Moving to the Cloud – Options for GP Users

Moving to the Cloud –

A Look at Options for

Microsoft Dynamics GP

Users

Prepared by Carol Rogne, Evangelist, Principal ConsultantStoneridge Software, Inc.

April 18, 2019

Carol Rogne, CPAEvangelist/Principal Consultant

Carol works with customers to streamline their business processes and to gain a better understanding of their financial management practices.

Carol spent 29 years as the President and CEO of DFC Consultants, a Dynamcis GP partner firm she founded in 1989, DFC was acquired by Stoneridge in 2018. carol@stoneridgesoftware.com

701-281-6112

Purpose of Presentation Learn the why, when and

how of moving to the cloud. This presentation will help you understand the benefits of a cloud-hosted ERP system compared to an on-premise system, how you can identify the right time to make the move and available options.

Why consider the Cloud?

Cost Savings

Capital Costs Reduced• No need to purchase servers and expand with each upgrade• Savings on Upgrade Costs• Book costs as a monthly expense, rather than depreciating

hardwareOperational Costs reduced• IT Support• Power to run servers• Server Monitoring• BackupsRely on Predictable Monthly Costs

How is Internal IT affected?

If you don’t currently have internal IT, you will reduce the cost of external services

IT does not need to focus on platform and server issues

They can work with the users on workstations and printersProvide Application support to users

If you have internal IT, they can concentrate on tasks that improve bottom line of business such as creating management reports and dashboards

BI – Business IntelligenceSSRS ReportsPower Apps

Cloud - Ability to Scale

Easy to add users or reduce users

Ability to run trial applications before purchasing

Don’t need to continue purchasing separate servers for new applications

Can upgrade software without needing to purchase new servers

Remote Access from Any Device

Team members can work from anywhere

01Save money with more flexible office arrangements

02Secure – Data does not need to be copied to devices

03Have the data at your fingertips to make critical decisions

04

Off-Premise/Service Provider

What flavor is your cloud?

On-Premise/Internal

Hybrid Cloud

Private Cloud Public Cloud

Hosted Private Cloud

Public Cloud

Public –Applications and storage offered over the public internet and available to anyone that wants to purchase the service.

Office 365, Dynamics 365 –CE (Customer Engagement), Dynamics 365- BC (Business Central), Dynamics 365 F&O (Finance and Operations), One Drive – All examples of Public Cloud

Public Cloud is True SAAS – Software as a Service –You don’t load software – you just log into an application

What is SaaS?

Software as a Service

You do not own the software

You pay a monthly fee

Browser Access onlyThe vendor takes care of all updates, upgrades, etc.

You do not need a host or a server

Private Cloud (Hosting)

Cloud provider houses and manages the installation, upgrades and user configurations of the GP, CRM or other applications. Recommend Azure for this.• Azure is Microsoft servers that you subscribe to on a monthly basis• Backups are typically part of the bundle

You can take the GP software you own and move it to “the cloud”

• You can move all ISVs, and customizations

You do not have to maintain a server on Premise

You will log into the server using Remote Desktop, RD Web, or Web Services

Hybrid Cloud – Cloud Sync

Some of your data is on Premise

Some of your data is in the cloud

Example – GP utilizing Intelligent Edge

GP can be on Premise or HostedIntelligent Edge replicates GP Data to the cloud into Business CentralGet the advantage of utilizing new technology• Artificial Intelligence• Power Apps• Multiple Device Access

What are the mechanics of Hosting?

Utilize Azure for servers Load your software on a cloud

server Pay monthly fee for server and

backups You have redundancy Pay monthly fee for RDP

access and SQL Expand Server capacity as

needed Pay annual enhancement fee

for GP and ISV products

Remote Desktop – you are on a separate desktop

RD Web Access – You are on your own desktop

GP Web Client

HTML Web Client Access GP from Any Device or browser

Includes phone, iPad, computer

Available for any environment:

On PremisesCloud/ AzureSubscription

Customer can have both clients available for Hosting or On Premise

Cloud Sync –Intelligent Cloud

Option to allow you to keep GP on Premise or Hosted

Take advantage of Microsoft advances and technology

Sync to Intelligent Edge in the Public Cloud

Must be on GP 2018R2

Phase 2 Replication – Historical DataS ales OrdersPurchase OrdersInventory

Intelligent Cloud Management

System allows you to manually replicate

Also, allows you to easily transition to BC after a period of time.

Final replication and then disable intelligent insight

Also can just disable and use GP as is

True SaaS –Migrate to D365 - Business Central

Microsoft’s SaaS Offering

Take advantage of AI, Insights, Power Apps

Any device, anywhere

Monthly Subscription

Inexpensive

Add users as needed

Review Extensions on Web

Data Migration vs. Replication

What Versions of GP can be Migrated?

Considerations before Migrating to BC

Do you have ISV Products?

Do you have high level Payroll and HR needs?

Costs

Cannot use Management Reporter

It is a new system to learn

New development from Microsoft will be on BC

Timing

What are your options?

Do nothing – you can stay on GP – we have a full team that keeps expanding and can take care of you

Host your GP in the Cloud

Cloud Sync – On Prem or Hosted GP, with Intelligent Edge

Migrate to Business Central

Stoneridge will take care of you no matter what you choose!

Next Step Contact your Account Manager to schedule

an onsite review of your options Discuss Costs

Discuss Differences

Discuss Timing

Questions? Need Help?

Call Stoneridge Software1-800-277-5561

or e-mail

support@stoneridgesoftware.comcarol@stoneridgesoftware.com