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MUNIS General Billing & Accounts Receivable

Presented by: Jessica Annis & Christie VuletaHardin County Schools

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Overview of MUNIS General Revenues ModuleAccounts Receivable

A/R Code & A/R charge code setup (General overview)Customer setup (General overview)

General BillingHow to enter an invoiceHow to print an invoiceHow to print a customer statement

Payment EntryHow to enter miscellaneous paymentsHow to enter payments against A/R invoices

What will you gain from this session?

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General Billing allows departments within the district such as Transportation to invoice schools and outside entities.

Payment Processing allows tracking of revenue received from all sources whether miscellaneous payments such as property taxes or receipts for invoices billed.

Purpose of Use

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Accounts ReceivableAccounts Receivable is defined as money owed to a company by its debtors

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For a school district, debtors could be schools, individuals or businesses

A district is more likely to collect on these “debts” if an invoice is created and tracked through a centralized accounting system (MUNIS)

Accounts Receivable

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Establish Accounts Receivable Codes

Accounts Receivable Setup

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Establish A/R Charge Codes

Each Accts. Rec. Code can have many A/R Charge codes

Accounts Receivable Setup

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New Customer Setup

Accounts Receivable Setup

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General BillingHow to enter & print customer invoiceHow to print customer statement

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MenuGeneral Revenues

General BillingInvoice Processing

Invoice Entry and Proof

How to enter an invoice

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1. Select “Add Batch”2. Name batch3. Check date4. Accept

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5. Select Customer Number6. Choose A/R Code7. Enter the Invoice # (+1)8. Choose Invoice Date9. Check the cash account10. Type in For/Location11. Accept

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12. Choose charge code13. Edit description14. Enter quantity15. Enter price16. Account information

should populate from where the charge codes where initially setup; however, GL Detail will allow you to update the GL account if necessary

17. Accept18. At this point, you can

add a line to the invoice by clicking “green” plus sign

19. Exit out of the detail screen

20. You are now ready to add additional invoices or post batch

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20. Click Output Post21. Choose your form of output…Print, PDF, Save to file, etc.22. If no errors are found, you are ready to post invoices23. Click Yes to post24. You are also prompted to change the message for the

invoices. Click No.

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MenuGeneral Revenues

General BillingInvoice Processing

Print Invoices

How to print an invoice

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1. Click Define2. Complete the

fields. *Not all fields need to be specified.

3. Click Select4. Print, Save to

File or Save as PDF to email

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MenuGeneral Revenues

General BillingInvoice Processing

Print Invoices

How to print a customer statement

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1. Click Define2. Complete the fields.

*Not all fields need to be specified.

3. Click Select4. Print or Save to File

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Payment EntryHow to enter miscellaneous paymentsHow to enter payments against A/R invoices

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MenuGeneral Revenues

Payment ProcessingPayment Entry

How to enter miscellaneous payments

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1. Add a new record (green ) 2. Complete the fields3. Click Accept 4. Bill Information screen will appear

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5. Click Misc Receipt6. Miscellaneous Receipts screen will appear

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7. Add a new record (green )8. Complete the fields9. At this point, cash account can be changed10.Enter the GL Payment Allocation11.Accept12.Receipt completion screen opens

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13. Complete necessary fields14. Accept15. The system return to Miscellaneous Receipts screen.16. You can either add another receipt or exit out to post batch

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How to enter payments against A/R invoices

1. Search for invoice to be paid

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2. Choose search options

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3. Choose to allocate an amount to a specific invoice or pay all invoices4. Receipt completion screen opens

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5. Complete necessary fields6. Accept7. The system return to Miscellaneous Receipts screen.8. You can either add another receipt or exit out to post batch

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9. Click Output-Rel10. Output options screen appears11. Accept12. Choose to Print or Save to File13. Release batch14. Option appears to change deposit number

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How to post a payment batchMenu

General RevenuesPayment

ProcessingPayments

Journal

1. Open Payments Journal program via path above

2. Find your batch3. Accept 4. Output/Post

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MUNIS KnowledgeBasehttp://muniskb.tylertech.com/search.aspx

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Thank YouContact:

Jessica Annis—270-769-8816 jessica.annis@hardin.kyschools.us

Christie Vuleta—270-769-8811Christie.vuleta@hardin.kyschools.us