Facilities Construction & Maintenance Strategic Master ... · 7/18/2018 · Facilities...

transcript

Facilities Construction & Maintenance

Strategic Master Space Plan Workshop

July 18, 2018Updated 7/6/18

Overview

•What is a Facilities Strategic Master Space Plan

•Background

•Strategic Master Space Plan – Phase III

Progress Report

•Mid County - Loveland O&M Campus Concept

•Confirmation of Milestones

Facilities Strategic Master

Space Plan

• Best management practice

• Business needs-driven process

• Sound, but flexibleo business plan

o service delivery

o growth rate

o technology

o revenue

• Strategy – NOT short-term

• Periodic updates

Understanding

AnalyzingPlanning

Acting

Data gathering

Benchmarking

Organization

Focus areas

Forecasting

Lifecycle

Service levels

Scenarios

Trends

Horizons

Gap analysis

Recommendations

External factors

Tactical plans

Updates

Facilities Strategic Master

Space Plan

• Benchmarked

• Space-planning standards

• Stakeholder involvement

• Growth projections

• Financial impact

• Real estate needs

• Long-range horizons

Background

Phase I• Facilities space utilization

• Spatial and functional inventory45 buildings/11 categories of space

• Facilities condition assessment112 buildings; facility condition index

Phase II

Good, 72

Fair, 16Poor, 20

Critical, 4

Strategic Master Space Plan –

Phase III Progress Report

• Overview and schedule

• Profile existing departments

• Uniform space standards

• Space program development

• Master plan basis

Phase III

• Develop understanding of county’s spatial

inventory

• Develop understanding of how spaces are utilized

• Forecast, plan, and make recommendations for

future spatial needs over the next 20 years

• Findings provided in Facilities Master Plan

– Recommendations being actionable steps for

short-term and long-term improvements

– Includes budgets and general scope of work

Overview and ScheduleObjectives of Study

Space Needs

Assessment

Background

Data &

Staff Projections

Departmental

Space Needs

Total Square

Footage

Needed

Facility

Analysis

Recommend

Space Utilization

Approach

Action Plan &

Budget Timeline

Size/location

Completion/renovation

General condition

Site size/expansion

Parking

MEP systems

Structural integrity

ADA compliance

Current use

Applicable codes &

standards

Staff Meetings

Recommendations

Long-Term Viability

and/or Alternate Uses

Overview and Schedule

Study Process

Space Needs

Assessment

Background

Data &

Staff Projections

Departmental

Space Needs

Total Square

Footage

Needed

Facility

Analysis

Recommend

Space Utilization

Approach

Action Plan &

Budget Timeline

Size/location

Completion/renovation

General condition

Site size/expansion

parking

MEP systems

Structural integrity

ADA compliance

Current use

Applicable codes &

standards

Staff Meetings

Recommendations

Long-Term Viability

and/or Alternate Uses

Study Process

Schedule

Profile Existing Departments

Data Collection

Population Forecast Model

Population Growth

• Current ~ 175,000

• 5-yr. est. – 184,000

• 10-yr. est. – 194,000

• 20.yr. est. – 211,000

Approx 23% growth

over 20 years

Source: Bureau of Economic

and Business Research

Space Plan efforts will coordinate with Community Development’s

population study with Western Michigan University

Departmental Interviews

• December 2017

– Departmental overview

– Review questionnaires

• March 2018

– Staff growth projections

– Draft space standards

• April 2018

– Draft programs distributed

Questionnaires and Interviews

Office Site Visits

Observations

• Strategic space plan

offers organized future

growth framework

• Uniform space standards

aid in consistent sizes

allowing greater flexibility

Uniform Space Standards

PO-A Office Type

PO-A: Executive-Level & Elected Official Office (250 SF)

Position examples:

• Commissioner

• County administrator

• Elected official

PO-B: Director-Level Office (180 SF)

PO-B Office Type

Position examples:

• Department

director

PO-C: Manager-Level Office (120 SF)

PO-C Office Type

Position Examples:

• Division manager

• Attorney

• Executive assistant

WS3: Supervisor &

Professional (64 SF)

WS3, WS2 & WS1 Workstations

WS2: Paraprofessional

(48 SF)

WS1: Paraprofessional

(Limited Use) (35 SF)

Position Examples:

• Supervisor

• Engineer

• Coordinator

Position Examples:

• Specialist

• Administrative assistant

Position Examples:

• Field inspector

Office Flexibility

Trends and Technology

Space Program Development

Factors Affecting Staff Growth

• Impact of population growth on services

• Response to public expectations for

services and amenities

• Demands resulting from construction and

development activity

• Some departments understaffed at

varying degrees from prior recession

• Technology integration into departmental

operations results in changes

Staff Growth – Trends (BOCC)

2018 2022 2027 2037

BOCC - 2018 to 2037 Staff/1000

Public Safety

Public Works

Utilities

C.S. - Parks & Recreation

Community Development

Facilities

C.S. - Library

Information Technology

Fiscal

Human Services

Administration

Fleet & Transit

County Attorney

Purchasing

Risk Management

Human Resources

Tourism

Real Estate

Economic Development

Departments

with slight or

consistent ratio

growth shown in

yellow bubbles.

Staff Growth – Trends (State & Elected)

2018 2022 2027 2037

Elected & State - 2018 to 2037 Staff/1000

Sheriff

Tax Collector

Dept. of Health

Property Appraiser

Clerk of Court

Supervisor of Elections

Space Program Projections

Master Plan Basis

Campuses

West County

Mid-County

South CountyEast County

Loveland Health Campus

Loveland O&M / Sheriff Campus

Murdock Campus

West County Campus

Grace Street Campus

Airport Rd / Public Safety Campus

Punta Gorda Campus

Florida Street (Public Works)

Master Plan Basis

Overall County Map

West County

Mid-County

East County

Murdock Campus

West County Campus

Grace Street Campus

Punta Gorda Campus

Florida Street (Public Works)South County

Master Plan Basis

West County – West County Annex

West County

Annex (old)

• New building operational in May 2018

• Previous building was demolished

• Building occupants: tax collector,

property appraiser, commission office,

training room and health clinic

• Building planned for 20-year growth

• Site includes:

o Public Works

o Fire Station 13

West County

Annex (new)30

Master Plan Basis

South County

West County

Mid-County

South CountyEast County

Murdock Campus

West County Campus

Grace Street Campus

Punta Gorda Campus

Florida Street (Public Works)

• Justice Center 20-year growth and

renovation plan conducted in

separate study

• Historic Courthouse houses

supervisor of elections with

operational challenges and

inefficiencies in historical facility

• South County Annex occupants: tax

collector, property appraiser, state

legislator’s office and Public Works

• Annex building is inefficient for

current demands and usage, with

age and condition may warrant

replacement or renovation

Master Plan Basis

South County – Punta Gorda Campus

Justice Center

Historic

Courthouse

South County Annex32

Master Plan Basis

South County – Grace Street Campus

Grace Street

• Building renovation completed in

2007 and in good condition

• Houses the South County

Employee Health Center with

expectation to double in capacity

• Community Services resides in

significant portion of building, but

slated for new North Charlotte

Regional Park complex

• Upon move, approximately 5,000

net sf will be vacant

Master Plan Basis

South County – Airport Rd / Public Safety

Airport Rd

Vehicle

Maintenance

County

Jail• County jail growth and planning

addressed in 2016 report

• Airport Road Annex site is planned for

Sheriff’s training facility

• Transit and supervisor of elections

warehouse forecasted relocation from

annex with relocation addressed in study

• Public Safety Building has proposed

addition of 911 facility with study

evaluating growth capacity of Public

Safety Building

Master Plan BasisSouth County – Florida Street (Public Works)

Florida Street

(Public Works)

• Portion of Public Works staff

currently housed in Florida Street

administration building

• Administration building remaining as

Public Works satellite location if staff

is relocated

• Lighting and signage functions could

relocate with current structures

needing demolished upon relocation

• Public Works yard remains active

• Parks and Recreation yard

Master Plan Basis

Mid County

West County

Mid-County

East County

Murdock Campus

West County Campus

Grace Street Campus

Punta Gorda Campus

Florida Street (Public Works)South County

Master Plan Basis

Mid County – Murdock Campus

• Aging campus and infrastructure

• Opportunities for renovation and

reorganization of Building A, increasing

operational efficiency while addressing

maintenance issues

• Condition and plan layout of Building B

warrants replacement consideration

• Building Construction Services

(Building C) expansion in process,

addressing 20-year growth

• Building D may need relocate and

vacated facility

• Existing parking issues need addressed

Master Plan Basis

Mid County – Loveland Health

Human Services

Health Department

• Relatively new buildings in good

condition: Human Services (2011);

Health Department (2010)

• Human Services building has limited

expansion capabilities and includes

the Employee Health Center

• Human Services Department is

included in the conceptual phasing of

Family Services Center site

• Second floor of Health Department

has approximately 8,000 s.f. of shell

space for future build-out

• Site does not allow for any expansion

• Planned sheriff facilities include:

District 3 substation, forensics

evidence building and future Support

HQ building

• Proposed Loveland O&M complex

provides space for Public Works,

Utilities, Facilities and Community

Services through 20-year time frame

• Loveland O&M project could free up

space at constricted Murdock, South

County Annex & Florida Street sites

Master Plan Basis

Mid County - Loveland O&M / Sheriff

Utilities

(Existing)

Proposed O&M

Complex

Sheriff Facility

(D3, Evidence & Support HQ)

Eastport Environmental

Buildings39

Mid County - Loveland O&M

Campus• Stakeholders

– Public Works with MPO

– Utilities

– Facilities

– Natural Resources

• Conceptual site layout with two building

layout concepts

Mid-County – Loveland O&M

CampusConcept Site Layout

CampusBuilding Layout Concept 1

Campus Building Layout Concept 2

Confirmation of Milestones

• Office space standards for new construction,

renovations and remodels

• Continuation of conceptual planning for

Mid-County Loveland Operations &

Maintenance Campus Concept

QUESTIONS

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