Post on 24-Jul-2016
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AIESEC in
LEBANON
OCVP & Teamster
Application Form
NPM and Accelerate
Dear Applicant;
On behalf of myself, the MC Conference Manager Hisham Itani, and the whole MC team, I would like tothank you for applying to be part of the OC for NPM and Accelerate. This is a great opportunity for you toshowcase the skills you have in organizing a conference as well as learning key skills that will help yougrow as an AIESECer and a person as well.
The OC will be working on two conferences each with special constraints and events, and that there is alot of work to be done, however with the right mindset and attitude the two conferences will be asuccess. One might say working on one conference alone is too much, and that working on twoconferences in parallel is just very intense, but I tell you that it can be done, and that this OC will be theone to make it happen. This OC will be the team that sets a mark, and raises the bar in organizingconferences, which only can be achieved through teamwork, understanding, communication, and hardwork.
I am eagerly waiting to start working with you, and to make memories along the way, because as much aswe will be working, we will also be having fun and making the most of our time together along the way.
We will be meeting a lot, we will face matters together, solving problems hand in hand, and we will learnfrom each other. We will grow as a team, we will grow as a family, we will grow as AIESECers, and by that Itruly believe we will be able to change the world. For the family that organizes a conference together,stays together, and that family is unstoppable.
Best of luck in your application;
Sincerely yours;
OCP Majd Ghossein
ABOUT THE CONFERENCES
NPM (National Planning Meeting) is a three-day annual national conference delivered to Team Leaders and EBs across the LCs in Lebanon as one of the two annual national planning meetings.
Conference dates: January 22nd to January 24th
Accelerate is a three-day annual national conference delivered to New Members, Old Members, TLs and EBs across the LCs in Lebanon as one of the bi-yearly national induction conferences. This year will be celebrating AIESEC in Lebanon’s 5th year anniversary! For more information about Accelerate, see the booklet made by AIESEC in Lebanon for Accelerate 2015.
Conference dates: March 4th to March 6th
INSTRUCTIONS
Answer all the questions in the general questionnaire and specific questions
Please include your name and surname, birthday, email, skype name, phone number, home LC, AIESEC entity, your most recent role in AIESEC, and the date on which you joined AIESEC (mm/yyyy).
Answer all the questions for the position you are interested in; you may apply to as many positions as you like and are free to design it as you wish.
Please submit this application as a PDF to majd.ghossein5@aiesec.net and hisham.itani@aiesec.net. The name of the file AND the subject of the email must be in the format [OCVP X]_[LC]_[Full Name] or [Teamster X]_[LC]_[Full Name]
Please submit your final application by 11.59pm on the 8th of December.
Note: You are not eligible to be OCVP if you are an elected LCVP.
1st Dec 8th Dec 9th-10th Dec 19th and 20th Dec
OCVP and Teamster
applications are released
Application deadline
Interviews and
announcement
OC Training And
Planning
Role Description: Responsible for the logistical organization of NPM and Accelerate.
Role Duration: November 26th – March 10th
Accountable to: OCP
Time commitment:
November – December –> 6 hours a week
January – March –> 8 hours a week
Background and Competencies:
Logistical Management
Communication Skills
Project Management
Skills and competencies you will develop:
Project Management
Communication
Sales skills
Team Management
Conflict Management
Key Activities:
Synergize with OCVP Finance and Sales
Selection of Venue
Negotiation of Offers with Venue
Venue Visiting and Inspection
Ensure Proper Transportation: Provide and Track
Ensure Session Needs are Provided and Prepared (Markers, Projectors, Flip-charts, Sound System)
Measures of Success:
Aligning Venue Deal with Price Constraints and Demands
Proper Coordination Between all OCVPs and with all LCs
Evaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)
OCVP Logistics NPM and ACCELERATE 1POSITION
OCVP Logistics - QUESTIONNAIRE
General Questionnaire:
1- In your opinion what are three things that ensure a successful conference?
2- What skills and experiences would make an ideal candidate for the position you are applying?
3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly?
4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work.
Specific Questions:
1- Compile a list of five possible venues that would work for both conferences
Constraints and Specifications: 60 Attendees NPM
150 Attendees Accelerate (50 common with NPM)
Student Friendly Price Range
Gala Dinner Space in Accelerate to Fit 200 People
2- In your opinion, what are key elements for a successful negotiation?
Role Description: Responsible for the financial organization and sales of NPM and Accelerate
Role Duration: November 26th – March 10th
Accountable to: OCP & MC
Time commitment:
December – 6 hours a week
January – March – 8 hours a week
Background and Competencies:
Project Management
Communication Skills
Financial Management
Sales
Skills and competencies you will develop:
Project Management
Communication
Team Management
Conflict Management
Sales skills
Key Activities:
Follow –up with budget with the MC
Handling Budget of Conference
Synergize with OCVP Logistics
Synergize with OCVP Marketing
Measures of Success:
Financial Performance of the Conference
Ensure Budget is Handled Well
Budget Reports and feedback to team
Sales of MerchandiseEvaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)
OCVP Finance & Sales NPM and ACCELERATE 1POSITION
OCVP Finance & Sales- QUESTIONNAIRE
General Questionnaire:
1- In your opinion what are three things that ensure a successful conference?
2- What skills and experiences would make an ideal candidate for the position you are applying?
3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly?
4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work.
Specific Questions:
1- In your opinion, what would make the conference successful financially?
2- What do you believe other OCVPs need to know financially to be able to do their jobs efficiently? Devise a preliminary budget report to reflect your answer.
Role Description: Responsible for the Marketing of NPM and Accelerate
Role Duration: November 26th – March 10th
Accountable to: OCP
Time commitment:
December – 6 hours a week
January – March – 8 hours a week
Background and Competencies:
Project Management
Communication Skills
Marketing Knowledge and Skills
Skills and competencies you will develop:
Project Management
Communication
Team Management
Marketing Skills
Social Media Knowledge
Key Activities:
Create Facebook Page and Follow up
Create Logo
Engage with Delegates on Facebook Page
Create All Appropriate Booklets and Videos for Conferences
Synergize with OCVP Finance and Sales on creation of Merchandise
Measures of Success:
Financial Performance of The Conference
Design of Logo
Level Of Engagement on Facebook Page
Keeping Attendees Informed
Sales of Merchandise
Evaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)
OCVP Marketing NPM and ACCELERATE 1POSITION
OCVP Marketing - QUESTIONNAIRE
General Questionnaire:
1- In your opinion what are three things that ensure a successful conference?
2- What skills and experiences would make an ideal candidate for the position you are applying?
3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly?
4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work.
Specific Questions:
1- Design a preliminary logo for Accelerate.(Hand Sketch or Computerized)
2- What do you believe are the makings of a good Facebook event page?
Role Description: Responsible for the Delegate Servicing, Special Events and External and Partner Relations of NPM and Accelerate
Role Duration: November 26th – March 10th
Accountable to: OCP
Time commitment:
December – 6 hours a week
January – March – 8 hours a week
Background and Competencies:
Project Management
Communication Skills
Event Management
Creativity in Decorations
Sales Skills
Skills and competencies you will develop:
Project Management
Communication
Team Management
Conflict Management
Event Management
Key Activities:
Synergize with OCVP Marketing on Logo and Facebook Page
Delegate Registration
Creation of Name Tags and Room Lists
Management of Special Events and Themes
Measures of Success:
Financial Performance of The Conference
Design of Logo
Registration Process
Special Event Feedback and Atmosphere
Gala Dinner
Evaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)
OCVP Delegate Servicing, Special Events & ER NPM
and ACCELERATE
1POSITION
OCVP Delegate Servicing, Special Events & ER - QUESTIONNAIRE
General Questionnaire:
1- In your opinion what are three things that ensure a successful conference?
2- What skills and experiences would make an ideal candidate for the position you are applying?
3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly?
4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work.
Specific Questions:
1-Compile a list of 5 special event themes and what is needed for each.
2- Describe in your own words what is a Gala Dinner.
3- From a delegate point of view, what do you think are the necessities for a successful conference.
Role Description: Helping out Specific OCVP with Objective and Key Activities
Role Duration: November 26th – March 10th
Accountable to: OCVP and OCP
Time commitment:
December – 3 hours a week
January – March – 4 hours a week
Background and Competencies:
Depending on Allocated Function
Skills and competencies you will develop:
Depending on Allocated Function
Key Activities:
Depending on Allocated Function
Measures of Success:
OCVP Feedback
Teamwork
Deliverables of Key Activities
Synchronization with OCVP
OC Teamsters NPM and ACCELERATE 4POSITIONS
OC Teamsters - QUESTIONNAIRE
General Questionnaire:
1- What do you think is the job of a teamster?
2- Which OCVP would you prefer to work with? Why?
3- Why are you applying for a Teamster position rather than OCVP position?
THANK YOUYOU WILL KNOW THE RESULT OF YOUR
APPLICATION by the 8th of December