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IEEE R10 EXCOM2019 Budget Plan 2 March 2019, MelbourneSeishi TakamuraTreasurer 2019

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Budget for Year 2019 - Basic Resource

2018 final actual is truncated and used for 2019

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Budget for Year 2019 - Expenditure and To Reserve

>45% increase

Kukjin Chun

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Budget for Year 2019 - Summary

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Overview of 2019 Budget

• $210K deficit in total• More Section Activities Incentive ($68K → $100K)• Reserves for Sections Congress 2020 ($50K) and

SYWL Congress 2020 ($20K) (same as 2018)• High airfare reimbursement anticipated for this

AGM (AGM budget $159K → $200K)• Budget for Committees has increased ($116K →

$206K), please check the room for reduction

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Important Notes for Reimbursement

Send– Expense Report form (v19) and– supporting documents (copy of all proof of payments* for the

payment, especially over USD25.00)to r10-treasurer@ieee.org within one month after the event or you may lose a chance to receive reimbursement• GRANT/PROJECT Reimbursement must be claimed with:

– activity report– finance/expense report– all receipts– co-funding with sectionPlease note: Section’s co-funding requirement is (50% large, 25% medium, 0% small Sections)

• No cash awards for individuals (from R10)• Every year reimbursement request deadline is Nov. 30.

*receipts, credit card statements, snapshot of Uber trip etc. Pure invoice/quote is not a proof of payment.

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Important Notes for Travel Reimbursement

• R10 only covers LOWEST airfare (typically discount economy class) for volunteers’ travel– No business class reimbursement under any

circumstances– Plan your travel ahead. Apply for visa early!

• Travel insurance is not approved due to the existence of group insurance coverage

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About Expense Report

• Line 46-47: No signature needed if electronically submitted

• Line 18: Please request a currency for a distribution• If an individual is receiving a reimbursement,

– First timer needs to provide bank information (bank name, bank address/branch information, bank account#, bank swift code, name on the account)

– Otherwise simply say “xx bank, same as before”• See “Instructions” sheet of the Expense Report for

detail

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Thank you for your attention

Seishi Takamurar10-treasurer@ieee.org