??got Time

got Time

CREATED BY scott jeffrey DESIGNED BY melissa thornton

© 2 0 0 9 T h e C u l t B r a n d i n g C o m p a n y

w w w . c u l t b r a n d i n g . c o m

DISRUPTIVE AGE

the

has come...

MASS DISTRACTION.MASS DISRUPTION comes With

YOUR TIME.MASS DISRUPTION eats away at

No matter how much time you want, you can’t get more of it.

The supply of time is FIXED & FINITE.

It cannot be stored.

Time is totally perishable.

It is your most valuable commodity.

Time is irreplaceable.

Man is ill-equipped to manage his time... People are time-consumers. And most people are time-wasters.

- Peter Drucker, The Effective Executive

“”

With back-to-back meetings,

hundreds of daily emails and text messages, driving deadlines

and high expectations, most executives fall prey to time.

Under the pressures of time...

STRESS &ANXIETY

CREATIVITY&PRODUCTIVITY

The constant nagging of time disrupts your natural ability to FLOW.

The constant nagging of time disrupts your natural ability to FLOW.

Without FLOW, your creative output is hindered.

A rare few learn to set up sacred time

to increase their effectiveness and find their natural FLOW.

To achieve greater effectiveness, block off sizable chunks of work time for specific results. You need blocks of hours or a full day—not just a few minutes.

Large, uninterrupted blocks of time are

needed to evaluate important decisions, complete projects and achieve creative results that contribute to the growth of the organization.

But how are you to find these coveted blocks of time ??

Start with the awareness that you can, in fact, create multiple-hour blocks of time.

Every executive—no matter how effective—wastes valuable time each week.

KEEP IN MIND:We are paid for the contribution we make to the organization we work for. Thus, we must dedicate our time to achieve organizational goals that help a larger vision.

actualize

Okay, ready for your crash course in being effective with your time?

(It’s only 7 steps.) GO

?

STEPONE

Keep a detailed time log of all your business-related activities for at least a month.

STEPTWO Go on a time-wasters hunt.

Look at each activity and ask,

What happens if this doesn’t get done at all?

If the answer is nothing,

“ ”“ ” eliminate it.

STEPSONE & TWO

If you do

honestly, you’ll probably be able to create a sizable chunk of time you don’t have today.

STEPTHREE Find Leverage.

Determine what activities you’re doing that someone else might be better suited for.

(This doesn’t mean shoving your work on a co-worker’s desk.)

STEPFOUR

Break down each activity into relevant categories.

Sample Categories:

management meetings sales meetings emailing conference calls lunch appointments local travelinterviewing

meeting preparationbrainstormingmentoring direct reportingfinancial reviewstaff meetings business travel

STEPFIVE

Chart the time log by category to visually see where your time is spent.

7%

7%

4%

11%

4%2%

11%7%

18%

7%

4%

18%

18% Emails4% Local travel7% Direct reporting18% Brainstorming7% Conference calls11% Meeting preparation2% Mentoring4% Sales meetings11% Financial review4% Lunch appointments7% Travel7% Staff meetings

HINT:A simple visual breakdown of where you spend your time can easily uncover areas of wasted time, but also illustrate how certain categories have too much emphasis.

7%7%

4%

11%

4%2%

11%7%

18%

7%

4%

18%

FOR EXAMPLE,?what percentage of your time is spent on email

Structure specific time for email each day and stick to that schedule. You will free up more time for productive results.

?

STEPSIX Stop wasting others’ time.

A common cause of time-waste is largely under the executive’s control and can be eliminated by him. That is the time of others he himself wastes.

- Peter Drucker

“ ”

DRUCKERrecommends asking your associates: What do I do that

wastes your time without contributing to your effectiveness?

“”

STEPSEVEN

Block off time for achieving the creative results you want.

With your newly-discovered time from steps 1 - 6, block off time for what’s important.

TIMEBLOCKThis

must be devoted to a specific result. Honor this time as if it was an important meeting that you can’t change.

A few more tips for operating in your blocks of time...

tip #1 Shut off your cell phone.

tip #2 Close your email program.

tip #3 Turn your landline ringer off.

tip #4 Shut your office door or put a friendly “Do not disturb” sign outside your cubicle.

tip #5 Keep your mind focused on the result you want.

The idea is to eliminate—or at least minimize

—the distractions that plague your work day.

Don’t fall prey to a CrackBerry addiction.

The need to always be connected and responsive within minutes ensures high inefficiency, increased anxiety, and lower productivity.

When you become effective with your time, you will...

When you become effective with your time, you will... Experience a sense of

empowerment & find greater freedom and fulfillment in your work.

And you will...

And you will... Possess clearer thinking, makeeffective decisions and complete your projects effortlessly.

Plus, you’ll probably be more fun to be around. ;)

for more on increasing your effectiveness in the workplace:

www.cultbranding.com/workplace

join us

from the creative minds @ www.cultbranding.com