GovLoop 2014 Mentors Program Kick-Off Event

transcript

GovLoop Mentors Program 2014 Kick-Off Event

Welcome!

Tonight’s Schedule 6:00p – 6:20p Welcome and Program Background

6:20p – 6:30p Guest Speaker: Gary Galloway

6:30p – 6:40p Activity: Ideal Mentor / Mentee

6:40p – 7:00p Your Mentoring Partnership

7:00p – 7:10p Activity: Applying Best Practices

7:10p – 7:20p Guest Speaker: Elizabeth Fischer Laurie

7:20p – 7:30p Future Events, Resources, Final Thoughts

Special Guests

Why Mentoring?

Steve Ressler GovLoop Founder & President

4-Time Mentor

Program Goals 1.   Transfer knowledge from

one generation to the next.

2.   Meet a significant need:

•  agencies without mentoring programs

•  mentees that prefer outside mentors

3.   Help people advance in government careers. •  National

•  Hybrid ALSO:

2011 2012 2013 2014

Pilot Program 50 Pairings 3 Months

2 Cohorts 90 Pairings 4 Months

1 Cohort 60 Pairings 4 Months

1 Cohort 70 Pairings 6 Months

History

270 Pairings to Date!

500+ applied for the

Fall Program

70 selected

based on completeness, quality and career and

mentoring goals

41 matched

and participating in the Fall cohort

Best of the Best

Mentee-Driven Program Requires Best Mentees

(and our mentors ain’t bad either ☺)

Participants This Cohort GEOGRAPHIC LOCATIONS Mentees Mentors

Denver, CO Lewiston, OR Louisville, KY Reno, NV Rochester, NY Savannah, GA Washington, DC

Dallas, TX Denver, CO Durham, NC Minden, CA San Pedro, CA Tucson, AZ Washington, DC

52% Beltway | 48% Outside

CAREER FIELDS / TITLES Mentees Mentors

•  Aerospace Engineer •  Chief Policy Officer •  Deputy CFO •  Digital Video Specialist •  GIS Analyst •  Science Technician •  Transit Planner

•  Associate General Counsel •  Branch Chief •  Chief Learning Officer •  Clerk of the Board •  Customer Service Executive •  Deputy Assistant Secretary •  Director, Office of EEO

Participants This Cohort

93% = Different Agencies

71% = Different Geographic Locations

24% = Different Levels of Gov (Fed, State, Local)

Participants This Cohort

MENTEES: Was the program effective in helping you grow personally and professionally?

82% reported the program was either “effective” or “very effective”

Program Effectiveness

MENTEES: Specific Gains or Successes •  “My mentor helped me develop new contacts,

as well as sharpen my soft skills.”

•  “Professionally – guidance on how to successfully move up / lead in the public sector.”

•  “Self-awareness and self-assessment.”

Did the program strengthen your ability to mentor and assist rising government leaders?

Did it give you a sense of optimism about the future of government?

84% = Yes!

85% = Yes!

MENTORS: Did the program give you an

opportunity to give back and feel like you made a difference?

84% = Yes!

MENTORS: Specific Gains or Successes

•  My mentee is very wise and I learned a great deal from him/her over the last three months.

•  The relationship provided me the opportunity to share my experience and knowledge gained from many years dealing with issues and learning from my mistakes.

Do you plan to continue an informal mentoring relationship?

90% of pairings responded

“yes!”

The Impact of Mentoring

Gary Galloway State Department

Deputy Director, Information Assurance GovLoop Mentor

Gary Galloway’s Top Five Tips for Government Career Success

GovLoop Mentors 2014 Kickoff Event

Tip 1 Be Clear About Your Inten@ons

•  Are you in it for the right reasons? •  Is this what you want? •  Travel light.

6/12/2014 GovLoop Mentors 2014 18

Ask ques@ons—lots of ques@ons

•  Everyone has a story—listen acJvely. •  People like to be asked. •  Learn your environment.

Network, Network, Network

•  Join affinity groups •  Volunteer to speak •  Happy Hour is always a good thing!

Become a SME

•  Join professional groups. •  Earn a cerJficaJon. •  Obtain the next degree.

Become a Mentor

•  Learn by doing. •  Share with others.

Feel Free to Contact Me

•  Gary R. Galloway, PMP •  ITIL® V3 FoundaJon CerJfied

•  •  Deputy Director

•  Office of InformaJon Assurance (IRM/IA) •  U.S. Department of State

•  •  SA-‐9, Room NE6-‐047 •  2201 C Street, NW

•  Washington, DC 20522-‐0906 •  (202) 634-‐3047 (Office)

•  GallowayGR@state.gov

Activity: Ideal Mentor / Mentee

•  What traits make for a great mentor?

•  How about a great mentee?

The ideal mentee takes ownership of the partnership:

•  Stay engaged throughout the mentoring process

•  Send meeting notifications / reminders to the mentor

•  Come prepared to meetings with topics and issues to discuss

•  Ask for help (there are no “dumb” questions!)

•  Give honest feedback to the mentor

•  Keep things concrete – topics and actions

•  Set appropriate boundaries with the mentor (both ways)

The Ideal Mentee

The ideal mentor supports their mentee’s development by:

•  Helping to strategize concrete career goals

•  Sharing organizational insight (big picture, unwritten rules, etc.) and/or personal experience

•  Providing suggestions and/or contacts to expand a network

•  Acting as a sounding board and giving honest feedback

•  Providing developmental experience and feedback

•  Sending out an email “nudge” if regular contact begins to slip

The Ideal Mentor

Set Clear Goals / Outcomes Sample:

1)  Learn the actions (education, project, etc.) I can take to become a Senior Executive within 3 years.

2)  Get connected to 5 new people at agencies where I aspire to work.

3)  Get recommendations for 7-10 books that have had the greatest impact on my mentor. Read and 3 of them this year and discuss with my mentor.

Mentoring Best Practices

Establish Regular Meetings • Frequency of meetings (date and time)

• Bi-monthly • Consistent from week to week • Meeting reminder / calendar

• Address geographic differences • Google Hangouts • Skype

• Set up guidelines • Confidentiality • Ending mentoring relationship early

Consistent structure •  Warm-Up Question (5 mins) •  Address a particular goal (10 mins) •  Explore a specific challenge (10 mins) •  Note Action Steps (5 mins) Mentees: Send your questions or challenges in advance, if you can

Come into every meeting with a plan:

Maximize Your Mentoring Relationship

Be Agile and Flexible

Mentors: •  Do your best in the moment to respond…

•  …but also give it some thought and send a note afterward

•  Don’t be afraid to assign “homework”

Overcome Early Awkwardness If you’re nervous about getting started, try these conversation starters:

•  Take time to up front to introduce yourselves •  personally and professionally

•  Walk through the Mentoring Agreement:

•  Discuss career paths you are considering

•  Walk through long-term goals and aspirations

Leverage GovLoop! •  Read Blogs, Discussions and Resources in our emails

•  Search GovLoop content to see if someone’s addressed it

•  Start a discussion / send questions and we’ll ask

•  Find GovLoop members that can help (or ask us for ideas!) •  Ask us and we’ll track people down

•  Blog about what you’re learning!

Activity: Pick Your Practices

•  What will you implement?

•  Mentors: What else has worked?

Elizabeth Fischer Laurie Department of Health and Human Services

Program Analyst Former PMF and GovLoop Mentee

The Impact of Mentoring

MY MENTORING JOURNEY

Elizabeth Fischer Laurie

MENTORING TIPS

v The mentee is best situated to drive the conversation.

v Be overly-communicative.

v Make the most of your time.

v  Set specific goals at the outset.

v Acknowledge that failure is a possibility.

v You will get out what you put in.

CONTACT INFO

v Elizabeth Fischer Laurie

v Elizabeth.Fischer.Laurie@gmail.com

•  Complete Your Mentoring Agreement (1 week)

•  Schedule Your First Meeting (2 weeks)

•  Bi-Weekly Emails

•  Midterm Energizer – September 9, 2010 •  Closing Event – December 2, 2014

Next Steps

Contact Me for Help

Andrew@GovLoop.com

202-352-1806

GovLoop 2014 Mentors Program Kick-Off Event

Government & Nonprofit