Purchasing Directors’ Meeting April 8, 2004. 2 Purchasing Directors’ Meeting April 8, 2004...

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Purchasing Directors’ MeetingApril 8, 2004

Purchasing Directors’ MeetingApril 8, 2004 Agenda

• Welcome / Meeting Overview

• NASPO Update

• Operations Update

• New Bureau Chief – Charles Covington

• IT Consulting STC Update

• Open Floor / New Issues

• Next Meeting Location / Time

• NASPO Update

Operations Update

• Training Program

• Blanket Purchase Orders

• Change Orders in MFMP Punch-outs

• Rulemaking

• NASPO Update

Charles W. Covington Charles W. Covington Bureau A Chief-State Purchasing Bureau A Chief-State Purchasing

Introduction and Background

Public versus Private-First Impressions

Bureau A Organization Chart

Strategic Sourcing

State Term Contracts Sourcing

How Can We Improve?

THERE ARE +s AND –s IN EACH AREATHERE ARE +s AND –s IN EACH AREA

Strategic Sourcing

How Can We Improve?

Public Private

Meeting Discipline

Policy & Procedures

Strategic Planning

Focus on Results

Training

Vendor Performance

Customer Focus

Diversity

COMPARISONS

Public Private

Continuity of Leadership

Employee Turnover

Best Value Procurement

Team Development

Outsourcing

Benchmarking

Implementation

MWBE Development

Acronyms

MORE COMPARISONS

A NEW LANGUAGE FOR ME-ACRONYMIC

AGC DOE MFMP RENENS DHSMV

ATV DOH MHT RESPECT DJJ

AWI DOI MRO RFI DMS

BAFO DOR MSRP RFP DOACS

BOL DOS MWBE RPO DOAH

BPO FAC NA SAE/ICC DOC

CMBE FAPPO NASPO SIR LPO

CPPB FCO NC SLA ICO

CPPO FDHC NGB SNAPS ITB

CSP FDLE NH SOO ITN

CSS FDLES NIGP SOW JAC

DACS FDVA NTEA SPA KSA

DBPR FLAIR OAG SPURS LEG

DC FMBC OEU SS LRP

DCA FPC OGC STC OPS

DCF FSBA OIG STD OSD

DEP FSU COB OPB STO PBC

DFS FWC OPPAGA SUV PMO

VBS FREC UCC SWO PPI

ESCO FPO PSC TCO PRIDE

MY FOCUS

• Customer Satisfaction• Faster Results• Change Management• People and Team Development• Be a Proactive Resource for our Customers• Value Procurement (Cost and Service)• Vendor Performance

The Bureau Has 3 Teams with 3 Members for Each TeamThe Bureau Has 3 Teams with 3 Members for Each Team

Strategic Sourcing

How Can We Improve?

Charles W. CovingtonBureau Chief

David BennetTeam Lead

Analyst

Jim Den BleykerAnalyst

Rob ButlerSpecialist

Ellen PottsTeam Lead

Analyst

Maureen LivingsAnalyst

Brenda WellsSpecialist

Chuck BeallTeam Lead

Analyst

Mark LovellAnalyst

Kimberely HallSpecialist

VacantAdministrative Asst.

State Purchasing Bureau A Transportation, Facilities and Supplies

Team 1Energy

Automotive & MarineRecycling

Team 2Furniture & Carpet

Food and Food ServiceKitchen Supplies

Appliances & Equipment

Team 3MRO

Water TreatmentLaw Enforcement

Seven Waves are Currently PlannedSeven Waves are Currently Planned

Strategic Sourcing

How Can We Improve?

Strategic Sourcing in WavesPlans for Bureau A

Wave Project Timing/Status

1 MRO Supplies Completed(Currently debugging)

2 Facility Services Launched

2 Uniforms & Officer Equipment

Launched

4 Motor Vehicles

Passenger

4 Motor Vehicles

5 Food Products TBD

7 Fuel TBD

Eleven Non-Strategically SourcedEleven Non-Strategically Sourced STCs to be Issued in Current FY STCs to be Issued in Current FY

Strategic Sourcing

How Can We Improve?

State Term Contracts-Bureau AAwarded to Date: FY 2003-2004

Contract Name Estimated Annual Spend $MM

Estimated Savings

Ice Making Machines 1.0 61

Tractors, Mowers & Cutters

1.0 17

Small Utility Vehicles, ATVs & Motorcycles

2.5 15

Automobiles & Light Trucks

Drug Screening Test Kits 5 40

MRO Supplies 13 13

Gasoline & Fuel Oil 12 TBD

Capacity Management & Natural Gas

2.5 TBD

Blue: Strategic Sourcing Event

State Term Contracts-Bureau AAnticipated Award in FY 2003-2004

Blue: Strategic Sourcing Event

Contract Name Estimated Annual Spend-$MM

Medium & Heavy Trucks 2.2

Construction/Industrial Equipment

Fuel Card Services 20

Recycling Services

End of Life Electronics

Officers Uniforms & Equipment 7

Customer Satisfaction is a Top Priority!!Customer Satisfaction is a Top Priority!!

Strategic Sourcing

How Can We Improve?

In Order to Improve We Need Feedback From You!

• I will schedule meetings with each of you during the next 2-3 months.

• Please contact me if you have issues/concerns/compliments:

– 487-3964 or SunCom-277-3964or

E-Mail :covingc@dms.state.fl.us or

charles.covington@myflorida.com

We Are All on the Same Team with the Same Goals!!We Are All on the Same Team with the Same Goals!!

Strategic Sourcing

How Can We Improve?

Conclusion

Thank you and I look forward to working with each of you as we continue to add value for the citizens of the great State of Florida.

• NASPO Update

IT Consulting STC Update

• New State Term Contract

• No. 973-561-04-2

• Effective April 1, 2004

Information Technology Consulting Services

• Background on Current IT Consulting Services– As of August 2003, renewals made through March

31, 2004

– Existing Contracts will expire as dated but, if used, should be compared to the new pricing structure

• Comparison to Existing IT Services Contracts• Overview of New IT Consulting Services State

Term Contract

Information Technology Consulting ServicesComparison to Existing IT Contracts

• Previous IT Services Contract– Vendor defined ceiling price– State could not benchmark price

• New IT Services Contract– Leverages latest market analysis– Contract indicates reasonable price

• Provides Ceiling Rates for Staff Augmentation• Provides Basis for Fixed Price Task Order

Negotiations for Contract Users

Information Technology Consulting Services Comparison to Existing IT Contracts

• Previous IT Services Contract– Vendor-defined categories & descriptions

– Difficult to compare consultants’ services

• New IT Services Contract– Standardized categories & descriptions

• Provides organizational context• Details job characteristics • Specifies education & experience

• Overview of New IT Consulting Services State Term Contract

– Project Areas– Pricing Structure– Contractors– Key Contract Sections

Information Technology Consulting ServicesFunctional Project Areas

• 4 Functional Project Areas (PA) – PA 1: Analysis and Design

• 54 Prime Vendors– PA 2: Development and Integration

• 64 Prime Vendors– PA 3: Operational and Support

• 43 Prime Vendors– PA 4: Staff Augmentation Services

• 114 Prime Vendors– Prime vendors may have unlimited sub-vendors

but administrative responsibility remains with the Prime Vendor, i.e. receipt of PO’s and Payments.

Information Technology Consulting Services Vendor Classification Criteria

• NASPO Update

Purchasing Directors’ MeetingNext Meeting

Time: 3:00 pm to 5:00 pm

Date: Thursday, May 13, 2004

Location: Department of Transportation

Haydon Burns Building

605 Suwannee Street

Purchasing Directors’ Meeting April 8, 2004. 2 Purchasing Directors’ Meeting April 8, 2004...

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