E-Books in the Catalog : Managing MARC Records

in BatchesLixia Zhao

Electronic Resources Cataloging Librarian University of Arkansas at Little Rock

Ottenheimer Library, University of Arkansas at Little Rock

Founded in 1927

Over 500,000 books and periodical volumes

Purchased E-resources beginning 1999

150 electronic databases

Over 21,000 electronic books

Over 30,000 electronic journals.

E-book Vendors

NetLibraryEbrary (2000-09)OxfordGaleSpringerTaylor & FrancisCoutts (approval order) New!

E-book MARC RecordsVendor-supplied OCLCEbrary (unsubscribed

since 2009)

Oxford

Gale

Taylor & Francis

Coutts

Since December 2009Netlibrary

Springer (every other month)

Challenges of Vendor-supplied Records Generic records

◦ No detailed subject headings◦ Inconsistent authority control◦ Incorrect/incomplete MARC records◦ Not provider neutral

URLs ◦ Not stable◦ Invalid ◦ No URLs

Duplication

Changes Needed for OCLC’s Records

Add proxy string

URLs ◦Remove multiple links occasionally

◦Edit 856 |z field

Why Batch Process ?

Standardize records from different sources (Quality varies significantly)

Avoid duplicate records

Improve the accessibility of E-records

Process of Batch Loading

• Download from OCLC

• Download from Vendor Website

Download Records

• Edit records in MarcEdit

Preload• Batch load

records to ILS

Batch Load

Batch Process Records in MarcEdit

View records and count fields (especially 856 fields)

Identify syntax errors (using “Validate” function)Customize URLs

oDelete invalid URLs/restricted URLsoDelete URLS not linked to full textoAdd proxy stringsoEdit subfield z information

Add local information if necessaryEdit match point for record loading as “alpha

numeric vendor control number in MARC 001” (this step is no longer necessary)

Step 1: Customize Springer URL in MarcEdit

Springer Record from OCLC Collection Set

//dox.doi.org/

MARCEdit Customized Springer URL

Step 2: Found the Text with “dx.doi.org” in 856

MARCEdit Customized Springer URL

Step 3: Add proxy string

Change 856 subfield Z information

Step 4: Standardize 856 $z information

Post Load Clean-up

• Occasional double check

Millennium: Global Update

• Check URLs

Millennium: URL Checker • Check

duplicate records

Millennium: Heading Reports

Tips, Tricks, and Lessons

Tip 1: Error Log in Data Exchange

Got message : NUMBER OF INPUT RECORDS   - 2 NUMBER OF ERRORS         - 4     ( use -el flag to see messages ) NUMBER OF INVALID RECORDS - 2

Solution: Step 1: Add a preprocessing error log for the process "Load MARC or BIB Records (BTA)Step 2: Edit records in MarcEdit

Tip 2 : Set Match PointSet the system match point for record

loading as “alpha numeric vendor control number in MARC001”

Keep MARC001 consistent

oTo avoid duplicate records

o To collect statistics

Tip 3: URL Checker

Tip 4 : Separate Records for Print & Electronic (Pros & Cons)

Simplify the work associated with cataloging

Records are more accurate

Increase the number of titles available via OPAC

Tips & Fix 1: Wrong Link

Tip & Fix 2: Duplicate Records with Different 001

Lesson we learnedMarcEdit is a powerful tool in managing

MARC records

Vendors’ records require manipulation

Vendors’ records are inconsistent in quality

E-books could be unreliable.

Still Learning…Batch process MARC records from Netlibrary

and Coutts order

Resources and Support CSDirect http://csdirect.iii.com

Innovative manual #106005

Innovative manual #106008

MarcEdit by Terry Reesehttp://people.oregonstate.edu/~reeset/marcedit/html/index.php

Batch load discussion list http://listserv.vt.edu/cgi-bin/wa?A0=BATCH

Batch load wiki http://www.ibiblio.org/batch/load/index.php/Main_Page

THANK YOU

Lixia Zhao

LXZHAO@UALR.EDU