ExxonMobil BBS web tool Version June 2011

What has changed• Alert Observations

– Project number– Observation time– Unannounced Observations– Field verification and validation process

• Reports– Selection criteria– Stewardship reports for AO Validated, active users, AO’s and Questionable items

• AO DTR– Layout– Job description added as quality criteria

• Near miss – Layout– Actual versus planned closing date– OIMS system reference (ExxonMobil only)

• JSA DTR– Button added on 1st level

What has changed – Alert Observations

• Project #: – Field added to cluster AO’s per project – Convention• the apro number is to be used for Coteba/Artelia projects• TBD for ABB programs

What has changed – Alert Observations

• Time: – Time plus AM/PM indication changed into 24 Hrs

clock– Convention• HH:MM format to be used

What has changed – Alert Observations• Unannounced AO: – Field ( Yes/No) added to indicate if the AO was

announced or not• Unannounced means that the observer appears on site

without giving a heads up or pre-notice to the persons observed

– One should strive to maximize the number of unannounced visits

What has changed – Alert Observations• Description of Task & Background Information /

Work Conditions: – Importance of this field is raised and it is added on

the AO DTR template as a separate item

What has changed – Alert Observations• Questionable Item #: – Field protected from direct input– QI are picked up by the system from Page 2 of the AO

• Signature field has been eliminated

What has changed – Alert Observations• Field verification and validation:– In the field follow up and Quality review of the

recommendation that were implemented to confirm: • Effectiveness and Sustainability over time

– Should be performed 1-3 months after the confirmed implementation date

Field Verification and Validation

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What has changed – Alert Observation DTR• Page 2 Positive comments / Questionable items – Split into 2 sections

• Page 1 Job description – Added

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Split

What has changed – Alert Observation DTR• Field Verification and Validation process– No longer obsolete

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Split

What has changed - Reports

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What has changed - Reports

• AO Count Report - Vendors working for >1 OSP – Selection of AO’s is now based on the OSP selected in

the AO form when completing the AO – In the past the selection was based on default OSP,

resulting in incorrect counts • Test vendor has performed 124 AO’s for work ordered by

OSP 1 and 6 for work ordered by OSP 2

Test Vendor

Test Vendor

Test Vendor OSP1 selected

Test Vendor OSP2 selected

What has changed - Reports

• LPO Validated– Stewardship report to monitor the completion of the

field verification and validation (V&V)• Verification and validation takes place 1-3 months after the

implementation • Report is general indicator if verification is still required • The AO list gives detail which AO’s need V&V

What has changed - Reports

• LPO Validated – continued • The AO list gives detail which AO’s need V&V• Vendors can order by clicking on the “Field Validation

completed? “ column in the header

What has changed - Reports

• Questionable items per month and YTD– Stewardship report to monitor quality of AO process

and indirect also the application of the deeper dive tools

Test Vendor

Test Vendor

What has changed - Reports

• Active users – Stewardship report to manage the User Base– Every vendor should have at least one user that has

admin rights, if not, contact ABB or Coteba/Artelia • enables that user to create new users and to change the

status to inactive of users that are not longer participating

What has changed – JSA DTR

• “Add Default JSA DTR” button– Button added on first JSA DTR level to open blank JSA

DTR template

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What has changed – Near Miss• New layout of the Near miss / hazard

identification form – more logical flow

What has changed – Near Miss• Added reference to OIMS system (ExxonMobil only)• Added “Actual Completion Date” versus “Expected

Completion Date”

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