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Zap BusinessIntelligence

BI Gallery

Finance 5Sales 21Purchasing 39Inventory 47Projects 67Warehouse 75Discrete manufacturing 79

Business Intelligence GalleryThis eBook contains a gallery of reports, scorecards, dashboards, and KPIs; all created with Zap Business Intelligence.

For more information, please contact info@zaptechnology.comor visit www.zaptechnology.com

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Corporate Finance Overview Scorecard

The Corporate Finance Overview Scorecard allows organizations to monitor their company’s overall health from a General Ledger perspective.

The Scorecard is broken down into:» Performance» Profitability» Liquidity» Leverage» Activity

How is my organization performing?

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Operating Expense Variance Report

This report shows operating expense accounts actual vs budget for the current month and year to date. The report can be sliced by company and budget model.

What are my expenses? Am I spending more than budgeted?

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Working Capital Scorecard

The Working Capital Scorecard monitors Key Performance Indicators (KPIs) for collections, payables, and inventory. It provides a status which displays red or green depending on whether actual is within tolerances. A trend line is also available.

How can I clean up my balance sheet?

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Accounts Receivable Dashboard

The Accounts Receivable Dashboard provides a high-level view of an organization’s collection history. The dashboard shows Accounts Receivable KPIs including:

» Days Sales Outstanding» Best Debtor Days» Receivables Turnover» Days Delinquent» Critical Invoices over 120 Days

The dashboard also shows the distribution of Invoices in 30-day ageing buckets, presented in a pie chart.

How can I increase my collections and reduce my Days Sales Outstanding?

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Accounts Receivable Dashboard » 30-Day Ageing Report

A drill across from the Accounts Receivable Dashboard shows a 30-Day Ageing report, displaying the distribution of Invoices by Customer. The report can be sorted to identify customers with the largest outstanding values over a set number of days.

Which customers have the largest balances outstanding?

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Accounts Payable Dashboard

The Accounts Payable Dashboard provides a high-level view of an organization’s payment history. The dashboard shows main Accounts Payable KPIs including:

» Payables Turnover» Days Payable Outstanding» Critical Outstanding Invoices Over 120 Days

How many days on average does the company take to pay off its accounts payables?

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Cash Flow Statement

The Cash Flow Statement shows all cash inflows a company receives from both its ongoing operations and external investment sources, as well as all cash outflows that pay for business activities and investments over a period of time.

What is my cash flow position?

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Sales Manager Dashboard

The Sales Manager Dashboard gives an overall picture of sales performance, breaking down analysis into areas such as the top 20 items, sales trends vs perfect order index, and gross margin % by product category.

What is my overall sales performance?

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Corporate Sales Overview

For a sales manager, this provides an at-a-glance look at the hard numbers behind overall sales performance, and can be sliced by company, date, or customer group.

What are the key metrics behind my sales performance?

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Customer Delivery Performance Dashboard

This dashboard focuses on the Perfect Order Index metric (POI = Full Delivery % * On-Time Delivery %) which is a good indicator of a company’s customer delivery performance. This dashboard can be sliced by customer group, customer geography, and mode of delivery.

This dashboard helps sales managers monitor customer satisfaction in terms of deliveries and answer the following questions: Am I delivering on-time? Do my customers receive full deliveries?

Sales managers can also pay particular attention to the delivery performance of the Top 10 customers of the company. Users can drill across more detailed reports to analyze each component of the POI metric.

What is my Customer Delivery Performance?Am I delivering in full on-time?

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Customer Returns Dashboard

This dashboard is typically used by a sales manager to monitor customer returns and the reasons behind these returns. This dashboard also provides an understanding of the lost sales associated with customer returns.

Users can then drill through and drill across to more detailed reports to determine which customers have been impacted the most, items that have been returned, and so forth.

How many items are returned monthly and for what reasons?What are the lost sales associated with these customer returns and are we improving?

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Salesperson Sales Summary Dashboard

This dashboard shows the performance of each sales unit and salesperson. It lets a sales manager quickly identify the best and worst performing sales representatives.

How are my sales people performing?

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Salesperson Sales Summary Dashboard » Salesperson Target Variance Analysis

From the Salesperson Sales Summary dashboard, the sales manager can drill across to more detailed reports to analyze monthly target realization for each salesperson.

Have my sales people met their monthly targets?

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Customer Sales Dashboard

The Customer Sales Dashboard lets sales managers analyze their sales performance by customer group and individual customer.

Users can then drill through or drill across to more detailed reports.

Who are my top 10 customers by volume and invoice amount?

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Bookings/Sales Billings Backlogs Report

This report provides managers with an overview of their pipeline, showing quotes, bookings, billings, and backlogs for every customer.

User can slice this report by company and customer group.

What are my current bookings, billings, backlogs?

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Perfect Order Index Dashboard

This dashboard focuses on the Perfect Order Index metric (POI = Full Delivery % * On-Time Delivery %), which is a good indicator of a company’s performance in regards with its deliveries. This dashboard can be sliced customer group, customer geography and mode of delivery.

This dashboard helps sales managers monitor their customer satisfaction in terms of deliveries and answer the following questions: Are my suppliers delivering on-time? Do I receive full deliveries? Purchasing managers can also pay particular attention to the delivery performance of the company’s Top 10 suppliers.

Users can also drill across more detailed reports to analyze each component of the POI metric and determine where the problems are. Solving these supplier delivery issues is critical for companies in the manufacturing industry.

What is my Vendor Delivery Performance? Are vendors improving?

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Vendor Returns Dashboard

This dashboard is typically used by a purchasing manager to monitor the company’s returns and the reasons behind these returns. Users can then drill through and drill across to more detailed reports to determine the worst vendors and items that have been returned the most.

How many items are returned to my suppliers monthly, annually, and for what reasons? Are my suppliers improving?

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Item Purchasing Dashboard

This dashboard summarizes the key purchases of items by quantity and amount. It allows a purchasing manager to quickly identify the main trends in the purchase of raw materials or products for sale.

How does our item purchasing look?Can I see the category trends?

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Inventory Valuation Dashboard

Inventory is usually a company’s largest current asset. Accurately measuring the monetary value of inventory items provides a clear understanding of the value of stock, enables inventory assets to be measured properly, and assures the accuracy of their financial statements. This dashboard can be sliced by company, site, warehouse, item type (such as Item, BOM, or Service), and item group. This makes it easier to determine which group of items represents the biggest value for the company.

What is my total inventory valuation? By product group?

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Inventory Days of Supply Analysis

Inventory Days of Supply measures how long it takes a company to turn its inventory into sales. It uses cost of sales and inventory valuation; aggregated amounts and historical views to provide finance with a view of inventory that reflects part of its current asset picture. However, this is not generally useful to operations, where the emphasis is on matching supply and demand of specific items in the future.

Days of Supply is calculated at the item level based on available stock (on hand + on order – reserved) and the average daily sales for a given period. It is typically used to match supply and demand for specific items in the future.

The Inventory Days of Supply Analysis lets users determine the items that are problematic in turning into sales. Users can then perform what-if analyses to determine the reduction opportunities for each item in days.

How long does it take me to turn my inventory into sales from a Finance and Operations point of view?

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Inventory Turnover Dashboard

The Inventory Turnover Dashboard focuses on two main KPIs:» Days Inventory Outstanding - shows the number of days of inventory on hand: the

number of days it takes a firm to sell its inventory.» Inventory Turnover - shows how many times a company’s inventory is sold and

replaced over a period.

How can I reduce my inventory?

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ABC Resources (Cost, Revenue, Margin)

ABC Classification (or Ranking) is a method of categorizing inventory items in three buckets (respectively A, B, and C), enabling particular attention to be given to those items that, if incorrectly managed, will be most damaging to the effectiveness or the efficiency of an operation in terms of Cost of Sales, Revenue or Gross Margin. The ABC Classification reports let the user specify the upper boundaries of the A bucket (defaults to 80%) and B bucket (defaults to 95% which corresponds to B being: 15%, and C: 5%).

What are my best and worst performing items from a Cost, Revenue, and Margin perspective?

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Slow / Dead Inventory Analysis

This Slow / Dead Inventory Analysis lets operation managers analyze the items that are slow in selling or “dead” – that haven’t been sold in the last two months.

Users can change the Variance % range slicer to limit their results to those items whose inventory on-hand have not change by more or less than N %.

What are the slowest selling items? What items are not sold?

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Inventory On-Hand Dashboard

This dashboard helps operations quickly identify the total available physical and total available inventory on-hand by product group. They can drill down detailed information by product, analyze the breakdown of the total available inventory on-hand (for example posted quantity, physical inventory, physical reserved, available physical, ordered, reserved, available for reservation, and on-order), determine the Top 15 items in stock, make sure the Sales invoices trend correlates with total stock on-hand, and analyze Inventory to Sales for the last 12 months.

What is my current Inventory On-Hand - Available and Physical? What has my Inventory to Sales ratio been for the last 12 months?

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Inventory On-Hand Dashboard » On-Hand Inventory by group » Drill across On-Hand Inventory Analysis by product

Users can drill across from the Inventory On-Hand Dashboard to further investigate on-hand inventory by item, with slicers for Company/Site/Warehouse, Item Type, and Item.

What items do I have on hand?

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Inventory Aging Report

The Inventory Aging report shows the age of the inventory in stock by item category, groupand items. It answers the following question: how much of the stock on hand today wasreceipted in the warehouse by aging buckets (e.g. 0-30 Days, 31-60 Days, …). This report canbe filtered by Company and Location.

This report helps managers identify the items that start to get old so that they can take directactions.

How long have my items been in stock?

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Project Costing Analysis

This dashboard can be used to report on job costing and analyze planned versus actual costs and revenue by job, job task, employee, status and date. Users can drill-across more detailed analyses from any of these dashboard cells.

What is the financial status of jobs and their actual vs scheduled usage?

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Job Task Costing Analysis

This report is used to report on Job Task Planning figures which provides an overview of the financial status and the usage of jobs that lets users compare the actual usage of a job with the scheduled usage. This report can be filtered by company, job status and date.

What is the financial status of jobs and their actual vs scheduled usage?

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Project Cost Category Dashboard » Project P&L Detail Report

This report - available by drilling across from the Project Cost Category Dashboard - can be used to analyze posted project transactions by projects and General Ledger accounts. It is typically used to reconcile the Profit & Loss statement with posted data from the Project module.

How can I reconcile my P&L with posted project information?

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Warehouse Dashboard

The Warehouse Dashboard can be used as a central resource for warehouse managers. It provides metrics such as picking routes productivity, performance, volume picked and shipped, and volume received and put-away.

From this dashboard, users can drill across many reports such as: Average Picked Quantity Analysis by Employee, Pickings Performance by Employee by Warehouse, Purchase Orders Arrival Trend, and Detailed Pallet Transport Analysis by Location.

Picking routes activities: How many picking routes are complete, reserved, and can be picked? How many picking routes are completed and awaiting packing? How many items have been shipped?

What is the picking routes productivity of employees by warehouse?

What is the volume of arrivals in my warehouses? What are the major sources?

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Overall Equipment Effectiveness Dashboard

The Overall Equipment Effectiveness (OEE) metric breaks the performance of a work center into three separate but measurable components: availability, performance, and quality. Each component points to an aspect of the process that can be targeted for improvement.

This monthly OEE dashboard lets users analyze each metric used to calculate the OEE Key Performance Indicator. Users can also see the historical trend for each of these metrics. This dashboard can be sliced by company, work center type, work center group, and capacity reservation type (for example, planned order, production). To properly analyze the underlying data of each component of OEE%, users can drill across reports from each of the dashboard’s cells. For example, the Capacity Reserved/Available Analysis report can be opened from the Availability % cell, and the Production Quality Dashboard from the Quality % cell.

What is the overall effectiveness of my plant?

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Production Efficiency Dashboard

This dashboard is typically used to measure work center efficiency and determine the most and least efficient work centers. Efficiency % is calculated using actual and scheduled lead times.

What are my most and least efficient work centers?

Production Efficiency Dashboard » Drill-across to What-If Production Efficiency% report

From the Production Efficiency Dashboard, users can drill across the What-If Efficiency % report in order to perform what-if analysis for every work center and determine the potential savings if a work center’s efficiency is increased by N %.

What savings could we achieve by improving work center efficiency?

Production Quantity Summary Dashboard

This dashboard provides a clear overview of the actual and scheduled volume produced by company, site, warehouse, and work center for a specific period of time. Users can then drill across to more detailed reports to analyze volume by operation and determine operational slippages and the reason behind them.

What volume of finished goods have I produced by company, site, warehouse, and work center in a specific period?

Actual vs. Planned Consumption by Work Center

This report can be used to analyze consumption cost variance by date, work center group, and work center. Users can drill through detailed transactions to analyze the consumption costs breakdown.

What are my production consumption cost variances?

Production Hours Dashboard

This dashboard can be used to analyze production hours spent on each work center by job type. The dashboard can be used in conjunction with the Efficiency Dashboard to better analyze process hours, lead times, and efficiency by employee, site, warehouse, and work center.

Which operation is causing maximum resource and material variances from a time perspective?

For more informationvisit www.zaptechnology.com

or email info@zaptechnology.com

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