Office of Assessment and Accountability

Kentucky Department of Education

04/10/23 1

Allegation # of Incidents

Inappropriate Assistance/Intervention by Staff

Test Security (Staff)

Test Security (Student)

Out of Order (Staff)

Out of Order (Student)

Special Education

Student Action

Missing Test Booklets

Other04/10/23 2

Allegation # of Incidents

Inappropriate Assistance/Intervention by Staff 35

Test Security (Staff) 40

Test Security (Student) 5

Out of Order (Staff) 27

Out of Order (Student) 54

Special Education 46

Student Action 18

Missing Test Booklets 6

Other 3704/10/23 3

Allegation # of Incidents 2011

# of Incidents 2012

Inappropriate Assistance and/or Intervention by Staff 5 2

Test Security (Staff) 12 9

Test Security (Student) 1 3

Out of Order (Staff) 11 6

Out of Order (Student) 40 25

Special Education 14 8

Student Action 14 15

Missing Test Booklets TBD TBD

Other 12 24

404/10/23

Adult monitoring during testing needs to improve. Many, if not most, student “work aheads” are due to monitoring practices.

Cell phones (student texting, phone sitting out on testing surface, student using phone calculator, student going to internet websites)

“Other” allegation category:o Student continuing to work after time is calledo Adult administering assessments without appropriate

trainingso Mistimings

o Have several staff members proof your testing scheduleo Cell phone out during testingo Student waiting on accommodations for a test being allowed

to “mix” with students already testedo Students not being allowed to use “allowable” items on test

(e.g. calculator)

04/10/23 5

Decreasing AllegationsProvide your staff with thorough Administration Code and Inclusions of Special Populations training.

Use the materials provided on our Testing Unit website to conduct your trainings.

Provide your staff the opportunity to ask questions and seek clarification on these regulations.

◦ Don’t rush through the training!◦ Please call the Testing Unit any time you need clarification or have

questions

Convey the strong expectation that all staff will adhere to the Administration Code and Inclusions of Special Populations when participating in any portion of state assessments.

◦ Students should be provided with the best opportunity to demonstrate what they know and are able to do.

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To review the appropriate practices for the state assessment system as defined in the Administration Code for Kentucky’s Educational Assessment Program (703 KAR 5:080)

Revised September 2009

To review the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070)

Revised February 2009

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I. RationaleII. Appropriate Assessment PracticesIII. Violations of the 703 KAR 5:080 Administration

CodeIV. Review of Secure Assessment ComponentsV. Proper Reporting of Nonacademic IndicatorsVI. Signature Page

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ACCEPTABLE NOT ACCEPTABLE

Positive Statement Aligns Topic Change appears

below line in regulation

New or Clarified information in Bold Blue

Negative Statement Aligns Topic Change appears

below line in regulation

New or Clarified information in Bold Blue

04/10/23 9

From the PowerPoint

From the Regulation

Multiple state-required assessments

1.Professional Ethics 704 KAR 20:680

2.Educational Defensibility Teach the content

3.Student Ownership All work done entirely by the student

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Test SecurityProcedures for Reporting ErrorsClassroom MaterialsAdministration PracticesTest PreparationInclusion of Special Populations Alternate Assessment

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Each individual involved in any component of the state assessment program is required to have annual training.

Each individual involved in any component of the state assessment program is required to annually receive a copy of, read and comply with documents and manuals specific to the state-wide assessment.

The training includes “documents and administration manuals specific to state-required assessment components”

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Training must be completed prior to any state required assessment administration

703 KAR 5:080 & 703 KAR 5:070 shall be reviewed prior to spring test administration by all involved in assessment

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“DACs, administrators, and teachers shall ensure the security of the assessment materials before, during, and after test administration.”

“When not being used for a scheduled testing session, all assessment materials shall be stored in a secure location with access granted to authorized personnel only.”

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ACCEPTABLE NOT ACCEPTABLE

Using Kentucky’s Core Content for Assessment

Using released items Signing of

nondisclosure forms by noncertified personnel assisting with testing

Revealing any secure test item

Using secure test items to prepare students for assessment

Taking notes about or discussing the content, concepts or structure of any secure test item

04/10/23 16

ACCEPTABLE NOT ACCEPTABLE

Using technology to save responses to CDs or portable drives (i.e., flash drives, floppy discs, etc.)

Copying of Alert Papers by DAC, BAC or school administrator

Saving student responses electronically to local drives or network drive

Reproducing secure test materials in any way

Access to electronic devices with wireless communication or imaging capabilities

04/10/23 17

ACCEPTABLE NOT ACCEPTABLE

Destroying student notes, rough drafts or scratch paper after testing

Visually scanning student response booklets for stray marks and “good faith effort”

Scoring of test items or rough drafts is not permitted

Reading student responses in entirety for “good faith effort” is not permitted

04/10/23 18

ACCEPTABLE NOT ACCEPTABLE

Distributing Test Administration Manuals (TAMs) to administrators or proctors prior to the testing window

Distributing tests in the order of the shrink-wrapped packages

Ensuring that reusable test materials are free of any marks made by past students

Making test booklets available to administrators or proctors prior to the testing window

Showing test items to anyone not administering the test

Leaving test booklets unattended outside of locked storage

Storing test booklets in a classroom without double-locked storage

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Do not reproduce te

st

item!

Content information or strategies/processes cannot be displayed on any classroom surface, including clothing.

Materials containing content information or strategies/processes added to classroom surfaces during instruction must be removed or covered during the assessment.

Periodic tables and motivational-type posters may remain.

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What are acceptable materials on the walls, ceilings, floors, blinds, windows and clothing

during testing?

04/10/23 22

ACTIVITY

Dictionaries & Thesauri for on-demand writing Calculators as designated in the

administration manual for that assessmentRefer to EXPLORE, PLAN & ACT manuals for

acceptable calculators Blank writing or graph paper, blank overlay

sheets and bookmarks which are free of content

04/10/23 23

Sharing calculators during testing session

Leaving the testing area for calculators, dictionaries, thesauri, blank writing or graph paper, etc.

Having materials or information at the student workstation that was not sent as a part of the assessment

04/10/23 24

General Instructions“Do your best”“Stay on task”

Assistance or Evaluative Comments

“You can do better.”“You can write more.”

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Accommodations for assessment shall be consistent with a student’s current IEP, 504 Plan or PSP.

Accommodations for one student shall not interfere or influence the assessment of another student.

Students who exhibit disruptive behavior prior to or during testing may be tested in a different location from their peers.

04/10/23 26

Restroom breaks are allowed, if the student is monitored at all times.

Lunch BreakTests should be scheduled to avoid lunch.If tests cannot be scheduled to avoid lunch, lunch

should be brought to the students in the testing area.

If there are too many students to bring lunch to the testing area, then students may be escorted to the lunchroom and monitored to prevent discussion.

04/10/23 27

All students in the same grade level in the same school must be simultaneously assessed in the same content area.• Students that are absent should resume

testing with their class in the section that the class is testing.• Example: A student that was absent for

Part A and returns to school when Part B is being administered will take Part B with the class, then take Part A in a makeup session later.

04/10/23 28

Time Limits and extended time for each assessment must be followed per the administration manual.

Students with extended time as an accommodation on an IEP, 504 Plan or PSP may have additional time during that school day.

04/10/23 29

If a student is ill and cannot finish the test section, the student may complete that section later. The student may not return to previously answered parts of the section.

If a student leaves during the test session for a reason other than sudden illness, the student cannot complete the test section at a later time.

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Test preparation or practice activities are not to be conducted instead of regular classroom instruction.

Teachers and other staff shall not be required to conduct test preparation or practice activities outside the normal work day.

04/10/23 32

Can include pre-writing requirement (type to be determined by the student)

Cannot require complete first drafts

Cannot include evaluative statements or grade assignments of test answers

Feedback on Good Faith Effort cannot be given until after test booklets are returned to the BAC .

04/10/23 33

Rewards or motivational strategies shall be consistent with those

applied within the regular curriculum or with the larger school

program in general and attainable year round for

student achievement.

04/10/23 34

Funding of Rewards must follow School Food Services Guidelines and local and state boards finance policies.

Local school board funds or cash awards from school activity funds generated by students shall not be used for student incentives.

ESS funds shall not be used for test preparation.

Donations from individuals, businesses, parents or school staff can be used for student incentives.

04/10/23 35

Those providing accommodations must be trained in the Administration Code and how the student uses accommodations.

Accommodations during an assessment shall be consistent with 703 KAR 5:070, Procedures for the Inclusion of Special Populations

04/10/23 36

Students in the KAAP have primary ownership of assessment pieces

Yearly training for administration of Attainments Tasks and the Transition Attainment Record is required

Alternate Assessment components are secure materials

Altering results of Alternate Assessment components is prohibited

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All allegations, or perceived inappropriate testing procedure or behavior, should be reported to the Building Assessment Coordinator (BAC) and then to the District Assessment Coordinator (DAC).

If the DAC is the one not following proper procedure and does not correct or report the situation, a call or e-mail can be placed to the Allegations Coordinator in the Office of Legal Services by any concerned person.

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Allegations Coordinator

Patsy Kenner

502-564-4403x. 4821

Patsy.Kenner@education.ky.gov

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Parents and Others not employed by a Kentucky Public School District may review secure materials at the KDE office in Frankfort, but not in the local

district.

A nondisclosure statement must be signed before reviewing secure assessment components.

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Local districts shall:◦ report data to KDE.◦ inform KDE of any errors in reporting.

Data that is reported is lagged by one year.◦ Example: Information reported in fall will be

information regarding students in the prior school year.

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JCPS Testing UnitErica Thompson, District Assessment Coordinator

Jessica Lyons, Data Management/Research Technician

Ryan Goepper, Data Management/Research Technician

Tammy Durham, Clerk II

Jacque Queenan, Assessment Support Technician

485-3388 4804/10/23