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transcript

The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

FRBRFRBRFunctional Requirements for Bibliographic Records

Our practical experience of FRBR at theUniversité Catholique de Louvain Belgium

Claire DupontCataloguing and Authority ControlUniversité catholique de Louvain

+32(0)10479313claire.dupont@uclouvain.be

with the collaboration ofAntoinette Le Maire and Benoit Erken

Table of contents� Historical aspects� Positive aspects� Nothing is perfect� Our database : a mixed catalogue� How does it work ?

� To create a new FRBR record� To add a non-FRBR record to an existing structure� To identify FRBR candidates

� Some examples� Translations of a work� Structural relationship� Letters� Multiple works� Other material

� FRBR and the future

Historical aspects� UCL has been using the VTLS FRBR

implementation since December 2003 ;

� in 2004 a Consortium of 4 Belgian Universitiesis created : the Académie Louvain ;

� the data from those 4 universities have beenmigrated into a Consortium database.Only UCL was running FRBR before ;

� the Académie moved to the VTLS FRBRConsortium environment in April 2006.

Positive aspects

� “global” representation of an "intellectual" or"artistic" universe through :

� collocation ;� greater visibility for the end user ;� accessibility to "big" works, for examples

works of philosophers, great writers, letters,and so on ;

� structural relationships from work to work

Positive aspects� ability to extract FRBR records in a non FRBR format

like MARC or XML for exchange and for harvestingin a Union catalogue MODS based (so VTLS Virtuaallows exchanges even for FRBR records) ;

� ability to find FRBR candidates based on a scriptintegrated in VTLS Virtua, and to automatically« FRBR-ize » the good candidates in the catalogue ;

� ability to use a script based on « thingISBN » to findmore FRBR candidates in our catalogue (indevelopment – examples further).

But nothing is perfect …

� limits of the MARC format and the mapping*(content notes, edition statement for example) ;

� no way to identify a FRBR record in the indexentries.

* DELSEY, Tom. Functional analysis of the MARC 21 bibliographic and holdingformats. Washington : Library of Congress, 2002. Document available here :http://www.loc.gov/marc/marc-functional-analysis/original_frbr.html « adapted »for VTLS Virtua by John Espley

Our database : a mixed catalogue� FRBR and non-FRBR records living together

in a unique catalogue :

FRBR record

Non-FRBR record

� FRBR and non-FRBR records living together

� The display changes automatically :

Non-FRBR recordFRBR record

� FRBR and non-FRBR records living together� The display changes automatically

� Each level is displayed as a Work or Expressionor Manifestation according to the Local Levelfields "W" "E" "M" :

ManifestationExpression

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� FRBR and non-FRBR records living together� The display changes automatically� Each level is displayed according to the Local Level field "W" "E"

� An automatic link between each level is createdthrough 001 and 004 tags :

Expression

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How does it work ?� Creating a new FRBR record : all the

information is already existing in the non FRBRrecord :

Manifestations

Expression

" Save as FRBR"

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Automatic conversion of the initialrecord to a FRBR structure

The tabs of the initial record appearat the manifestation level

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� Creating a new FRBR record : all the information is alreadyexisting in the non FRBR record

� WORK level :

240 : is the initial 240 from thenon-FRBR record or is createdfrom the content of the 245 $a

100 with all the subfields

(If no 100 then 130)

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� Creating a new FRBR record : all the information is alreadyexisting in the non FRBR record

� WORK level

� EXPRESSION level :

008/35-37 Language

�If the Expression is languagematerial (Leader 06 "a") :� Language material� Language from code 008/35-37� Edition statement from 250, if itexists� The form from code008/23, if notblank

�If the Expression is music or asound recording (Leader 06 types ‘c’,‘d’, ‘i’, or ‘j’) :� Text describing LDR06� Content of 511, if it exists

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� Creating a new FRBR record : all the information is already existingin the non FRBR record� WORK level� EXPRESSION level

� MANIFESTATION level :

The complete bibliographicinformation just as in atraditional MARC record

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� Adding a record to an existing FRBR record :

FRBR record

Non-FRBR record

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� 1st step : checking the bibliographicinformation of the non-FRBR record :

� 008� author� uniform title

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� 1st step : checking the bibliographic information of the non-FRBR record

� 2nd step : clicking on the icon « save asFRBR » :

" Save as FRBR"

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BIBID 959909 : 9780151369027 <=> 015136902X100 $a :245 $a : The great code : the Bible and literature /260 $b : Harvest books/Harcourt,260 $c : 1983ISBN : 0156364808ISBN : 0156027801ISBN : 015136902XISBN : 0140129286ISBN : 0774701366ISBN : 0744800056ISBN : 0710090382 0710090382 [BIBID 1230361]

100 $a : Frye, Northrop245 $a : The great code: the bible and literature260 $b : Routledge & Kegan Paul,260 $c : 1982

ISBN : 077470134XISBN : 0143054333ISBN : 857559012XISBN : 963076038XISBN : 9061682495 9061682495 [BIBID 260329]

100 $a : Frye, Northrop245 $a : De grote code : de Bijbel en de literatuur /260 $b : SUN ,260 $c : 1986.

� Result : list of relatedISBNs

� New search in ourdatabase to identifythose related ISBNs

� A script identifies thisISBN in aManifestation record

� Make a search inLibraryThing

� Result : FRBRcandidates

� Using a script based on "thingISBN" to findFRBR candidates :

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BIBID 404984 : 9780300036763 <=> 0300036760100 $a :245 $a : Art and beauty in the Middle Ages /260 $b : Yale university press ,260 $c : 1988.ISBN : 0300093047ISBN : 0300042078ISBN : 0300036760 0300036760 [BIBID 1212613]

100 $a : Eco, Umberto,245 $a : Art and beauty in the Middle Ages /260 $b : Yale university,260 $c : 1986

ISBN : 3423301287ISBN : 3423046031ISBN : 3446153101ISBN : 8426412440ISBN : 2246412811 2246412811 [BIBID 1010271]

100 $a : Eco, Umberto,245 $a : Art et beauté dans l'esthétique médiévale /260 $b : Grasset,260 $c : 1997

ISBN : 2253943290 2253943290 [BIBID 1004473]100 $a : Eco, Umberto,245 $a : Art et beauté dans l'esthétique médiévale /260 $b : Grasset,260 $c : 2002

ISBN : 903510787X

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� Going further � if ISBN is not in Librarything,then search in xISBN :

BIBID 810513 : 9782275018331 <=> 2275018336245 $a : Droit civil.260 $b : Librairie gÃ©nÃ©rale de droit et de jurisprudence,260 $c : 1999Not in libraryThing then in xISBN Worldcathttp://xisbn.worldcat.org/webservices/xid/isbn/2275018336?method=getEditions&format=xmlISBN : 2275018336ISBN : 2275020098ISBN : 2275015876ISBN : 2275024573 2275024573 [BIBID 1002728]

100 $a : Voirin, Pierre245 $a : Droit civil:.260 $b : Librairie gÃ©nÃ©rale de droit et de jurisprudence,260 $c : 2004

ISBN : 2275021469 2275021469 [BIBID 855699]100 $a : Voirin, Pierre245 $a : Droit civil:.260 $b : Librairie gÃ©nÃ©rale de droit et de jurisprudence,260 $c : 2002

http://xisbn.worldcat.org/xisbnadmin/index.htm

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Some examples� Translations of a work

Manifestations

Expression sorted alphabetically(you can change the order manually)

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Manifestations sorted by dates of publication

(you can change the order manually)

Expression

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In the library catalogue :

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� Super work : structural relationship from workto work :

Super Work

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� Letters : search on "Freud" :

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“Global” representation of the Letterswritten by Sigmund Freud

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� Multiple works : two works in the same book

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� If I make a search on « The adventures ofTom Sawyer » :

Manifestation

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� If I make a search on « The adventures ofHuckleberry Finn » :

Manifestation

The same book appears under another work

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One single manifestation :two 004 tags

Expression levelfrom the structure

of Work 1

Expression levelfrom the structure of

Work 2

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� If I display the reverse tree :

Work 1

Manifestation

Work 2

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In the library catalogue : displaying the reversetree (through Reverse View) :

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� Other material :

� DVD

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� Audio CD

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� Electronic resources

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FRBR and the future� FRBR is an opening road to :

� new cataloguing methods ;� analyzing deeply notion of "seriality" and

dynamic structure of electronic resources� new model for authority data, hope to soon

have FRAD implemented ;� RDA/FRBR is opening a new universe

which will abolish the MARC limitations.

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Any questions

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