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Quest 2019-104730

HCM Tips and Tricks

for Complicated Accruals – Part 1

Creative ideas for filling in the gaps,

and avoiding manual work for

complicated accruals

April 2019

Carmen Keller

Sr Techno-Functional HCM Consultant

iAM HCM Consulting

www.iAMHCMConsulting.com

Agenda

• Examples of Complicated Accruals and Exceptions

• Technical Considerations

• Standard Accrual Configuration

• Calc Table Overrides

• Cloning Table Methods

• Tweaking DBA Calculation Control (P07901)

• Named Event Rules (NER) Code

• Printing Accrual Balances on Pay Stubs

• Accrual Balance Inquiry Ideas

• Oracle Doc IDs

• Share Ideas

• Questions

Examples of Complicated Accruals and Exceptions

• Employees Grandfathered on older obsolete accruals

• Exceptions due to negotiated perks when recruiting executives

• Unique Timing, such as Quarterly Accruals

• Special Limits to include Time Entry and creating negative accruals if over the Max

• Probationary periods

• Multiple Unions with numerous minor variations

• Employees not eligible for an accrual due to non-productive time in the previous month

• Reduced benefits for 75% FTE employees – working 30 hours/week

• Rehires with a break in service years

Technical Considerations

• Custom vs. Mod

– Impact of modifying standard JDE objects• Harder to take ESUs and stay code-current

• Harder to upgrade

• Harder to debug

• Harder to work with Oracle support

• Non-Invasive

– Systems 55-59 reserved for custom development

– Preserved / less likely to be impacted by upgrades and ESUs

– Custom development is accommodated

• Performance

Avoid if possible!

Standard/Classic Configuration – simple accrual

Must be mutually exclusive.Cannot be a Many-to-Many relationship.

Exception for a few employees

Calc Table Overrides

• DBA Instructions

(P050181)

• Group Plan DBA Setup

(P059101)

Group Plan DBA Setup

Can use the Override Flag to prevent the DBA from calculating for employees in certain jobs

Menu Travel: HRM Setup → Pay/Deductions/Benefits Setup

Cloning Table Methods

P059027

Pre-Payroll DBA Calculation Control (P07901)

Table Method → Calc Code

Tweaking P07901 DBA Calculation Control

Can copy to a new Table Method (Calc Code)and change the date field that is used

Quarterly Accrual

Calculate each quarter in the pay period that contains the 1st day of the quarter

New hires need to receive a pro-rated accrual when they are hired, depending on whether they are hired in the 1st, 2nd, or 3rd, month of the quarter

But in January, calculate on the 1st January check date regardless of the pay period dates

If the New hire misses the accrual in their first pay period (due to delayed timecards) automatically trigger the timecard on the second pay period.

If the New hire is hired at the end of the quarter, they may need their pro-rated accrual combined with the next quarterly accrual that is falling in the same pay period.

24 Hour Quarterly Accrual

For New Hires:

24 – 1st month of quarter

16 – 2nd month of quarter

8 – 3rd month of quarter

32 – End of quarter combo

My Oracle Support – Doc IDs

• Doc ID 1195533.1 DBA Table Method-Anatomy of a DBA F07901

• Doc ID 625898.1 DBA Table Method Quick Reference

• Doc ID 2178842.1 FAQs On The P07901-DBA Calculation Table

• Doc ID 1901452.1 Webcast: Understanding and Utilizing DBA Calculation Tables

and Methods to Calculate Accruals

• Doc ID 626523.1 Creating A New Business Function Library

(Parent DLL - Dynamic Linked Library)