Welcome to this WebinarWebinar on Gmail & Google Groups

10 November 2015

Nikki Crowster & Ina Smith

1. Webinar will start at 10:00 promptly.2. Please keep your microphone and webcam turned off (muted) at all times.3. Questions to the presenter can be typed in the text box.

Please renew your LIASA membership for 2016 to continue to benefit from all LIASA initiatives.

http://www.liasa-new.org.za/register/

GMAIL &

GOOGLE GROUPS

NPO 009-577

Programme

• Introduction

• Context • Mailing list ‘do’

• Mailing list guidelines

• Gmail

• Q&A

• Google Groups

• Q&A

• Thanks and closure

Strategic Directions 2014 – 2016

Theme 4: Communication and sector engagement• Optimize the channels of communication

• Maximize the impact of the Association

• Support LIS issues

Mailing list ‘do’

• Have robust password

• Know the software

• Lean addressee list

• ‘Reply all’ only if needed

• Clear subject line

• Business language

• Sparse use of jargon

• Emoticons for clarity

• Forward with care

Mailing list ‘to do’ (2)

• Avoid SHOUTing

• Use .pdf or link on web

• Avoid archive files .zip

• Be mindful of attachment size

• Do read the message before sending

• Have a signature

Mailing list guidelines

• http://goo.gl/OyaGT1

• Embodies SP Theme 4

• LIASA member benefit

• Approved content• Association’s business

• Professional interests

• Branch & IG matters

• Feedback to the PRO

NPO 009-577

Gmail for LibrariansLIASA Social Media Series for Librarians

10 November 2015

Email

• Communication process between Sender & Receiver

• Asynchronous

• Email platforms e.g. Outlook, Gmail

• Gmail is web-based email

Why Gmail?

• Free

• Create multiple email addresses

• Email address remains the same (contingency)

• Emails stored in the cloud – accessible from anywhere, anytime, synchronised

• Use for personal email

• Gmail gives you access to other Google related applications

• Lots of storage space …

Google Drive

Google Forms

Google Calendar

Google Docs

And more …

Create a Gmail accounthttps://accounts.google.com/SignUp

Write down your Email address, Username & Password

http://gmail.com

Email for IG/Branch/Community

LIASA HELIG as Sender/Receiver: heligliasa@gmail.com

Switch identity/Sign out

Compose new email

New email

Formatting text in message area

Sent emails

Read new emails in Conversation View

Unthread emails

Settings >> General

Settings >> Accounts and Import

Settings >> Forwarding and POP/IMAP

Finding emails

Keeping emails organised

Change account look & feel

Self-learning

• http://learn.googleapps.com/products/gmail/get-started/

Questions?

Quick online survey …

• Open a new tab in your Internet browser

• Type the following address:

http://goo.gl/forms/Qe3C86eC48

• Complete the 3 questions on the online form and Submit

• You have 2 min.

Google Groups for Librarians

LIASA Social Media Series for Librarians

10 November 2015

Mailing list/Listserv

A mailing list is a collection of names and addresses used by an individual or an organization to send material to multiple recipients. The term is often extended to include the people subscribed to such a list, so the group of subscribers is referred to as "the mailing list", or simply "the list".

Create a group for ….

• All your users – communicate library hours, new arrivals, training etc.

• Group within library eg Cataloguers, all staff –closed group

• Community of Practice eg all interested in new ICT trends

• Can include library staff only, or can expand on national level, international level

• And many more

Access Google Groups

• Login with Gmail account: https://gmail.com

• Go to: https://groups.google.com

Branch Gmail & Google Groups

IG Gmail & Google Groups

Managed & handed over to next governance team for next term

Self-learning

• https://support.google.com/groups/answer/46601?hl=en

Thank you!