Post on 13-Jan-2016
description
transcript
Powerful Presentation Skills and Reporting
Facilitator: Reynaldo O. Joson, MD, MHA, MHPEd, MScSurg
Date: May 9, 2012 (9-12 am)Place: MBFI Hall
Powerful Presentation Skills and Reporting
Presentation?
Reporting?
Skills?
Powerful Presentation?
Powerful Presentation Skills and Reporting
Presentation?
Reporting?
Skills?
Powerful Presentation?
Powerful Presentation Skills and Reporting
Objectives:
At the end of the 2 to 3 hours of teaching-learning session, the managers - learners should be able to:
Powerful Presentation Skills and Reporting
Terminal Learning Objectives:
•Demonstrate a step-by-step accomplishment of essential tasks needed in preparing for a presentation.
•Demonstrate ability to create proper digital slides to be used for presentation.
Powerful Presentation Skills and Reporting
Terminal Learning Objectives:
•Demonstrate ability to deliver a powerful presentation using the following criteria:
verbal delivery - clarity and understandability of contents
use of digital slides - clear and clean achievement of objectives of presentation
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Explain what are “presentations” and “reportings” being done in a hospital setting; being done by hospital managers.
•Explain the difference between “presentation” and “reporting.”
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Enumerate the six common types of presentations that hospital managers should master.
•Enumerate the usual objectives and parts of the six common types of presentations.
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Enumerate the essential quality parameters and criteria of powerful presentations.
•Enumerate the two requirements needed to produce a powerful presentation.
•Enumerate the two general quality targets in creating digital slides for presentation.
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Use a checklist in preparing for a powerful presentation.
•Use a checklist in evaluating a presentation.
Powerful Presentation Skills and Reporting
Teaching-learning activities:•Independent Study of Facilitator’s Hand-outs•Lecture •Learnshop and Practicum
Preparing a text of a presentation Preparing digital slides for a presentation Delivering a presentation
•Feedback and Reflection
Powerful Presentation Skills and Reporting
Learnshop and Practicum:
Each participant will give an 8-minute reporting using a Powerpoint presentation.
Scenario:
He/she is being asked to give an 8-minute reporting to the Senior Management Team and Management Committee on
“Meeting the Challenges in my Unit or Position - my Plans in 2012.”
Powerful Presentation Skills and Reporting
Facilitator: Reynaldo O. Joson, MD, MHA, MHPEd, MScSurg
Date: May 9, 2012 (9-12 am)Place: MBFI Hall
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Explain what are “presentations” and “reportings” being done in a hospital setting; being done by hospital managers.
Concept of “presentation” in a hospital setting, for managers
“Presentation”
Act of presenting or offering or giving something, the something can be a play, a show, a prize, a gift, a document, a talk, etc.
Concept to be used in session entitled: Powerful Presentation Skills and Reporting:
a formal talk or oral presentation
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Enumerate the six common types of presentations that hospital managers should master.
Common formal talks or oral presentations in hospital setting done by and expected of managers
Welcome remarks
Opening remarks
Closing remarks
Speech
Lecture
Reporting
Common formal talks or oral presentations in the hospital setting done by and expected of managers
Speech – a formal talk on a given subject to inform, instruct, persuade, entertain, etc.
Prepared or extemporaneous (or impromptu)
Informative, instructive, persuasive, entertaining, and ceremonial (toasts / eulogies)
Common formal talks or oral presentations in hospital setting done by and expected of managers
Lectures – oral presentations on a given subject for purpose of sharing information and for instruction.
Common formal talks or oral presentations in hospital setting done by and expected of managers
Reportings – oral presentations on a given subject that the speaker has observed, heard, done, studied
or investigated.
Purposes:
to inform; share learning and insights; facilitate discussion, problem-solving and decision-making;
and persuade.
Why the need for powerful presentation skills and reporting among hospital managers
“As managers, as middle managers, you are expected to know how to do all the abovementioned formal talks or oral presentations and how to make powerful presentation and reporting at that,
if you want to be effective leaders and managers, and of course,
if you want to stay in your position and to entice a promotion.”
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Explain the difference between “presentation” and “reporting.”
“Presentation” vs “Reporting”
“Reporting” used in the context of “Powerful Presentation Skills and Reporting”
is an oral presentation.
Thus, it is a type of a speech
and
a kind of presentation.
“Presentation” vs “Reporting”
Reportings – oral presentations on a given subject
that the speaker has observed, heard, done, studied or investigated.
Usual connotation:
reporting is presented to a group of superiors in a business meeting
“Presentation” vs “Reporting”
Reporting – Speech – Lecture
Reporting may be transformed or integrated into
an informative speech or
an instructional lecture
depending on the situation.
Why the need for managers to know how to report
Hospital managers are often asked and required to make reporting to a group of superiors in business
meetings.
Thus,
managers must know how to present a report and do a powerful reporting at that!
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Enumerate the usual objectives and parts of the six common types of presentations.
Basic Parts of a Speech
Whatever type of speeches,
•Greetings and salutations•Introduction•Body•Closing
Basic Parts of a Speech
GREETINGS and SALUTATIONS - to initiate connection and rapport with the audience. INTRODUCTION - objective should be expressed, preferably, explicitly, if not implied. BODY - contents should be particularly guided by the objectives of the speech. CLOSING - summary, conclusion and whatever ending remarks should be tied and relevant to objectives of speech.
Speech Framework
Greetings and Salutations Introduction
Objectives of speechDelimitation
Body
The speech proper
ClosingSummaryConclusion
Lecture Framework
Greetings and Salutations Introduction
Objectives of lectureDelimitation
Body
The lecture proper
ClosingSummaryConclusion
Reporting Framework
Greetings and Salutations Introduction
Objectives of speechDelimitation
Body
The report proper
ClosingSummaryConclusion
Welcome Remarks
General Objective: To welcome all participants to the meet in behalf of the organization and organizers. Specific Objectives:•To recognize and appreciate the presence of special persons as well as the participants.•To give a brief introduction of the meet (organization, organizers, goals and importance of the meet) – to inform, to guide and to motivate.•To welcome participants with a wish for a fruitful and successful meet.
Opening Remarks
General Objective:
To give a brief introduction of the meet as a way of opening it.
Specific Objectives:•To give a brief introduction of the meet (organization, organizers, goals and importance of the meet) – to inform, to guide and to motivate.•To recognize organizers and participants.•To wish for a fruitful and successful meet.
Welcome and Opening Remarks (in program with just Opening Remarks without Welcome
Remarks)
General Objectives:
•To welcome all participants to the meet in behalf of the organization and organizers.
•To give a brief introduction of the meet as a way of opening it.
Specific Objectives:
•To recognize and appreciate the presence of special persons as well as the participants.•To give a brief introduction of the meet (organization, organizers, goals and importance of the meet) – to inform, to guide and to motivate.•To recognize, appreciate and welcome the participants again.
Closing Remarks
General Objectives:To close the meet formally with appreciation and continued interaction. Specific Objectives:•To indicate completion of the meet.•To give a brief summary of the meet and its highlights.•To thank the participants on behalf of the organizers and organization. •To thank the organizers and sponsors of the meet.•To wish for continued interaction.
Powerful Presentation Skills and Reporting
PresentationReporting
Skills?Powerful Presentation?
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Enumerate the essential quality parameters and criteria of powerful presentations.
Quality Parameters and Criteria of Powerful Presentation
Foremost parameter:
whether the objectives of the presentation and reporting were
achieved or not!
Quality Parameters and Criteria of Powerful Presentation
Criteria:
Inform –
audience were informed – they understood the information given; ideally, all the information given, if not the take-home information.
Quality Parameters and Criteria of Powerful Presentation
Criteria:
Instruct –
audience learned – they understood what are being taught; ideally, all, if not, the take-home learning points.
Quality Parameters and Criteria of Powerful Presentation
Criteria:
Persuade –
audience was persuaded, if not all, at least the majority.
Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)
Essential Quality Parameters and Criteria for a Powerful
Presentation
Greetings and Salutations- with concise greetings and salutations Introduction- with clearly expressed objectives of presentation- with objectives of presentation suitable to type of audience
- with delimitation of objectives because of time allotment
Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)
Essential Quality Parameters and Criteria for a Powerful
PresentationBody- contents congruent with expressed objectives- contents adequate within the time allotment- contents adequate based on type of audience- contents systematically presented / organized- contents clearly explained and presented- contents easy to understand
Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)
Essential Quality Parameters and Criteria for a Powerful
PresentationClosing- with clear summary and conclusion- summary and conclusion tied to expressed objectivesVisual aids (digital slides and other types)- clear / promote understanding- clean / not jampacked
Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)
Essential Quality Parameters and Criteria for a Powerful
PresentationAnswering questions- direct to the point- clear answers
Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)
Essential Quality Parameters and Criteria for a Powerful
PresentationDelivery - with confidence- with eye contact - with voice loud enough - with clear pronunciation / intonation- completed within time allotmentAchievement of Objectives of Presentation (Overall)
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Use a checklist in preparing for a powerful presentation.
See Presentation Evaluation Checklist Rating Scale
Parameter for Assessment A I NA RemarksGreetings and Salutations- with concise greetings and salutations Introduction- with clearly expressed objectives of presentation
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Enumerate the two requirements needed to produce a powerful presentation.
Two requirements needed to produce a powerful
presentation
adequate preparation for the presentation
and
proper delivery of the prepared presentation!
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Use a checklist in preparing for a powerful presentation.
Ten Tips in Preparing for a Presentation
Tip 1. Make sure to get at least the following essential information and use them to guide you in the preparation of your lecture, reporting, and presentation.
Title: Objective/s:
Contents-topics: Audience: Time allotment: Date of presentation and reporting: Place of presentation and reporting: Time of presentation and reporting:
Ten Tips in Preparing for a Presentation
Tip 1. Make sure to get at least the following essential information and use them to guide you in the preparation of your lecture, reporting, and presentation.
Title: “Meeting the Challenges in my Unit or Position - my Plans in 2012.”
Objective/s: To report a personal managerial plan Contents-topics: Authorized functions, challenges, plans for 2012Audience: SMT / MancomTime allotment: 8 - minutes Date of presentation and reporting: May 9, 2012Place of presentation and reporting: MBFI HallTime of presentation and reporting: 930 – 12 am
Ten Tips in Preparing for a Presentation Tip 2. Prepare your lecture and presentation way in
advance. Never one day before the date of presentation.
At least two days before. Preferably, longer, one week, two weeks, etc., even months in advance, depending on the degree of your familiarity with the topics or information you will lecture or report on.
Ten Tips in Preparing for a Presentation
Tip 3. Formulate an initial framework or outline for your lecture or presentation.
It will serve as your guidepost in developing the contents of your presentation.
It may be very crude initially but you can and you must refine it as you go deeper into the preparation of your presentation.
Ten Tips in Preparing for a Presentation
Tip 4. Add substances in the Greetings and Salutations; Introduction; Body; and Closing to facilitate full writing of the text of your lecture or presentation.
In doing these, always have in mind and be guided by the title, objectives; contents-topics; audience, and time-allotment (your guideposts).
Ten Tips in Preparing for a Presentation
Tip 5. Write the full text of your lecture or presentation.
Revise and refine as many times as you wish and as needed based on the objectives of your lecture or presentation and also aiming for a quality and powerful presentation
Ten Tips in Preparing for a Presentation
Tip 6. Prepare for audiovisual aids, particularly digital slides. Do them properly to contribute to a powerful presentation.
Tip 7. Practice presenting using the digital slides (and other audiovisual aids) until you are confident you can and are delivering a powerful presentation with strict attention to the time limit.
Ten Tips in Preparing for a Presentation
Tip 8. Be at the venue of presentation 30 minutes to one hour in advance with all gadgets that you need such as a laser pointer, your laptop, your USB, etc.
Get a feel of the venue.
Make the necessary preparations and adjustments, such as where to stand, testing of the microphones, testing of the computers, test projection of your digital slides, etc.
Ten Tips in Preparing for a Presentation
Tip 9. Deliver your presentation as you have prepared with readiness to adjust and respond to any unavoidable hitches and glitches like delay in starting time, brown-outs, computer malfunctions, etc.
Being prepared as outlined in Tips 1 to 8 and with attention to attaining the quality parameters and criteria for a powerful presentation will lessen your stage-fright.
Ten Tips in Preparing for a Presentation
Tip 10. After delivering your presentation, answer questions direct to the point; clear; and as best as you can.
Always be ready to say you don’t know if you don’t know the answer. Respect the viewpoints and opinions of the participants.
Thank the audience and participants for their presence and participation.
Art of Preparing Digital Slides for Presentation
Powerful Presentation Skills and Reporting
Enabling Learning Objectives:
•Enumerate the two general quality targets in creating digital slides for presentation.
CLEAR and CLEAN
Clear contents, letters, numbers
Simple design, not jampacked
Learnshop and Practicum
Powerful Presentation Skills and Reporting
Terminal Learning Objectives:
•Demonstrate a step-by-step accomplishment of essential tasks needed in preparing for a presentation.
•Demonstrate ability to create proper digital slides to be used for presentation.
Powerful Presentation Skills and Reporting
Terminal Learning Objectives:
•Demonstrate ability to deliver a powerful presentation using the following criteria:
verbal delivery - clarity and understandability of contents
use of digital slides - clear and clean achievement of objectives of presentation
For Queries, Comments, and Feedback
Reynaldo O. Joson, MD, MHA, MHPEd, MSc Surg
Email: rjoson2001@yahoo.com
Cellphone No.: 09188040304
Facebook: Reynaldo O. Joson
Websites: https://sites.google.com/site/rojosonwebsites
Powerful Presentation Skills and Reporting
Presentation
Reporting
Skills
Powerful Presentation