MAKING A MORE PROTOTYPICAL WAYBILL

Mike WhitePotomac Division

The Solomons and Patuxent Railroad Company

A Note on Notes

A list of reference and source material provided

Links to sample sheets of waybill formats are included

Links to Row and column size specifications will be provided for spreadsheet formatting

THE SINGLE CYCLE WAYBILL

DEFINITION

A waybill that identifies a shipment of goods from a single supplier to a single customer and then

ceases further use.

THE SINGLE CYCLE WAYBILL

Why Single Cycle?

Economical

Waybills can be made with standard or free software on a home computer on plain paper

THE SINGLE CYCLE WAYBILL

Why Single Cycle?

Realistic

Waybills are patterned after actual waybills and contain prototypical information.

THE SINGLE CYCLE WAYBILL

Why Single Cycle?

Flexible

Use and routing of a specific car can be changed whenever desiredMultiple waybills can be used in a single sleeve.Expansion can include other prototype operating situations

THE SINGLE CYCLE WAYBILL

Why Single Cycle?

Convenient

Two-sided printing is not required

Assembling several sleeves together results in a uniform thickness and not the normal car card

“fan”

TYPES OF WAYBILLS

Standard

Freight Waybill

Perishable Freight Waybill

Empty Car Bill

TYPES OF WAYBILLS

Special Purpose

Livestock Waybill

Empty Tank Car Waybill

In the beginning . . .

Tony Thompson

Railroad Model Craftsman, December 2009“Prototypical waybills for car card operation”

Dispatchers Office (OPSIG), April 2010“Contents of a Waybill”

In the beginning . . .

Bill Neale

Model Railroader, February 2009“Plastic pockets improve waybill operation”

In the beginning . . .

Mike White

Potomac Flyer, July-September 2010“More realistic waybills at less cost”

Original Development

Tony Thompson

Used Photoshop and InDesign in his initial waybill construction

You can do it inexpensively or for free using spreadsheet software

Original Development

Original Development

Original Development

Modification

Vertical division

(centered)

Current Version

Anatomy of a Waybill

Accounting Code

Railroad Name

Title (type of waybill)

Use statement

Anatomy of a waybill

R.A.O.A – Railway Accounting Officers Association

Accounting Procedures 1922 (web link)

beginning on page 100

Anatomy of a waybill

TO - left, FROM – right

Station – first

Customer or Shipper - next

Anatomy of a waybill

Simple – RR reporting marks (as above)

Detailed = above + junctions

S&P UMAR SM CHES B&O BALT PRR

ORER Junction listing B&O

Anatomy of a waybill

AAR Mechanical Designation

Measure the car model for length

Anatomy of a waybill

Shipper Load and Count

Shipper Load and Weigh-EWIB

SWIB WWIB EWIB

Vent Service, CPS 2

Loaded to full visible capacity (LFVC)

Record Rights, Return Route

“Your” instructions

Anatomy of a waybill

Rates in ¢ per 100 lbs.

Weight agreements

Weight and Inspection Bureaus

RR scales, customer scales, WIB scales

Anatomy of a waybill

Outbound – your industries

Inbound – sources:OPSIG Industry Database

Fictional

Anatomy of a waybill

A blank area on the bottom of the waybill that provides a background for the label on the car card.

CAR CARD

Baseball Card collector's envelope

Labels

Avery 18660 or 3M 3500-A

1” x 2 5/8” Clear label

Avery label software from Avery website

Making the Waybills

Microsoft EXCEL (if bundled with your PC)

Instructions for row and column widths and data supplied for Freight Waybill

Open Office (download from openoffice.org)Component name is “Calc”

Can all be done with an Inkjet-type printer

Freight Waybill

Perishable Freight Waybill

Similar to Freight Waybill

Differences

Pink paper (per AAR)

Icing/CPS information added

CPS stands for Carrier Protective Services (a tariff) which specifies various levels and frequency of service for cars carrying perishable goods

● CPS 2 is icing service

Empty Car Bill

Format unique to railroad

Dual use format shown:

– Empty for return to RR (For Home)

– “Confiscated” for loading toward foreign home road (For Loading)

Model RR

Use to return empties to home yard (For Home)

Empty Car Bill

“For Loading” example

Railroads could and did “confiscate” foreign road empty cars for loading to customers on the return route.

Tony Thompson provides an excellent summary of the AAR Car Service Rules controlling these movements under “Waybills – 12” at his blog

Livestock Waybill

Contains information regarding care, watering, and feeding of livestock en route in addition to standard waybill information

Empty Tank Car WaybillTank Cars are “private” cars in owned or leased service that are returned to the shipper on a Freight Waybill as opposed to an Empty Car Bill.

“Return” freight waybills require a “Last Contained” notation on the waybill specifying the type of lading during last use

RECORD RIGHTS, REVERSE ROUTE

are the shipper's explicit instructions regarding the return of the car

Micro-Mark/Old Line Graphics size

Reporting marks and car number on waybill rather than on sleeve.

More space available on waybill for additional information:

i. e. “STOP THIS CAR”

Micro-Mark/Old Line Graphics size

Micro-Mark/Old Line Graphics size

2.25” x 4”

No label required

Loads from side.

SUMMARY

Economical

No expensive software needed

Uses readily available office supplies

Made with Inkjet-type printer

SUMMARY

Realistic

Prototypical appearance

Prototypical waybill and bill types

Prototypical contents

SUMMARY

Flexible

Cycles not determined by format of waybill

Use of car and routing can be made by adding or removing individual bills from car card.

Can be made any size needed

SUMMARY

Convenient

Easily handled by operators

(uniform thickness, no awkward “fans”)

Adaptable to a variety of operating schemes

1 short whistle