First Step – Run the Audio Setup Wizard

CTSI presents Web Conferencing with Blackboard Collaborate

If you do not have a head set please use headphones or ear buds if you are planning on speaking, otherwise there will be feedback. If you are using speakers and a mic please go to the Tools menu -> Audio -> Speaker Settings -> then check “Mute speakers when Talk is pressed”.

If you have no mic or are in a shared area and don’t want to speak, you can still use the chat window.

Welcome!

The blue microphone will display beside whomever is speaking

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1 – The volume of your microphone2 – The volume of your speakers3 – The Talk button, click to activate your mic, click again to mute4 – The Video button, click to activate your webcam

Communicating in Collaborate

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1 – The Audio and Video Panel2 – The Participants Panel3 – Emotion menu4 – Away from keyboard (AFK) button5 – Raise Hand button6 – Respond to Poll button7 – List of Participants8 – Chat Panel9 – Chat message text box

Note: Panels can be detached and dragged around, as well as resized, to customize your view.

The Collaborate User Interface

What is Collaborate?A Web Conferencing tool that can:

host hundreds of simultaneous attendees

Up to 6 live audio and video synchronous streams

Interactive Whiteboard

Application Sharing

File Transfers

Web tours

Allows for:

Online Office hours Broadcast and Record Lectures

Online meetings Virtual training

Online Labs or Tutorials

Itinerary

• Gaining Access to and Scheduling Collaborate Sessions• Preparing for a Session• Running the Session

– Recording– Using the Whiteboard– Conducting a Web tour– Using Application Sharing– Transferring Files

• Moderating a Session– Watching attendees– Changing Permissions– Conducting Polls

Somewhere in the middle a 5 minute break

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Quick Warm-up Activity: Where are you?

Gaining Access to Collaborate

How many of you currently have access to Collaborate?

Send a request to portal.help@utoronto.caRemember to include the Portal Course or Organization

To get Access, all you need to do is:

- For Yes. - For No.

Scheduling Collaborate Sessions

Application Sharing demo

Done via Portal Courses or Organizations

Preparing for a Session

Arrive early!

First – Run the Audio Setup Wizard (needs to run each time you start a session)N.B. No one can hear you while you are running the wizard

Send the link to the Test room, available on the Portal Information site:www.portalinfo.utoronto.ca/webinar

Create a welcome slide with instructions to run the Audio setup wizard and anything else they might need to do at the start

Second – Pre-load your content - Very large PPTs can take a while

Third – Plan some warm-up or ice breaker activities to get your attendees used to how you want to run the session

Running a Session

RecordingUsing the WhiteboardConducting a Web tourUsing Application SharingTransferring Files

RecordingWhen you, as the moderator, first enter the session you will be prompted to started recording.

No one, at this point, does!

Once you are ready, hit the record button at the top right.

It will then change to a ‘Recording’ button. Click it again to pause, and then again to un-pause.

The Recording will automatically stop one the session is ended.

Finding your RecordingsRecordings are accessible through the Blackboard Collaborate tool in the Portal Course or Organization the session was created it.

Recordings are queued for processing once the session is completed. Depending on the length of the session the processing can take a while. Once completed the Recording will automatically appear under the Recordings link.

Whiteboard

Whiteboard Tools

Whiteboard Controls

WhiteboardIt’s Interactive!

Everyone draw a happy face here!Selection Tool

Pointer Tool

Pen Tool

Text Tool

Filled Shape Tool

Shape Tool

Line Tool

Screen Capture Tool

Clip Art Tool

Loading Content into the WhiteboardPowerPoint presentations (.ppt .pptx) and OpenOffice presentations (.ppt, .pptx, .sxi and .odp) can be loaded into Collaborate using the Load Content button

• You will need to have PowerPoint or OpenOffice installed

• All animations and links will be lost, plan accordingly

• Any other content loaded using the Whiteboard will be sent to the File Transfer library

Whiteboard

• Can develop complex slides and activities directly in Collaborate (PowerPoint not needed)

• Whiteboards can be saved as whiteboard files for future use – faster loading

• Whiteboards can be saved as PDFs for later distribution

• If animations are required Application Sharing can be used instead

Web tour

Can take participants to any publically accessible website

Participants can interact with the page, and can navigate away

Best method for showing videos!

Application Sharing

Yellow border indicates what the

participants can see

Participants can be granted permission to interact with the application

Application Sharing

• Can be resource intensive

• Prepare your Applications ahead of time

• Keep your Panels in view

File TransferAny files added to the File Transfer Library can be downloaded at any time by participants

Files are also available while watching recordings

Moderating a SessionKeep an eye on your Participants!

Status indicators

Yellow dots = Moderate delayRed dots = Significant delayIcon represents which tool or content is delayed

Slow down to help participants catch up. Pause on one slide or page and wait for the indicators to disappear.

Audio will catch up automatically by being sped up. Users will hear a “chipmunk” voice.

PermissionsYou can add or remove permission, or access to the tools, from all or individual students.

Global Permissions

Individual Permissions

Quick Activity – Giving Everyone Moderator Privileges!

Polling and Publishing ResultsDo you plan to use Collaborate in the next:

A. WeekB. Two weeksC. One monthD. In the fall termE. Someday, maybe...

Hints and Tips

Ask for help – in large classes get a TA or colleague to manage the chat and any questions

Adjust your Panels – move and increase the chat window, especially if you are on your own

Prepare, Prepare, Prepare – Conduct dry runs of activities, test that multimedia displays correctly, collect and save any files you will share in one place

Keep your participants awake – conduct an activity every 5-10 minutes

Check out the documentation on our Help site:www.portalinfo.utoronto.ca

Help Resources

http://www.portalinfo.utoronto.ca/webinar

Portal.help@utoronto.ca

Ryan GreenRyan.green@utoronto.ca416.946.7729

Questions