Post on 27-Feb-2018
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[Your Project Name]
Kick-Off Meeting
Month, Year
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Agenda
Background
Project Approach & ime!ine
Project A""umption" & #on"traint"
$o!e" & $e"pon"i%i!itie"
Project o'ernance
Ne(t )tep"
*ue"tion & An"+er
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Background
The project was initiated to:
Goals
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Project Approach
he project +i!! take a pha"ed approach
Outreach & $euirement". [/ate"0 Note"]
/e"ign Pha"e. [/ate"0 Note"]
1mp!ementation Pha"e. [/ate"0 Note"]
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Project TimelineJanuary February March April May June July August Sept October November December
Requirements
ScopeDefned
Project Management, 2eek!3 Meeting"0 #ommunication" 4m%edded in the Project 5ifec3c!e
Design
Build
Implementation
Build &Implementatio
n Complete
Testing
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Project Assumptions
Functional
Requirements
67 8
9
Infrastructure
Requirements
$e 7 8
9
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Project Constraints
Constraints
67 8 9
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Project o!ernance
[Name] Project "ponsors
Project Management Approach A""i"t in "trategic p!anning +ith campu" partner" to en"ure a!ignment of
de"ired "ucce"" criteria and project de!i'er3
5e'erage centra!i:ed project +ork"pace to co!!a%orate +ith project teamand "takeho!der"
Pro'ide "tandardi:ation in p!anning, "chedu!ing, reporting and contro!
4"ta%!i"h +eek!3 project management meeting
)tore document" in centra!i:ed repo"itor3
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#igh $e!el Communications Plan
CommunicationArea
CommunicationActi!it% Area&s'
Audience ()nership Timeline*Frequenc%
4(ecuti'e Month!3 meeting
Bi-+eek!3 reporting a"
reue"ted
Project 4(ecuti'e
#ommittee
Project 5ead0 #omputing
)er'ice" )pon"or
Month!3 and more
freuent!3 a" appropriate
1nterna! )takeho!der Outreach &
communication"
eam "ite
;unctiona! reuirement"
meeting" Ad-hoc communication"
#omputing )er'ice", and
#ampu" )takeho!der"
Project 5ead 4(amp!e" < ongoing
communication"
acti'itie"
)tandard Project $eporting &
#ommunication"
Month!3 "tatu" report
Meeting note" & action"
Project "chedu!e &
mi!e"tone progre""
reporting
Project team0
)takeho!der"
Project 5ead 2eek!3 < ongoing
communication"
acti'itie"
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Roles + Responsi,ilities
Name $o!e Project Acti'itie";unctiona! Project 5ead Outreach to campu"0 Project direction
#omputing )er'ice" "pon"or #omputing )er'ice" re!ation"hip +ith campu"0 $e"ourcemanagement0 technica! guidance
echnica! 5ead echnica! !eader in reuirement" e!icitation and ana!3"i"0 faci!itie"p!anning, de"ign, and dep!o3ment p!anning
Project 5ead Project management %e"t practice"
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Risk Management
# Risk Element Risk Response
1 Schedule Delays - 1. Conduct project planning to create detailed schedule.2. Use ! resource to manage the schedule
2 C!U "esource Constraints# 1. $ngage sponsor groups2. Communicate deadlines%. Identiy critical path elements or ocused 'or(
acti)ities.%
*
+
,
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-e.t "teps
Task Expected Completion
Date
Upcoming Milestones Next 30 Days
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Comments + /uestions