DC/401(k) System

transcript

EMPLOYEE BENEFIT SYSTEMS, INC.

Please watch this demo once through.Then you may click on any heading to jump to that chapter:

7: System Layout and Navigation

1: Plan Level Screens2: Source Level Screens3: Employee Level Screens4: Investments and Transactions5: Reports6: Import & Export

Proceed

Part 1: Plan Level Screens

Return to main menu Proceed

The DC/401(k) System has five main levels.

Information for each Level is organized on screens accessed by horizontal tabs…

with subcategories for each on vertical tabs.

We will start at the Plans levelwith the

Plan/Sponsor – Plan/Trust screen.

This screen hasbasic identifying information.

One of many drop-down

ThePlan/Sponsor – Dates

screen

Plan/Sponsor – Datesscreen

Dates roll forward when the plan is calculated and “Update To Next Period” is selected.

Tracks years when

Plan was Top Heavy.

ThePlan/Sponsor – Sponsor

screen

Plan/Sponsor – Sponsorscreen

You may attach multiple plans to the same sponsor. Then the census data is shared by all plans under that sponsor.

TheProvisions – Eligibility

screen

Provisions – Eligibilityscreen

The Advanced buttonoffers full flexibility indefining eligible groups.

Set up plan eligibility including:• Computation period• Included and excluded classes • Determination of Years of Service

Provisions – Compscreen

Here you define the compensation period, and the component parts of comp that will be excluded.

Compensation is source-specific.Elect to recognize comp from

Entry Date.

TheProvisions – Limits/TH

screen

Provisions – Limits/THscreen

Defines annual dollar limits and adjustments for Top Heavy plans. You may override them for nonqualified plans.

“Activate” Top Heavy here.

Provisions – Vestingscreen

Here we have requirements for vesting service and the exceptions resulting in immediate vesting… also forfeiture handling. Note: These are not the vesting schedules. We’ll find them on the Sources Level.

Provisions – Retscreen

Setting the criteria for Normal and Early Retirement. Also defines the start date for Minimum Distributions.

Assumptions – 410b/401a4screen

This screen sets the plan provisions fornon-discrimination and coverage testing.

Assumptions – 410(k)/mscreen

Here we have the ADP and ACP test parameters.

Language to print on test results explaining why failed test is deemed to pass.

Part 2: Source Level Screens

You may define an unlimited number of sources: each with its own eligibility, vesting provisions, and allocation method.

A great variety of DC source types have been pre-defined.

TheEligibility -- Participation

screen

Eligibility -- Participationscreen

The entry requirements to become a participant in this source

Entry date options

Service crediting

TheEligibility -- Participation

screen

Eligibility -- Contributionscreen

The requirements to receive a contribution and forfeiture allocation

Current employees

Former

employees

Vesting – Regular/Top Heavyscreen

Vesting schedules (regular and Top Heavy) are defined on this screen. As we already saw, the vesting service definitions and exclusions are defined at the Plans|Provisions|Vesting screen.

If your plan had a prior vesting schedule, enter

the date here…and click here:

to complete the prior schedule.

Allocation – Contributionscreen

from simple Salary Proportion

(dollar or percent),

to Graded for any class-tiered formula. Define the

formula for each class using the many fields and

operators.

Virtually any

allocation formula can be

designed:

Part 3: Employee Level Screens

Census – Employeescreen

The employee census information may be entered on this screen, or imported. Social Security Number and Employee Number are not required unless you import census data. Note that system will determine HCE status.

Census – Servicescreen

Years of Service and hours worked for various purposes are calculated. For participants receiving distributions, details of the payout schedule and amount may be entered.

Census – Addr, etc.screen

Participant address and beneficiary information

Code to identify family members for attribution rules

For RMD Calcs

Step 1.Use the Add button to move field definitions

from Available to Selected.

Step 2.Use the Up and Down

buttons to position fields.

This screen is a powerful and friendly utility that lets you quickly create spreadsheets, employee listings, data entry forms, and export files.

Census – Editscreen

Instantly re-sort the listing by clicking on any column header.

Drag this barto freeze columnsto its left.

Enter information for selected employees.

Export grid as either an Excel file or a .csv file.

Use the Right Click function to change blocks of fields easily.

The system lets you input, import, and override payroll data in a variety of ways. Because the employee data is held at the Sponsor level, you only need to import once for multiple plans.

The compensation definitions at the Plan level will automatically calculate the correct comp for each plan for testing and valuation purposes.

The Employee Sources screens let you view and modify financial information for each employee.

Accounts – Loansscreen

Set up and edit participant loans for automated loan processing.

Make sure that loansare enabled:1. At the Plan Level

(Misc – Loans)2. At the Source

Level (Type/Name – Detail)

Click “New Loan.”

Select Loan Source.

Click “Amort Loan.”

Complete loan

parameters.

Click “Apply.”

Print the schedule.

Many of the fields are completed from the Amortization Schedule.

Testing – Top-Heavyscreenthe 415 Limits screen to

understand why any limitations have been imposed on the Sources – Detailed screen.

Testing – 415 Limitsscreen

You will want to refer to both the Top-Heavy screen and…

Part 4: Investments and Transactions

You may define and attach to this plan an unlimited number of investment types using either dollar or share accounting.

If loans are allowed, you will set up a loan investment here.

On these screens you set up the parameters for allocating gain/loss, expense, adjustments, and transfers.

Let’s look at gain/loss.

Select the type of gain/loss.Select the

allocation definition.

Select the allocation basis.

The Transactions | Allocations | Results tab displays how transactions will be

allocated among the participants.

Part 5: Reports

We will briefly describe how to access, modify, and print reports.

The standard

and custom

reports are grouped into the seven

vertical tabs on the left side of the Report Scheduler.

Click on Report Setup to globally modify the

appearance of your standard reports.

Choose the printer (including .rtf and .pdf); selection and sorting criteria; font types, sizes & colors; borders; logos; and much more!

Click the box to the left of each report title for one or more

reports.

The tabs on the right side

let you control the printing

and appearance of

the reports.

The Select tab lets you display

or suppress certain

information.

Some reports let you specify certain employees.

The Sort tab provides multiple criteria and levels for sorting employees.

The Printer tab lets you further customize the reportand then choose to print or

save it as a .pdf or word processing file.

Remember: you can preview all reports before printing!

Part 6: Import & Export

Transfer 5500 & 1099R data from DC/401(k) to Pension Reporter System.

1.Export to other

DATAIR Systems.

2.Import from Daily Val

fund Companies.

Pick a fund companyconversion interface.

Choose the import file.

Downloads from Daily Val Providers American Funds, AXA Equitable, FasCore, Great West Life, Guardian, Hartford, ING, Lincoln National Life, John Hancock, MassMutual, MetLife, MFS, Minnesota Life, Nationwide, Oppenheimer, Principal, and Transamerica

Find detailed instructions for each fund company link at our “F1” Help.

3.Data Import Assistant

for customizedimport/export routines

Here you can click on field names within categories to easily

build or modify a template to import or export data.

You can even view your data file above your work screen.

Part 7: System Layout and Navigation

There are three ways to accomplish any task in the DC/401(k) System.The choice is yours!

Click on any screen name on the Folder View “tree”

to go directly to that screen.

Folder View

PE/Win List Bar

Or use any of the three List Bars for easy

access to the screens for setting up plans,

sources, investments, and allocations.

Activities List Bar

Access to the screens for data handling:copying plans in and out, and importing & exporting data files.

Calculations List Bar

The Calculator Tool lets you process any data entered

and determine eligibility and

vesting for each employee.

It will also update the plan

to the next period or year.

Reports List Bar

Set up, select, preview and print all standard reports. Or, select Report Designer for the optional Report Writer program.

You can also use the Command line.

Just a few of the commands:File,

Build data handling templates with user-friendly

Import/Export utility.

Instantly retrieve recently accessed plans.

Gotakes you directly

to screens.

Hey, Hot Key fans:Did you notice our hot keys?

Besides letting you “Calc the Plan,” Calculations includes…

Loan Amortization program &Rate of Return calculator.

Choose from dozens of reports in the followingcategories: Proposals Valuation Discrimination Testing Participant Statements and more.

Or use the optional Report Writer to create your own!

If you are at the Plan Level, the “Search” tool helps you find a plan.

Search by Sponsor, Plan, or Plan ID.

Find a sponsor.

Select a plan.

Select a Plan Year.

Use the Tool Bar to speed access to commonly-used functions.

If you are at the Employee Level, the “Search” tool

helps you find an employee.

Search by SSN, Name, or EE Number.

In the same way, the “New” tool will help you add a new

plan or a new employee.

Need help? Roll your cursor over a field for a useful “Tool Tip.”

Need more help?Press the F1 key for detailed Help on the screen you are viewing.

Click Help | Contents.

How about a tutorial?

Now click the + signs in front of “Defined Contribution” and “How do I…”

You’ll find easy to read instructions on a wide range of DC/401(k) System topics.

Need even more help?

Contact DATAIR Support:

support@datair.com(888) 328-2474

For more information about

The DC/401(k) System

call DATAIR at

(888) 328-2474

or sales@datair.com

For more information about

The DC/401(k) System

call DATAIR at

(888) 328-2474

or sales@datair.com

DC/401(k) System

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