Post on 17-Jul-2015
transcript
How to get
published?
Presenté par Geneviève Musasa
Customer Consultant Africa
g.musasa@elsevier.com
April 2015
Votre Account Manager
Ahmed Shams
A.Shams@elsevier.com
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AGENDA
I. Introduction to scholarly
publishing
II. How to get published?
Practical Advices
III. Structuring your article
IV. The reviewing process
V. How not to Publish
VI. Get noticed
Let’s start off with a film…
http://youtu.be/75xKK2eGQNk
I. Introduction to scholarly
publishing
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Registration The timestamp to officially note
who submitted scientific results
first
Certification Perform peer-review to ensure the
validity and integrity of
submissions
Dissemination Provide a medium for discoveries
and findings to be shared
Preservation Preserving the minutes and record
of science for posterity
Role of Scientific Publications
Publishers are investing in innovation and technology to fulfil these roles
Use Promoting and facilitating the
“Use” of scholarly information
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Academic publishing The publishing cycle
Solicit &
manage
submissions
30-60%
rejected by
> 13,000
editors
Manage
Peer Review 557,000+
reviewers
Edit &
prepare
365,000 articles
accepted
Production 12.6 million
articles
available
Publish &
Disseminate
>700 million
downloads by
>11 million
researchers in
>120 countries!
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Peer review consists of the evaluation of articles
by experts in the field
It was first used in 1665, by the Royal Society in
London
Peer review places the reviewer, with the author,
at the heart of scientific publishing
Reviewers make the editorial process work by
examining and commenting on manuscripts
Without peer review there is no control in scientific
communication
Reviewers are the backbone of the whole process
Academic publishing What is peer review?
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Source: Ulrichsweb Global Serials Directory
Academic publishing Peer-reviewed journal growth 1990-2013
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What is open access?
Gold Open Access Green Open Access
Access
Free public access to the final published
article
Access is immediate and permanent
Free public access to a version of your
article
Time delay may apply (embargo
period)
Fee Open access fee is paid by the author, or
on their behalf (for example by a funding
body)
No fee is payable by the author, as
costs are covered by library
subscriptions
Options Publish in an
open access
journal
Publish in a journal
that supports open
access (also known
as a hybrid journal)
Link to your article.
Selected journals feature open
archives
Self-archive a version of your article
Free and permanent access to scholarly research
combined with clear guidelines (user licenses) for users
to re-use the content.
For more Open Access information:
http://www.elsevier.com/about/open-access/open-access-options
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What is the uptake of open access?
There were in 2013, estimated worldwide 2,041,106 published
subscription and 297,596 published open access articles
500
750
1000
1250
1500
1750
2000
2250
2500
2008 2009 2010 2011 2012 2013(est.)
No
. o
f a
rtic
les
(T
ho
usa
nd
s)
Year
Open access
Hybrid
Subscription
Subscription content: Continues to grow year on year at
approx. 3-4%
Amounts to a total article share of
approx. 87.3% in 2013
In 2013, Elsevier published over
330,000 articles which included an
increase of 20,000 extra subscription
articles
Open access content: Currently growing at approx. 20% in
2013
Amounts to a total article share (hybrid
+ ‘’pure’’ Gold) of approx.8.2% in 2013
The total article share of all immediately
accessible OA articles is 12.7%
including subsidized open access
In 2013, Elsevier published over 6,000
gold open access articles
II. How to get published?
Practical Advices
…your published papers, are a permanent record of your
research, are your passport to your community…
Always keep in mind that…
However, editors, reviewers, and the research community don’t consider these reasons when assessing your work.
Your personal reasons for publishing?
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Planning your article Are you ready to publish?
Not ready Work has no scientific interest
Ready Work advances the field
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Clear and useful message
A logical manner
Readers grasp the research
Planning Your Article What makes a strong manuscript?
Editors, reviewers and readers all want to receive
well presented manuscripts that fit within the aims
and scope of their journal.
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Full articles
• Substantial, complete and comprehensive pieces of research Is my message sufficient for a full article?
Letters or short communications
• Quick and early communications Are my results so thrilling that they should be shown as soon as possible?
Review papers
• Summaries of recent developments on a specific top
• Often submitted by invitation
Planning your article Types of manuscripts
Your supervisor or colleagues are also good sources for
advice on manuscript types.
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Citations per Article Type
Your paper is worthless if no one reads, uses, or cites it
A research study is meaningful only if...
It’s clearly described, so
Someone else can use it in his/her studies
It arouses other scientists’ interest, and
Allows others to reproduce the results
By submitting a manuscript you are basically trying to sell your work to your community
Practical Advice
• Evaluate your research area
http://top25.sciencedirect.com/
Journals, authors, citations, publications per year (Scopus)
• Evaluate which journal is right for your article
Impact Factor
Alternative metrics (H-index, SNIP, SCImago)
Journal Analyzer (Scopus)
• Find out more about the journals
Who are the editors?
Guide for authors
• Getting your paper noticed
Cite Alert
Article Usage Alert
IF
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Choosing the right journal Journal Finder Tool
Visit e.g. elsevier.com to find: • Aims & Scope • Accepted types of
articles • Readership • Current hot topics • Ask for help from
your supervisor or colleagues
• DO NOT submit manuscripts to more than one journal at a time
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Choosing the right journal Best practices
Aim to reach the intended audience for your work
Choose only one journal, as simultaneous submissions are prohibited
Supervisor and colleagues can provide good suggestions
Shortlist a handful of candidate journals, and investigate them:
• Aims
• Scope
• Accepted types of articles
• Readership
• Current hot topics
Articles in your reference list will usually lead you
directly to the right journals.
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Preparing your manuscript
Read the Guide for Authors
Find it on the journal homepage of the publisher, e.g. Elsevier.com
Keep to the Guide for Authors in your manuscript
It will save your time
Evaluate your research area – free tools
“Save as Alert”: Remind yourself about the new findings.
Evaluate your research area – in Scopus
Find out what is being cited and from where
View a citation overview of
the selected documents
View documents citing
the selected documents
Review the development of your research area
Choose the right journal
Do not just “descend the stairs”
Top journals
Nature, Science, Lancet, NEJM
Field-specific top journals
Other field-specific journals
National journals
DO NOT gamble by submitting your manuscript to more than one journal at a time. International ethics standards prohibit multiple/simultaneous submissions, and editors DO find out!
Article Transfer Service
• Editors may transfer
sound submissions to
another Elsevier journal
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• Provided the submission is of
high-quality and rejected because
it doesn’t fit the Aims & Scope of
the journal
Choose a target journal
Use your own references
Check databases to find in what journals most articles
on your topic were published
Some bibliometric indicators Key indicators of journal citation impact
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Bibliometric indicators
Impact
Factor Eigenfactor SJR SNIP H-Index
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It indicates how many times the more recent
papers in a journal are cited on average in a
given year
It is influenced by editorial policies of journals
and turnover of research
Choosing the right journal The Impact Factor
The impact factor can give you a general
guidance, but it should NOT be the sole reason
to choose a journal.
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Journal Impact Factor 2012*
Pain 6.125
Nature Genetics 38.597
Annals of Mathematics 3.027
Computers & Operations Research 2.374
Progress in Energy and Combustion Science 17.778
Addiction Biology 5.914
Remote Sensing of Environment 6.144
*Journal Citation Reports 2013
Answer: All of them are the best journals in their
subject areas.
With IF journals from different subject fields
CANNOT be compared.
Which Journal is the Best Journal?
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“There is no single ‘best’ indicator that could
accommodate all facets of the new reality of
bibliometrics.”
- Wolfgang Glänzel, Head of bibliometrics group
Professor at KU Leuven, Belgium
Bibliometrics – A discipline that uses statistical methods to analyze content and
measure research performance
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SJR measures the prestige or influence of a scientific journal
SJR considers not only the raw number of citations
received by a journal…
but also the importance or influence of the source of those citations
SJR is a combination of the quantity & quality of the citations received
SCImago Journal Rank
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It is based on
Scopus data
The SCimago Journal Rank
Freely available at scimagojr.com; on Scopus
Similar to Impact Factor, but considers 3 years
Self-citations limited
Citations weighted by the SJR of the citing journal
Year 3 Year 2 Year 1 Citing Year
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Source Normalized Impact per Paper
SNIP measures the contextual citation impact of a journal by normalizing citation values
SNIP takes a research field’s citation frequency and the database field’s coverage into account
It avoids delimitation and counters subject differences to balance the scales
SNIP shows differences due to journal quality and not citation behavior
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Devised at the
University of Leiden,
currently the most
sophisticated
journal performance
indicator
Source Normalized Impact per Paper
Freely available online via Scopus
Similar to Impact Factor, but considers 3 years
Measures contextual citation impact
Citations weighted by the likelihood of citation in
the subject field of source
Year 3 Year 2 Year 1 Citing Year
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Journal analyzer: SJR, SNIP and more
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SJR and SNIP: two journal metrics in Scopus Compare up to 10 journals
SJR is a prestige metric and
weights citations according to
the status the citing journal
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SNIP normalized impact per paper between subject field.
SJR and SNIP: two journal metrics in Scopus
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Journal Analyzer: More analysis using Scopus
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“Using the Impact Factor alone to judge a journal is like using weight alone to judge
a person’s health.”
Source: The Joint Committee on Quantitative Assessment of Research: “Citation
Statistics”, a report from the International Mathematical Union
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The h-index: Hirsch index or Hirsch number
In other words: An author has an index of
18 if he has published at least 18 papers;
each of which has been cited at least 18
times (Published by Jorge E. Hirsch in August 2005)
1. h-index : Measures the productivity and impact of a scientist’s published work
Assessment often highly based on
publications and citations
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“not everything that
can be counted
counts,
and not everything
that counts can be
counted”
Albert Einstein (1879-1955)
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Recap Before writing your paper
Determine if you are ready to publish your work
Decide on the best type of manuscript
Choose the target journal
Check the Guide for Authors
III. Structuring your article
2015
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General structure of a research article
Title
Abstract
Keywords
Introduction
Methods
Results and Discussion
Conclusion
Acknowledgements
References
Supporting Materials
Read the Guide for Authors for the specific criteria
of your target journal.
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Attract reader’s attention
Contain fewest possible words
Adequately describe content
Are informative but concise
Identify main issue
Do not use technical jargon and rarely-used abbreviations
Effective manuscript titles
Editors and reviewers do not like titles that make no sense or fail to
represent the subject matter adequately. Additionally, if the title is not
accurate, the appropriate audience may not read your paper.
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Keywords
Article title Keywords
“An experimental study on
evacuated tube solar collector using
supercritical CO2”
Solar collector; supercritical CO2;
solar energy; solar thermal
utilization
Are the labels of the manuscript
Are used by indexing and abstracting services
Should be specific
Should use only established abbreviations (e.g. DNA)
Check the Guide for Authors for specifics on which keywords should be
used.
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Summarize the problem, methods, results, and conclusions in a
single paragraph
Make it interesting and understandable
Make it accurate and specific
A clear abstract will strongly influence whether or not your work
is considered
Keep it as brief as possible
Abstract
Take the time to write the abstract very carefully. Many authors write the
abstract last so that it accurately reflects the content of the paper.
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The process of writing –
building the article
Title, Abstract, and Keywords
Figures/Tables (your data)
Conclusion Introduction
Methods Results Discussion
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Provide a brief context to the readers
Address the problem
Identify the solutions and limitations
Identify what the work is trying to achieve
Provide a perspective consistent with the
nature of the journal
Introduction
Write a unique introduction for every article. DO NOT reuse introductions.
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Describe how the problem was
studied
Include detailed information
Do not describe previously
published procedures
Identify the equipment and
materials used
Methods
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Include only data of primary importance
Use sub-headings to keep results of the same type together
Be clear and easy to understand
Highlight the main findings
Feature unexpected findings
Provide statistical analysis
Include illustrations and figures
Results
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Interpretation of results
Most important section
Make the discussion correspond to
the results and complement them
Compare published results with
your own
Discussion
Be careful not to use the following:
- Statements that go beyond what the results can support
- Non-specific expressions
- New terms not already defined or mentioned in your paper
- Speculations on possible interpretations based on imagination
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Conclusion
Be clear
Provide justification for the work
Explain how your work advances the present state of knowledge
Suggest future experiments
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Acknowledgments
Advisors
Financial supporters and funders
Proof readers and typists
Suppliers who may have donated materials
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References
Do not use too many references
Always ensure you have fully absorbed the
material you are referencing
Avoid excessive self citations
Avoid excessive citations of publications from
the same region or institute
Conform strictly to the style given in the
Guide for Authors
Using proper scientific
language
2015
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Do publishers correct language?
No!
It is the author’s
responsibility... ...but resources
are available
64
Editing and Translation services
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Manuscript language: Overview
Clear
Objective
Accurate
Concise
Always read the journal’s Guide for Authors to check for any additional
language specifications.
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Manuscript language: Sentences
Write direct, short, and factual
sentences
Convey one piece of information per
sentence
Avoid multiple statements in one
sentence
The average length of sentences in scientific writing
is only about 12-17 words.
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Manuscript language: Tenses
Present tense:
Use for known facts and hypotheses
Past tense:
Use for experiments conducted
and results
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Use active voice to shorten sentences
Avoid contractions and abbreviations
Minimize use of adverbs
Eliminate redundant phrases
Double-check unfamiliar words or
phrases
Manuscript language: Grammar
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Proper English is important so editors
and reviewers can understand the work
Use short, concise sentences, correct
tenses, and correct grammar
Refer to the journal’s Guide for Authors
for specifications
Have a native English speaker check
your manuscript or use a language
editing service
Recap Are you using proper manuscript language?
IV. The reviewing process
A well understood concept, based on impartiality, transparency and confidentiality
Without it there is no control in scientific communication
Improving, validating, registering, and preserving research in a fair and unbiased
way
Principles of Peer Review
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Purpose of Peer Review
Ensures best quality papers are selected
Improves quality of the published paper
Ensures previous work is acknowledged
Detects plagiarism and fraud
Plays a central role in academic career development
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So how does it work?
Michael Derntl. Basics of Research Paper Writing and Publishing.
http://www.pri.univie.ac.at/~derntl/papers/meth-se.pdf
Role of Reviewer and tasks
The peer review process is based on trust
The scientific publishing enterprise depends largely on the quality and integrity of the reviewers
Reviewer should write reports in a collegial and constructive manner
Treat manuscripts in the same manner as if they were your own
74
Issues to review as Reviewers
Importance and Clarity of Research Hypothesis
Originality of work
Strengths & weaknesses of methodology, approach & interpretation
Writing style and figure/table presentation
Ethics concerns (animal/human)
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Rejection without external review
The Editor-in-chief evaluates submissions and determines whether they enter into the external review
process or are rejected
English language is inadequate
Prior publication of the data
Multiple simultaneous submissions of same data
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Articles are initially reviewed by at least two reviewers
When invited, the reviewer receives the abstract of the manuscript
The Editor generally requests that the article be reviewed within 2-4
weeks
Articles are revised until the reviewers agree, or until the Editor
decides that the reviewer concerns have been adequately
addressed
The reviewers’ reports help the Editors to reach a decision on a
submitted paper
Review process (I)
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Review process (II)
If report has not been received after 4 weeks, the editorial office
contacts the reviewer
If there is a notable disagreement between the reports of the
reviewers, a third reviewer may be consulted
The anonymity of the reviewers is maintained, unless a reviewer
asks the Editor to have their identity made known
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Review process (III)
Reviewers must not communicate directly with authors
All manuscripts and materials must be treated
confidentially by Editors and reviewers
The aim is to have a first decision to the authors by 4-6
weeks (depending on the field) after submission
Meeting the schedule objectives requires a significant
effort by all involved
Reviewers should treat authors as they themselves would
like to be treated
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What can you get back from peer review?
• Accepted without change (very rare!)
• Accepted after minor revision (means you will have to change a few
things)
• Accepted after consideration (means you will have to rewrite a few
things, possibly sections, figures, provide more data, etc)
• Reconsider after major revision (means you will have to address
some fundamental shortcomings – possibly doing additional
research and certainly rewriting big sections)
• Rejection (means the manuscript is not deemed suitable for
publication in that journal)
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What leads to acceptance ?
• Attention to details
• Check and double check your work
• Consider the reviewers’ comments
• English must be as good as possible
• Presentation is important
• Take your time with revision
• Acknowledge those who have helped you
• New, original and previously unpublished
• Critically evaluate your own manuscript
• Ethical rules must be obeyed – Nigel John Cook
Editor-in-Chief, Ore Geology Reviews
V. How to not publish
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What is plagiarism?
“Plagiarism is the appropriation
of another person’s ideas, processes,
results, or words without giving appropriate
credit, including those obtained through
confidential review of others’ research
proposals and manuscripts.”
Federal Office of Science and
Technology Policy, 1999
“Presenting the data or interpretations
of others without crediting them, and
thereby gaining for yourself the
rewards earned by others, is theft, and
it eliminates the motivation of working
scientists to generate new data and
interpretations.”
Professor Bruce Railsback, Department of
Geology, University of Georgia
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What may be plagiarised?
Work that can be plagiarised includes…
Words (language)
Ideas
Findings
Writings
Graphic representations
Computer programs
Diagrams
Graphs
Illustrations
Information
Lectures
Printed material
Electronic material
Any other original work
Higher Education Academy, UK
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Correct citation is key
To place your own work in
context
To acknowledge the findings of
others on which you have built
your research
To maintain the credibility and
accuracy of the scientific
literature
Crediting the work of others (including your advisor’s or your own
previous work) by citation is important for at least three reasons:
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Plagiarism high amongst ethics issues
Sample of cases reported to Elsevier Journals publishing staff in 2012
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How big is the problem of plagiarism?
Huge database of 30+ million articles, from 50,000+ journals, from
400+ publishers
Software alerts Editors to any similarities between the article and this
huge database of published articles
Many Elsevier journals now check every submitted article using
CrossCheck
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Plagiarism is serious but easily avoidable
Plagiarism is easily avoided
You can use ideas, phrases and
arguments from sources already
published, just acknowledge the
source and the original author
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Paraphrasing
It is unacceptable:
Using exact phrases from the
original source without enclosing
them in quotation marks
Emulating sentence structure
even when using different words
Emulating paragraph
organization even when using
different wording or sentence
structure
Paraphrasing is restating someone else's ideas while not copying
their actual words verbatim.
– Statement on Plagiarism
Department of Biology, Davidson College.
www.bio.davidson.edu/dept/plagiarism.html
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Recap
When in doubt, cite!
Never cut & paste
(even to save time in
drafts)
If you suspect:
REPORT Responsibility
VI. Get noticed Promoting your researcher for maximum
impact
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You want to make sure your research gets the attention
it deserves
7 hrs/week average time
spent on literature
1970 2013 0
40M
The volume of research articles is
growing at an accelerated pace
For most researchers, it’s a real
challenge to keep up with the literature
Your job: make sure your research
doesn’t fall through the cracks!
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1. Preparing your
article 2. Promoting your
published article
3. Monitoring your
article
Getting your paper noticed
94
• Usage Alerts Quarterly e-mail to authors, with
a link towards a customized
web page per article
• Cite Alerts Weekly notification to authors
once their article is referenced
in a newly published article.
Make your paper stand out from the crowd…
Share your knowledge
Create your professional research profile Promoting your article
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Monitoring your article
My Research Dashboard:
Early feedback on downloads,
shares and citations
Data about the geographic
locations and research disciplines
of your readers
Search terms used in ScienceDirect
to find your publications
A comparison of the
performance of your article with
other people’s articles
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Monitoring your article
Altmetrics:
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Getting noticed
Sharing research,
accomplishments and
ambitions makes you more
visible
With greater visibility, you get
cited more, promote your
research, and career
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Further reading at
publishingcampus.com
elsevier.com/authors
elsevier.com/reviewers
elsevier.com/editors
Get Published – top tips on writing, reviewing and grant writing etc.
Publishing Ethics brochure – top reasons to publish ethically
Get Noticed – new ways to promote your article and research
Understanding the Publishing Process with Elsevier – complete guide
Open access – definitions and options
Career Planning Guide – download in 12 languages
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Visit Elsevier Publishing Campus
www.publishingcampus.com
For more information on publishing ethics:
www.elsevier.com/ethics
For writing/submission tips and author
services: :
www.elsevier.com/authors
Thank you