EJW Orientation 2015

transcript

Equal Justice Works Americorps OneJustice Orientation 2015

Wendy Lau, Executive & Operations Assistant1

Agenda

1) EJW Roles

2) Supplemental Benefits

3) Timesheet

4) Expense Tracking

5) Receipts

6) Submitting

7) Activity

EJW Roles Supplemental Benefits

TimesheetExpense Tracking Receipts Submitting 2

Introduction

EJW Americorps

OneJustice(Host Site)

WLC(placement

LAFLA(placement

ICLC(placement

TimesheetExpense Tracking Receipts Submitting

EJW’s Requirement

CompensationSupplemental Expenses(Reimbursement)

Provide proof of expenses (amt. varies per fellow)

Supplemental ExpensesAcceptable Supplemental Expenses

Rent / Mortgage Moving Expenses

Student Loans Professional dues

Utilities

Amount you prove can be one or a combination of the expenses above.

New Timesheet

Expense Tracking = receipts for supplemental expenses

Accessing Dropbox1. Go to www.dropbox.com. Do not download Dropbox.

2. Sign in on the website with username and password assigned by OneJustice.

• Forgot password? Email us directly.

• Purpose: submit monthly timesheet and receipts

7EJW Roles Supplemental Benefits

Download Timesheet

Click Download and save onto your computer.

Click on Timesheet file.

In the shared folder

Timesheet: Check Your Numbers

These numbers should match!

We will send timesheet back to you to fix.

Timesheet: Check Your Numbers

10EJW Roles Supplemental Benefits

Worked 9 hours - .5hr lunch = 8.5

hours/day

1 + 7.5 = 8.5 hours

How to Complete Expense Tracking Section

Example

Monthly Minimum Required: $1500Total Receipts: $1600

Requirement met.

Completed by fellow

Under the Minimum

What do I do if I don’t have enough receipts?Discuss with us directly.

What will happen?You’ll receive a Grocery Gift Card from OneJustice (difference between monthly minimum required and total receipts).

$50 under minimum required

Receipts

Expense Type Receipt example

Rent / Mortgage Screen print of cashed out rent check in online bank account

Student loans Screen print of student loans payment page

Utilities Scanned copy of electricity/water bill

Moving Expenses Scanned copy of receipts

Professional Dues Scanned copy of bar dues

Naming Receipts

1. Save screenshot of expense or scan receipt.

2. Title the File(First Name)_(Month) Receipt_(brief description)

ExampleWendy_January Receipt_RentWendy_January Receipt_Student Loan 1Wendy_January Receipt_Student Loan 2

Print and Name Your Timesheet

1. Scan signed timesheet.

2. Title the File1. (First name)_(month) Timesheet2. Example: Wendy_January Timesheet

Uploading Files

Click icon to upload timesheet and receipts.

Due Dates

Timesheets/Receipts from… …are DUE BY 12PM onJanuary 2015 February 5, 2015

February 2015 March 5, 2015

March 2015 April 6, 2015

April 2015 May 5, 2015

May 2015 June 5, 2015

June 2015 July 6, 2015

July 2015 August 5, 2015

August 2015 September 4, 2015

September 2015 October 5, 2015

October 2015 November 5, 2015

November 2015 December 4, 2015

Activity

ContactFor more information, please visit

one-justice.org/fellows

Wendy Lau - Executive and Operations Assistantwlau@one-justice.org415.834.0100 extension 309

Thank you!