Post on 31-Mar-2015
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Procurement Services
April 11, 2023
Office Paper Buying GuideOffice Paper Buying Guide
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What’s the issue with Paper?What’s the issue with Paper?
Vanderbilt spends over $600,000 annually on office paper for Copiers & Faxes Laser & Ink Jet Printers
Over 150 different types and sizes of paper are routinely purchased
50% of users either overspend on paper or experience unsatisfactory results by using the wrong paper for the job
20% of the total Vanderbilt paper spend still occurs with non-contract suppliers Risk paying higher than contract prices for paper Reduces our negotiation leverage for future contracts
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Paper SolutionPaper Solution
Procurement Services has created this Office Paper Buying Guide to help you Select the right paper for the job Order the right paper from the right supplier quickly
and efficiently Get the results you want Save money, time and effort
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What type of Paper to Buy?What type of Paper to Buy?
Many types of Office Paper are specifically designed for specialized applications as well as general purpose printing and copying
Six major categories: Multi-Purpose Paper Laser Printer Paper Inkjet Printer Paper Color Copier Paper Recycled Paper Security Paper
Product Listings on pages 13-14
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Paper TerminologyPaper Terminology
Acid-Free – Paper made without process acids. Has a longer shelf life and is good for long term archiving without turning yellow
Basis Weight – The weight of 500 sheets of paper measured in lbs. The higher the weight the thicker and more substantial the paper (16lbs, 20lbs and 24lbs are common weights)
Brightness – Measures how much light the paper will reflect. The higher the number the brighter (or whiter) the paper. A 96 brightness is visibly whiter than a 92 brightness
Caliper – The thickness of paper measured in thousandths of an inch or in millimeters. The higher the caliper the thicker the paper
Post Consumer Fiber – The previously used paper material contained in recycled paper. Expressed as a percentage
Ream – The basic bulk unit of paper equal to 500 sheets of paper Sizes – U.S. standard measurements 8.5” x 11” (Letter), 8.5” x 14’
(Legal); European sizes (A4, A5, etc.) Smoothness – The smoother the paper the sharper the printed
image. The lower the smoothness number the smoother the paper
Office Paper comes in a bewildering array of colors, finishes, weights, sizes and packages
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Multi-Purpose PaperMulti-Purpose Paper
Multi-purpose copier paper – everyday workhorse Common Uses:
Proofs and drafts e-mails, interoffice correspondence Forms General copying and printing needs
What to Look For: Brightness: 90-92 range Weight: 16-20 lb should be sufficient for all needs Smoothness:170-160 range (lower the better)
Benefits: Multi-use papers deliver reliable performance in a variety of office
imaging equipment Economical and competitively priced Available in all common sizes
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Laser Printer PaperLaser Printer Paper
Laser Printer Paper – Optimized for use on laser printers when appearance is important
Common Uses: Executive reports, Contract documents, legal documents Analyses charts and graphs (especially when printing in color) Announcements with complex graphics
What to Look for: Brightness: 92–96 range Weight: 22-32 lbs. These papers have a more substantial feel than
multi-purpose paper Smoothness: 100–80 range. Smoother surface yields clean, sharp
images Benefits:
Various grades available for everyday and presentation use Improves laser printer performance especially for color and complex
graphics
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Inkjet Printer PaperInkjet Printer Paper
Inkjet Printer Paper – Insures images print cleanly without bleeding
Common Uses: Proposals, Presentations, Flyers Any general printing especially with color images
What to Look For: Brightness: 96 Weight: 20-24 lbs Smoothness: 100 or lower
Benefits: Formulated to hold the liquid ink on the surface and insure dense,
full colors and text Higher weight and opacity permits 2-sided color printing Cost effective way to produce colorful, complex presentation
materialsTips: Matte-coated inkjet printer papers feature rich texture and offer
brilliant color prints Gloss-coated papers offer a shimmer that makes the document
stand out
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Color Copier PaperColor Copier Paper
Color Copier Paper – Specifically formulated to produce vivid colors and contrast when used in color copiers
Common Uses: Brochures or Flyers Reports especially those with graphs and charts Executive Reports or documents
What to Look For: Very High Brightness: 98 Weights:28 lbs for text pages and 60-80 lbs for Covers Smoothness: 40 or better Opacity: 94-98
Benefits: Superior color rendering and contrast Quality allows copier jobs to be produced “in house” instead of
externally printed Maximizes investment in color copier equipment by increased job
quality and production volume
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Recycled PaperRecycled Paper
Recycled Paper is made with post-consumer paper materials, is acid-free and processed without the use of chlorine bleach
Types Available: Multi-purpose, Laser and Color copy, papers
What to Look For: Recycled Paper offers all the same qualities as new paper as well as
the same quality guarantees. Available in 30% – 100% post-consumer content
Benefits: Compatible with all copiers and printers 100% post-consumer products reinforce commitment to recycling
programs Tips:
Find the right recycled paper based upon need. Use the specifications of new paper and then find that right recycled option based upon those specs.
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Security PapersSecurity Papers
Security Papers are designed to deter document fraud by the use of imbedded covert security features Patented technology is 99% effective with all current digital
technology; less effective with older analog equipment Hidden words appear when original documents are scanned, copied or
faxed Paper is tinted and reveals a white space when text is physically
erased Common Uses:
Financial Reports, Contracts, Legal documents Medical records, Transcripts, Official records, Gift Certificates
What to Look For: Same basic specification as regular office paper Choice of hidden words – “UNAUTHORIZED COPY”; “COPY”; “VOID”
Benefits: Performance is the same as regular office paper Offers a useful level of document security No special equipment or training required to use
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Where to Buy PaperWhere to Buy Paper
Guy Brown/Office Max Guy Brown/Office Max is Vanderbilt University’s contract supplier for
Office Paper and all other Office Supplies VUMC mandates Guy Brown/Office Max through the implementation
of their Office Supply formulary Guy Brown/Office Max was selected as a result of a rigorous
competitive bid process and found to have the best product selection as well as the most competitive prices
Guy Brown/Office Max program benefits: Fast and easy ordering using eProcurement High volume Product Formulary and online catalog 24 hour Customer Service and Easy Return Policy Next Day Desk Top delivery Large Product selection Guy Brown is a certified Diversity Supplier http://www.shopguybrown.com/
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TOP SKU’s from TOP SKU’s from Guy BrownGuy Brown
Multi-Use, Laser, Inkjet & Recycled PaperMulti-Use, Laser, Inkjet & Recycled Paper
Type Product Number Description Manuf UOM
Multi-Use P1MP1050 X-9 20lb, 96 bright PPR 8.5" x 11" Boise Ream
P10X9001 X-9 20 lb, 92 bright PPR 8.5" x 11" Boise Ream
P1OM98029 20 lb, 92 bright PPR 8.5" x 11" RM Office Ream
P1OM98045 OfficeMax - MaxBrite Copy Paper - 8-1/2" x 11" Office Ream
P1OM98043 OfficeMax - MaxBrite Copy Paper - 8-1/2" x 14", White, 84, 20 Lb. Office Ream
P1OX9004 Boise - X-9 Copy Paper - 8-1/2" x 14", White, 92, 20 lb. Office Ream
Laser P1BPL-0111 Presentation laser paper 24lb, 96b 8.5 x 11" Boise Ream
P1OM44124 Color laser paper 28lb, 96 bright 8.5 x 11" Office Ream
P1OM44006 Presentation laser paper, 24 lb, 96b 8.5 x 11" Office Ream
P1BEL-0111 Everyday laser paper, 22 lb, 92 b 8.5 x 11" Boise Ream
Inkjet P1OM44126 Br White Inkjet 24 lb, 98 bright 8.5 x 11" Office Ream
P1BPI-1047 Presentation Inkjet 24 lb, 96 bright 8.5 x 11" Boise Ream
P1OM44009 Injket Paper 24 lb, 96 bright 8.5 x 11" Office Ream
Recycled P1054922 Aspen 100 20 lb, 92 bright 8.5 x 11" 100% PC Boise Ream
P1OM55956 Recycled Multi 20 lb, 92 bright 8.5" x 11" 25% PC Office Ream
P1054901 Aspen 20 lb, 92 bright 8.5 x 11" 30% Post Boise Ream
P1OM55957 Recycled 20 lb, 92 bright 8.5 x 11" 40% PC Office Ream
8.5 x 14
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TOP SKU’s fromTOP SKU’s from Guy Brown Guy Brown
Colored and Security PapersColored and Security PapersType Product Number Description Manuf UOM
Colored P1MP-2201-BE Boise - Multipurpose Colored Paper - 8-1/2" x 11", Blue, 20 Lb.. Boise Ream
P1MP-2201-BF Boise - Multipurpose Colored Paper - 8-1/2" x 11", Buff, 20 Lb., Boise Ream
P1MP-2201-CHE Boise - Multipurpose Colored Paper - 8-1/2" x 11", Cherry, 20 Lb., Boise Ream
P1MP-2201-CL Boise - Multipurpose Colored Paper - 8-1/2" x 11", Celery, 20 Lb., Boise Ream
P1MP-2201-CM Boise - Multipurpose Colored Paper - 8-1/2" x 11", Cream, 20 Lb. Boise Ream
P1MP-2201-CY Boise - Multipurpose Colored Paper - 8-1/2" x 11", Canary, 20 Lb., Boise Ream
P1MP-2201-GD Boise - Multipurpose Colored Paper - 8-1/2" x 11", Goldenrod, 20 Lb., Boise Ream
P1MP-2201-GN Boise - Multipurpose Colored Paper - 8-1/2" x 11", Green, 20 Lb., Boise Ream
P1MP-2201-GY Boise - Multipurpose Colored Paper - 8-1/2" x 11", Gray, 20 Lb., Boise Ream
P1MP-2201-IY Boise - Multipurpose Colored Paper - 8-1/2" x 11", Ivory, 20 Lb., Boise Ream
P1MP-2201-LV Boise - Multipurpose Colored Paper - 8-1/2" x 11", Lavender, 20 Lb., Boise Ream
P1MP-2201-OR Boise - Multipurpose Colored Paper - 8-1/2" x 11", Orchid, 20 Lb., Boise Ream
P1MP-2201-PK Boise - Multipurpose Colored Paper - 8-1/2" x 11", Pink, 20 Lb., Boise Ream
P1MP-2201-PKN Boise - Multipurpose Colored Paper - 8-1/2" x 11", Pumpkin, 20 Lb., Boise Ream
P1MP-2201-SN Boise - Multipurpose Colored Paper - 8-1/2" x 11", Salmon, 20 Lb., Boise Ream
P1MP-2201-TN Boise - Multipurpose Colored Paper - 8-1/2" x 11", Tan, 20 Lb., Boise Ream
Security P1BSP-11C-GY Boise - Beware ™ Security Paper - 8-1/2' x 11', Gray, 250 shts 24 Lb. Boise Ream
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Questions?Questions?
Procurement Services Purchasing Agent – Andrea Netterville
Phone: 322-3275 Andrea.netterville@vanderbilt.edu
Services Sourcing Officer – Maggie Robinson Phone: 936-7894 Maggie.robinson@vanderbilt.edu
Guy Brown/Office Max Business Relationship Manager – Jaenne Roseberry
Phone: 615-238-6600 x 2442 Cell: 615-957-2577 Jaenneroseberry@officemax.com
Account Executive - David Carter Phone: 615-777-1500 Cell: 615-364-4070 davidcarter@guybrownproducts.com