each meetingVerify all assignments are filled and that
participants are readyMake sure meeting begins / ends on timeEnthusiastically welcome members /
guestsVote members into the clubFollow parliamentary procedure
1311A.1 - Achieving Success as President P-V #46
Ensure Successful Club Ensure Successful Club AdministrationAdministration
Ensure Successful Club Ensure Successful Club AdministrationAdministration
Encourage officers to attend training
Verify that officers attend training
Confirm all paperwork is turned in to WHQ. Whenever possible, submit your club’s dues renewals and sign up new members online.
Search for club leaders
1311A.1 - Achieving Success as President P-V #47
Represent the ClubRepresent the ClubRepresent the ClubRepresent the Club Act as liaison between
club / area / district
Participate in and vote at area / district functions
Vote at the International Convention
1311A.7 - Achieving Success as Sergeant at Arms SA-V #48
Note: These Note: These are standard are standard slides from slides from Toastmasters Toastmasters InternationalInternational
Note: These Note: These are standard are standard slides from slides from Toastmasters Toastmasters InternationalInternational