John GallagherManager, Data Acquisition and ManagementState Government of Victoria03 8636 2337john.gallagher@dse.vic.gov.au

SSI Victorial Summit 2008Wednesday 17 September 2008

Notification and Editing Service (NES): Update

Presentation Outline

Driver – errors in Vicmap; CSDL Vision NES Components and Roles; NES Plan; Release 1; Work Flow Example; Release 2; Some things still to do.

Ad Hoc Reporting of Errors in Vicmap

Vicmap users sometimes report ‘errors’ expecting them to be fixed;

The Vicmap Custodial officers receive and assess the reports;

Forward to business custodian (e.g. Local Government);

Business custodian rectifies Vicmap within the established edit system;

NOT QUITE

Once the custodian responds it could take 20 days to 2 months to finalise in Vicmap;

The original error reporter has no idea if their ‘error’ has been fixed;

Only one ‘actor’ knows the status of a particular error report at any time.

DSE’s Corporate Spatial Data Library (CSDL) Vision

Business custodians will edit their data in (CSDL) directly;

Time from edit to availability of edit in CSDL will be less than 24 hours;

General users can lodge notifications which will be passed directly to the business custodian;

Majority of graphical edits will be made by business custodians;

Contract maintainers of Vicmap become “graphic custodians” of the CSDL data.

Notification and Editing Service (NES) is a key to the Vision – 2006/2007

Non Custodial

User

Data CustodianUser Community

Change Request Submi

t

On line Edit Notify

NES

Commit

CSDL

Supply

Delivery Interfac

e

Supply

Delivery Interfac

e

NES Components

Portal Site Entryway to functionality of the system

Easy Editor Notify custodian of required data changes

Advanced Editor Create edits on a predefined dataset

Rules Validation Data and logic rules for data edits

Workflow Routing, Monitoring and Communication of Change

Requests to appropriate Custodians and Maintainers Reporting System Administration

NES Roles

Notifier – Registered person, usually a user of CSDL data, who can

report errors in data via a Change Request.

Custodian – Organisation responsible for the quality and completeness

of a data element(s) in CSDL eg parcel – Land Registry. Creates work orders for editing or directly edits CSDL data.

Maintainer – Organisation or person responsible for editing CSDL data eg

Vicmap Property Custodial Officer (via Logica) for parcels. Administrator –

DSE, responsible for user access, allocation of data permissions, workflow, validation rules and generally running the service.

NES Plan - 2008

First (Pre) Release 28th July 2008;

Second (Final) Release 6th October 2008;

Introduce direct editing of non Vicmap data

in CSDL November 2008;

Reduce Vicmap update cycle from external

maintainers from 10 days to 5 days by early

2009;

Pre - Release

For Pre Release the only workflows implemented into the system are:

Road change 

Parcel change

Address change

Planning change

Pre-Release 28/7/2008 (V1.1)

Minimum number of participants to : test workflows test loads on service, complete unit testing of Advanced Editor, test system management and reporting tools, development of comprehensive training

documentation development of data rules base.

A Workflow Example – Road Name Change

Workflow Example – Change a Road Name

Notifier

Easy Editor

Notifier makes change request

Workflow Example – Change a Road Name

Notifier

Easy Editor

Dashboard

Custodian - LGA

SUBMITTED

Custodian (Local Govt) reviews change

Workflow Example – Change a Road Name

Notifier

Easy Editor

Dashboard

Custodian - LGA

SUBMITTED

Advanced Editor

UNDER REVIEW

MORE INFORMATION

REQUIRED

DECLINED

Notification

Custodian (Local Govt) makes change

Workflow Example – Change a Road Name

Notifier

Easy Editor

Dashboard

Custodian - LGA

SUBMITTED

Advanced Editor

UNDER REVIEW

MORE INFORMATION

REQUIRED

Add Attachment

Custodian - GeoNames

REFERRED

DECLINED

Notification

Custodian (Local Govt) refers change

Workflow Example – Change a Road Name

Notifier

Easy Editor

Dashboard

Custodian - LGA

SUBMITTED

Advanced Editor

UNDER REVIEW

MORE INFORMATION

REQUIRED

Add Attachment

RECHECK

Create Work Order

Maintainer - SIIVERIFIED

Custodian - GeoNames

REFERRED

DECLINED

Notification

Geographic Names Registrar Verifies change

Workflow Example – Change a Road Name

Notifier

Easy Editor

Dashboard

Custodian - LGA

SUBMITTED

Advanced Editor

UNDER REVIEW

MORE INFORMATION

REQUIRED

Add Attachment

RECHECK

Maintainer Address

Maintainer - Roads

SEND TO ADDRESS

MAINTAINER

SEND TO ROAD & ADDRESS

MAINTAINER

Create Work Order

Maintainer - SIIVERIFIED

Custodian - GeoNames

REFERRED

SEND TO ROAD MAINTAINER

DECLINED

Notification

DSE Transport Custodian sends change to Maintainer

Workflow Example – Change a Road Name

Notifier

Easy Editor

Dashboard

Custodian - LGA

SUBMITTED

Advanced Editor

UNDER REVIEW

MORE INFORMATION

REQUIRED

Add Attachment

RECHECK

Maintainer Address

Maintainer - Roads

SEND TO ADDRESS

MAINTAINER

SEND TO ROAD & ADDRESS

MAINTAINER

PARTIALLY LOADED

Create Work Order

Maintainer - SIIVERIFIED

Custodian - GeoNames

REFERRED

CHANGE ACCEPTED

PARTIALLY LOADED

SEND TO ROAD MAINTAINER

DECLINED

Notification

Road Maintainer accepts change

Notifier’s Dashboard – Change Accepted

History of CR 461

Workflow Example – Change a Road Name

Notifier

Easy Editor

Dashboard

Custodian - LGA

SUBMITTED

Advanced Editor

UNDER REVIEW

MORE INFORMATION

REQUIRED

Add Attachment

RECHECK

Maintainer Address

Maintainer - Roads

SEND TO ADDRESS

MAINTAINER

SEND TO ROAD & ADDRESS

MAINTAINER

PARTIALLY LOADED

Create Work Order

Maintainer - SIIVERIFIED

Custodian - GeoNames

REFERRED

CHANGE ACCEPTED

PARTIALLY LOADED

SEND TO ROAD MAINTAINER

DECLINED

Notification

Full Release 10/10/2008 (V1.2)

Full functionality including: additional admin tools to “point” NES at other data

sets in CSDL – further workflows; direct edit via OGC client; full data validation; production of standard edit documents; standard and configurable reporting; implementation of full training and roll out to

identified custodians. Notifiers will be able to self register, although wide

advertising to the public will be considered after work loads on custodians are assessed

Some Things Still to do

NES Version(s) 2,….. Custodianship Program roll out; Shorten update cycles from external

maintainers; NES impact assessment on Land Admin

themes contract renewal; Migrate external Vicmap edit models back in

house and direct editing of Vicmap via NES.

John GallagherManager, Data Acquisition and ManagementState Government of Victoria03 8636 2337john.gallagher@dse.vic.gov.au

SSI Victorial Summit 2008Wednesday 17 September 2008

Notification and Editing Service (NES): Update

thank you