Preparing for the Visit – Putting it All Together

Maureen McGlynn

Chemeketa Community College

Goal – Preparing a Seamless Visit Pre-visit communication Assignment and duties of liaisons Committee room organization Exhibit collection Entry and exit preparation Scheduling Celebration!

Pre-visit Activities

Calendaring

Annotated Timeline

Third Party Notification

strategy

Student Involvement

Planning

Use the experts

Activate teams

Ensure secretarial support

Cite Committee Room

Communication and Briefings Board of Education President’s Staff Steering and Standards Committee Individual role preparation Announcements and flyers Supervisor discussions All staff emails Thank you invitation and information

Logistics

Hotel Transportation Liaisons Menus and options College Participation Schedules-clear calendars Welcome baskets

The Committee Room

Details…

Security – keys Meeting and work space Technology – from phone to shredder Food – snacks Supplies E-Work stations Nametags Materials and Supplies

Supplies and Materials

Exhibits – All Supporting Documentation Folder system Referenced and cross-

referenced to self-study report

Complete Standard 2 reports

Additional information Computer exhibits

Opening Session - Breakfast

Location

Menu

Amenities

Audio

Invitations – contributors ++

Program

Closing the Loop Logistics

Celebration

Timing

Invitations

Preparation

Exit Report

Location

Invitations

Preparation

Committee Debrief – It’s all about us Who to invite

Food

Tone of appreciative inquiry

Honest “advisement” on process

improvements –

Commitments