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Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
Erasmus Mundus - Al Idrisi: A scholarship scheme for exchangeand cooperation between Europe and the Maghreb
http://www.al-idrisi.eu
ERASMUS MUNDUS
Al Idrisi
Organization of themobility flows
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Index
Mobility flow overview Timetable Call for applications Selection procedure Mobility management Study recognition
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility flow overview
Target Groups Types of scholarships
Level and duration of mobility Credit transfer programme Degree seeking programme Short stays
Doctorate Post-doctorate Staff
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility flow overview
Target Group 1 (TG1) Nationals from Algeria, Morocco and Tunisia
who are registered in one of the higher education institutions (HEI) in the region that is a member of the partnership.
Nationals of European countries who are registered in one of the European HEIs that is member of the partnership.
All levels of mobility flows (undergraduate, master, doctorate, post-doctorate, staff)
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility flow overview
Target Group 2 (TG2) Nationals from Algeria, Morocco and Tunisia
who are registered in a higher education institution of these countries that is not included in the partnership, or
who have obtained a university degree or equivalent by an institution of these countries.
Only master, doctorate and post-doctorate mobility flows
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility flow overview
Target Group 3 (TG3) Nationals from Algeria, Morocco and Tunisia
who are in particularly vulnerable situations, for social and political reasons.
For example: having a refugee status or asylum beneficiaries
(international or according to the national legislation of one of the European recipient countries) or
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility flow overview
it can be proved that they have been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual inclination or
they belong to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons)
Only undergraduate, master, doctorate and post-doctorate mobility
For Al Idrisi: limited to undergraduates from Algeria and Tunisia
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility flow overview
Scholarship Distribution
CountryUndergra
duatesMasters
Doctorates
Post-doc
Staff TOTAL
Algeria 15 10 7 4 4 40
Morocco 12 10 9 5 4 40
Tunisia 15 10 7 4 4 40
Sum 42 30 23 13 12 120
EU 18 12 10 5 5 50
Total 60 42 33 18 17 170
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility flow overview
Type of Mobility
Outgoing
Third country
Incoming
TOTALEuropeans Third-Country nationals
Target Group 1
Target Group 1
Target Group 2
Target Group 3
Undergraduates
18DZMATN
121212
---
3-3
60
Masters
12DZMATN
686
424
---
42
Doctorates
10DZMATN
686
111
---
33
Post-doctorates
5DZMATN
343
111
---
18
Academic staff
5DZMATN
444
---
---
17
TOTAL 50 98 16 6 170
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility flow overview
Level of mobility Credit transfer programme / Short stays
Degree seeking programme
Undergraduate1000 € per monthTG1 & TG3
6 or 10 months (TG1)10 months (TG3)
Morocco: No TG3
Not applicable
Master1000 € per monthTG1 & TG2
6 or 12 months (TG1, non EU)6 or 10 months (TG1, EU)
12 or 24 months(TG1 and TG2, non EU)
Doctorate1500 € per monthTG1 & TG2
6 or 12 months (TG1, EU)6 months (TG1, non EU)
36 months(TG1 and TG2, non EU)
Post- doctorate1800 € per monthTG1 & TG2
6 months (TG1 and TG2) Not applicable
Staff2500 € per monthTG1
1 month (TG1) Not applicable
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Fields of Study
Study fields should focus on regional needs defined already in the project application
Engineering (6) Water and Environment, Renewable Energies (7) Languages (9) Information and Communication Technologies (11
and 15) Health and Life Sciences (12)
Discussion additional fields?
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Fields of Study
additional fields agreed on Business studies and management sciences (4) Natural Sciences (13) Social Sciences (14) Administrative Staff (16.9)
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Tentative timetable
Deadline for receiving the academic offer from the partners 28/10/2011
Call for applications 01/11/2011 – 16/01/2012
Awareness rising campaign in the MaghrebNovember/December
2011
Preparation of the applications for grading for the home and host universities
17/01/2012 – 20/01/2012
Start of the evaluation process- validation and grading by the home universities- grading by the host universities
23/01/2012
Deadline for validation and grading by the home universities 10/02/2012
Confirmation of eligibility sent to all candidates 13/02/2012 – 17/02/2012
Deadline for appealing against the home universities 24/02/2012
Deadline for resolving appeals by the home universities 02/03/2012
Deadline for grading by the host universities 09/03/2012
Confirmation of admissibility sent to all candidates 12/03/2012 – 16/03/2012
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Tentative timetable
Deadline for appealing against the host universities 23/03/2012
Deadline for resolving appeals by the host universities 30/03/2012
Preparation of the applications for selection 02/04/2012 – 06/04/2012
Advisory and Selection Committee meeting 11-12/04/2012
Final confirmation by home and host universities 16/04/2012 – 27/04/2012
Award decision sent to the selected candidates end of April 2012
List of selected scholars sent to the EACEA 15/05/2012
Start of the first mobility flows 01/06/2012
Latest starting date for student mobility flows 31/12/2012
Latest starting date for staff mobility flows 30/09/2013
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Tentative timetable
Discussion Reception of the academic offer
Deadline for partner institutions Start of the mobility flows at each level and
institution How to get all mobility flows started by
31/12/2012: Preparatory activities for selected candidates Language training Visa issues, …
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
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Call for applications
On-line application tool Academic offer How to apply Documents required Output Video tutorial
Discussion Documents to be uploaded
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Selection procedure
Principles Impartial and transparent Based on merit and equal opportunities Resecting cross-cutting requirements
Gender-balance Real participation of socioeconomically
disadvantaged people Balanced distribution of scholarships
with clear and effective appeal mechanisms
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Selection procedure
Tools Common grading grids Double grading: home and host institutions Distribution algorithm
Discussion Selection criteria: evaluation grids
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Selection procedure
Undergraduate & Master(once all exclusion requirements fulfilled)
Home University Host University
Strategic importance of the discipline 3 3
Academic merit (GPA, motivation, …) 4 5
Disadvantaged Groups 1 -
Other: to be specified 2 2
Subtotal 10 10
Final grade 20
Double grading scheme Basis for the selection procedure Common grading grid
Undergraduate & Master: only for priority areas
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Selection procedure
Doctorate (*)
(once all exclusion requirements fulfilled)Home University Host University
Academic Merit (CV, GPA, motivation, research plan, …) - 20
Letter of support 5 5
Institutional commitment in (re)incorporating the candidate 5 -
Disadvantaged Groups 3 -
Other: to be specified 2 2
Subtotal 15 27
Final grade 42
Double grading scheme
* Candidates applying for one of the priority areas, receive 5 extra points.
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Selection procedure
Post-Doctorate & Staff (*)
(once all exclusion requirements fulfilled)Home University Host University
Academic Merit (CV, GPA, motivation, research plan, …) - 20
Strategic discipline 5 5
Letter of support 5 5
Institutional commitment in (re)incorporating the candidate 5 -
Subtotal 15 30
Final grade 45
Double grading scheme
* Candidates applying for one of the priority areas, receive 5 extra points.
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Selection procedure
Overview The PMU will prepare the applications for evaluation by
the partners The applications will be validated by the home
universities (TG2 and TG3 applications will be checked by the member of the Selection and Advisory Committee representing the corresponding country)
Home and host universities will simultaneously grade the applications according to the common evaluation grid
Each evaluation step is followed by an opportunity for appeals against the evaluating institution
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Selection procedure
The PMU will prepare the applications for the selection of candidates
The selection will be done by the Advisory and Selection Committee (ASC) Foreseen dates: 11-12/04/2012 Distribution algorithm: see Project Proposal
Final check of the selection by the ASC Balanced mobility distribution Readjustments in the mobility flow distribution
if necessary
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility Management
The ASC will send the results to the PMU The PMU will forward the results to the home and
host universities asking for a final check and admission, respectively.
The PMU will inform the selected candidates through a scholarship letter
The selected candidate has to sign a contract accepting the terms and conditions of the grant
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility Management
The PMU will send a list of the candidates having accepted the grant to the home and the host universities
The host university will provide the grantees with an invitation letter
Host and home universities will guide all grantees and assign a supervisor or contact person to each incoming and outgoing student and scholar
The host university must provide support to their hosted grantees for obtaining the corresponding visa and residence permits
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility Management
The EU partners will be in charge of managing the scholarships for incoming and outgoing grantees Payment of the monthly allowance Providing a prepaid ticket on request Assurance (health, travel, etc.)
obeying the minimum requirements established by the EACEA
Each partner will be responsible of monitoring the stay of the hosted grantees
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility Management
Host universities will organize regular individual and joint meetings with the grantees
A complete grantee file will contain at least: Scholarship agreement Certificate of arrival Progress report(s) Certificate of departure Final report
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Mobility Management
Templates for these documents will be available at the Intranet of the Al Idrisi website (http://www.al-idrisi.eu)
The files will have to be kept by the corresponding partner during five years after the end of the project.
A certified copy of the complete file will have to be sent to the PMU
Online management of the files is under study.
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Study recognition
Recognition and transfer of credits Non degree seeking students
Erasmus type learning agreement To be signed before departure by the home and
host universities Degree seeking students
Obtain a full European Degree Diploma Supplement simplifies recognition
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Study recognition
Doctorate students & Post-doctoral fellows Detailed work plan Agreed with their respective supervisors at the
home and the host universities prior to departure Guarantees the work done at the host university,
if completed successfully, to be fully recognized at the home university.
Academic and administrative staff Detailed work plan Agreed with their respective contact persons at
the home and the host universities prior to departure
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Study recognition
The mechanisms for student examination will always follow the local regulations and rules established at the host universities
All partners will provide the students with a comprehensive transcript of records. The European universities will make use of ECTS while the Maghreb partners will use their local grading and study load accounting systems
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Study recognition
Tables of equivalence will be established and employed for a relatively straight forward conversion between the different systems. If possible, the grades converted to ECTS will also be included in the official transcript
Discussion Tables of equivalence
Work/study load Qualifications
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Study recognition
Erasmus type learning agreement
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Study recognition
Diploma Supplement
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Discussion
Do you have any further questions? Are there any suggestions? Ideas …
Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia
ERASMUSMUNDUS
Al Idrisi
Organization of themobility flows
Thank you for your attention
http://www.al-idrisi.eu
ERASMUS MUNDUS
Al Idrisi