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Microsoft Office 2007 - Illustrated
Creating and Formatting Tables
Microsoft Office 2007- Illustrated
Objectives
• Insert a table• Insert and delete rows and columns• Modify rows and columns• Split and merge cells
Microsoft Office 2007- Illustrated Complete
Inserting a Table
• A table is a grid made up of rows and columns of cells that you fill with text and graphics• A cell is the box formed by the
intersection of a column and a row• The lines that divide the columns and
rows are called borders
Microsoft Office 2007- Illustrated Complete
Inserting a Table (continued)
• Table menu includes a grid for selecting number of columns/rows for the table• Also has commands for inserting
tables:
Microsoft Office 2007- Illustrated Complete
Inserting a Table (continued)
Microsoft Office 2007- Illustrated Complete
Microsoft Office 2007- Illustrated Complete
Inserting a Table (continued)• To create a table:
• Use Table button in Tables group of Insert tab to open Table menu and insert a blank table
• Type text in the table cells• Press [Tab] to move from cell to cell or
click in a cell to move the insertion point• Press [Tab] at the end of the last cell, to
create a new blank row at the bottom of the table
Microsoft Office 2007- Illustrated Complete
Inserting and Deleting Rows and Columns• To select rows and columns:
• Use Select command in Table group on Table Tools Layout tab
• Use the mouse• Click margin to the left of a row to select it• Click top border of a column to select it• Drag across a row or down a column to
select the row or column
Microsoft Office 2007- Illustrated Complete
Inserting and Deleting Rows and Columns (continued)• First select the row or column where
you want to add or remove information• Use the appropriate Insert command in
the Rows & Columns group of the Table Tools Layout tab
• Use the Delete command in the Rows & Columns group of the Table Tools Layout tab
Microsoft Office 2007- Illustrated Complete
Inserting and Deleting Rows and Columns (continued)
Microsoft Office 2007- Illustrated Complete
Microsoft Office 2007- Illustrated Complete
Inserting and Deleting Rows and Columns (continued)• Copying and moving rows and
columns• Copy and move rows and columns the
same way you copy and move text• Use the Copy, Cut and Paste buttons
• Rows are inserted above the row containing the insertion point
• Columns are inserted to the left of the column containing the insertion point
Microsoft Office 2007- Illustrated Complete
Modifying Rows and Columns
• Change the size of columns and rows by:• Dragging a border• Using AutoFit command in Cell Size
group on Table Tools Layout tab• Setting exact measurements using the
Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box
Microsoft Office 2007- Illustrated Complete
Microsoft Office 2007- Illustrated Complete
Modifying Rows and Columns (continued)• To set advanced table
properties:• Properties command in
Table group on Table Tools Layout tab
• Table Properties dialog box opens
Microsoft Office 2007- Illustrated Complete
Sorting Table Data (continued)
Microsoft Office 2007- Illustrated Complete
Sorting Table Data (continued)
Microsoft Office 2007- Illustrated Complete
Sorting Table Data (continued)
• Sorting lists and paragraphs• Use Sort command in Paragraph group
on Home tab, and then choose: • Type of data (text, numbers, dates)• Sort by criteria (paragraphs or fields)
• Fields are text or numbers that are separated by a character, such as tabs or commas
• Sort order (ascending or descending)
Microsoft Office 2007- Illustrated Complete
Splitting and Merging Cells
• Merge cells to combine adjacent cells into one larger cell
• Split cells to divide a cell into multiple cells• Use Merge Cells and Split Cells
commands in Merge group on Table Tools Layout tab
Microsoft Office 2007- Illustrated Complete